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Team having a discussion in office

How to Get the Most Out of Your Office Space

How to Get the Most Out of Your Office Space

Team having a discussion in office

The office is where the majority of a company’s success happens. Colleagues brainstorm and collaborate, making the workspace an important part of productivity. But when the size of the office seems inadequate, it’s important to get the most out of it.

When planning the office layout, do so well in advance of moving in. This step saves the company time and money and simplifies the task of choosing office furniture and other essentials for the new office space. The layout should ideally meet the demands of how the team operates.

1. Foster Collaboration and Privacy

If office employees frequently collaborate, brainstorm, or meet with clients, then the layout should encourage these important work activities. Prioritize comfort. Cushiony couches and ergonomic chairs put staff members at ease, allowing them to focus on contributing to the discussions.

Not every office worker performs well in a team environment. Private and semi-private rooms are beneficial for staff members who are unable to focus in large groups. When planning the office, incorporate areas that feature both shared spaces as well as private areas.

Building privacy pods, for instance, is an opportunity for managers to get the most out of their office space. These dedicated personal spaces can be used for activities other than work, such as making phone calls or reading. The pods give employees private time while being at the office.

Take into account the unique needs of the office staff when attempting to maximize the office space. Give the employees different options for where they’d like to work. Keeping all members of the team happy helps them stay engaged and productive throughout the workday.

2. Use Functional, Movable Furniture

Furniture and its layout should also encourage ongoing brainstorming sessions. The furniture must be plentiful so that all office staff are accommodated. Arrange the couches in a circle to foster the idea of equal exchange and give everyone the ability to easily view their collaborators.

The aesthetic appeal of office furniture can create the desired mood for any type of company, whether it is one that is traditional or fun. However, the functionality of office desks and chairs is equally vital. Movable furniture offers office managers flexibility, while enhancing the office space.

Today’s employees require flexibility. Long gone are the days when fixed furniture overwhelmed the office. Nowadays, flexible furniture, such as ergonomic chairs, better meet the needs of employees, who can move the furniture around as needed. Plus, movable furniture adds extra space to the office.

3. Maximize Storage

An organized workspace is achieved through shelving and storage units. In fact, each office employee should be provided with a personal storage unit. Pedestals, for instance, can be tucked underneath the desk, thereby saving valuable office space. Mobile pedestals are not only useful but can be relocated.

Shelves installed above each desk give office staff easy access to everyday supplies. Dry-erase boards can be hung to communicate important messages. Wall-mounted shelves keep reference books and fun office knickknacks, like photos, within easy reach while not taking up floor space.

Personal storage systems help keep desks neat and uncluttered. An efficient space promotes organization in employees as they work. Desk drawers can be utilized to store pens and highlighters if the staff frequently use paper; similarly, hanging wall pockets keeps supplies within reach.

When optimizing storage spaces within the office, keep in mind their visual appeal. Some office storage options are large and bulky, and others are small and slim. Choose storage systems that complement the office layout, while also meeting the needs of the team.

Cozy and relaxing office design

4. Light Up the Office

Lighting and ventilation are essential when large numbers of employees share a work space. Both features are important to enhancing employee productivity, even going so far as to reduce the number of staff illnesses. A healthier work environment can be achieved by installing LED lighting.

While artificial lighting helps staff members work comfortably, natural lighting is equally beneficial. Employees enjoy having an outside view; so, when possible, choose an office space with windows on both sides. Natural lighting and adequate vents improve productivity without consuming space.

5. Choose Simple Designs

Bold colors, fun patterns, and outlandish artwork can distract even the most dedicated employees. Rather than cause stress and frustration to staff members trying to focus in small groups or independently, choose a neutral design to enhance the office space.

A neutral design features a limited number of colors and patterns and minimizes distractions. After all, it’s difficult to tune out the ostentatious art on the walls when trying to focus on work tasks. A minimalistic aesthetic in the office keeps office staff calm while working and boosts productivity.

Making the most of an office space can be done, even when the office is limited in size. But if you are planning to move your company to a bigger facility or considering downsizing to a smaller one, you’ll need the expertise of the commercial movers at Chicago Office Movers.

Our moving service has a long history of excellence. We’ve moved renowned customers, like Northwestern University and Alcatel Lucent, and we provide the same level of superior customer service to every single customer who schedules a corporate move with us.

The unionized moving crews at Chicago Office Movers are top-notch—trained, licensed, and background-checked—to ensure your peace of mind. We pack and unpack all office goods carefully, whether they are heavy office furniture, delicate artwork, sensitive electronics, IT systems, or fragile equipment.

We load all office items onto our climate-controlled trucks, featuring lift gates and air-ride suspensions, that fully protect your goods. Our customers receive tracking information to monitor the progress of the office relocation. Short- and long-term storage options are also available.

While Chicago Office Movers provides high-quality customer care, our trusted office moving services remain affordable. We proudly help Chicagoland businesses of all sizes relocate with success. Check out our multiple five-star ratings and give us a call today for a free estimate.

Call us at 312-244-2246 (CHI-CAGO) for a free estimate regarding our office moving services.

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Packing and getting ready for an office move

Avoid These Office Moving Mistakes

Packing and getting ready for an office move

Corporate relocations are on the rise as hybrid work increases and labor shortages mount. Any major business move requires extensive, strategic planning. While planning an office move, tread carefully, as making these ten common mistakes can increase the stress factor of the relocation.

Companies move for numerous reasons. Some may find the talent pool attractive in larger cities, like Chicago, and prioritize moving there. Other major corporations find urban areas rife with crime and struggle to hire skilled professionals, therefore moving out of the big cities.

Businesses may also expand their product or service offerings, which necessitates additional workspaces and larger production facilities. On the other hand, companies may have plans to downsize and seek a smaller, more economical building in which to continue business operations.

Whatever the reason for relocating the business, it is not an easy decision to make. Nevertheless, taking the company to a location where opportunities abound can boost employee morale. Greener pastures can be on the horizon for companies on the move. But it’s important to avoid these moving mistakes.

Mistake 1: Insufficient planning

Planning well in advance of the expected relocation date is critical to the success of the move. Set aside a few weeks to involve employees in the move and keep moving costs down. Assign dependable employees a role to facilitate specific parts of the move.

Mistake 2: Not taking inventory

Costly mistakes can arise when businesses fail to take an accurate inventory of the goods in the office. Without an inventory list, staff will struggle to ensure the right goods are moved correctly. Record all items moving to the new office as well as their locations in the new building.

Record the conditions of the items on the inventory list. The condition of high-end equipment should especially be noted. If the pricey equipment is damaged during the move, the business owner can hold the commercial mover accountable and streamline insurance claims.

Mistake 3: Failing to include IT staff

IT systems are crucial to today’s businesses. Setup of technology equipment will take time and advanced planning, especially since the electrical, network, and space factors could be different in the new office. Ensure the IT leaders see the layout in the new building beforehand and have time to make adaptations.

Mistake 4: Using the wrong moving supplies

Moving boxes come in all sizes. Choosing boxes that are too small or too large can lead to unwanted consequences. Packing small items in an extremely large box that allows significant wiggle room can result in damage to the items. Pick moving boxes with the right size to ensure protection.

Mistake 5: Moving unnecessary goods

Ideally, before the move, a business will donate, sell, or discard office goods that will not be used in the new building. The mistake occurs when this important step is forgotten. Businesses will pay more to move more items and spend time packing items that generate little-to-no revenue.

Loading boxes for office move

Mistake 6: Not insuring the move

While a company may have existing insurance, the coverage may fail to cover all the office belongings that will be transported during the move. Accidents are a reality of any move, so it’s necessary to obtain additional coverage from the current insurer or from the moving company.

Mistake 7: Not labeling the boxes

During the flurry of packing, labeling the boxes may be forgotten. Since organization is the key to a successful relocation, label the boxes owned by each employee, the box numbers that correspond to the inventory list, and where the boxes go in the new building.

Mistake 8: Forgetting to turn on utilities

Downtime is expensive for companies. Prevent unproductivity in the new office by setting up the utilities in the new building well in advance. Schedule the internet service provider before the IT equipment is delivered. All operational functions should be in place by moving day.

Mistake 9: Hiring an unprofessional mover

Commercial movers with experience understand how to handle the logistics of a major office move. Business owners who aim for a seamless move are advised to obtain quotes from several moving companies, assessing factors, such as availability, affordability, and industry experience.

Reading reviews is especially valuable for learning about other customers’ experiences with a prospective commercial mover. Choose a mover with the desired qualities. Finding and hiring a reputable mover will eliminate the bulk of stress that comes with relocating the business.

Mistake 10: Not communicating moving requirements

Special requirements may be expected when moving to a new building. The commercial mover should be aware of the availability of an accessible elevator, stairs at the origin and destination or access only through a narrow alleyway. Communicate the logistic of the move and avoid costly surprises.

Avoiding these top ten mistakes can reduce the stress that accompanies a major office move. Another important factor that will provide your business with a seamless relocation is hiring an affordable, highly rated and locally based commercial mover, like Chicago Office Movers.

Work with Chicago Office Movers and streamline your corporate relocation. Our moving crews are unionized, licensed, and experienced to deliver maximum customer satisfaction and the most stress-free move possible. Your items are secure in the hands of our background-checked movers.

Our moving trucks are also designed to protect office goods, whether you are moving down the street or across state lines. Each truck features a climate-controlled space, lift gates, and air-ride suspensions. Business customers utilize a tracking system to track their goods as they move.

Chicago Office Movers provides comprehensive moving services. As a leading office mover, we offer not only packing and unpacking services, but also short- and long-term storage options, insurance and service contracts, sturdy boxes, and professional help with planning your office relocation.

Whether you plan to move delicate antiques, fragile IT systems or bulky office furniture, Chicago Office Movers has the experience to make your relocation dreams a reality. Choose us for a budget-friendly move.

Contact our Chicago office today at 312-244-2246 for an upcoming local, long-distance or international move.

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Announcement of business relocation

How to Announce the Relocation of Your Business

Announcement of business relocation

Relocating to greener pastures requires a star-studded announcement, one that gives current and potential customers news about where the business is headed. Let's face it, announcing a relocation of your business can be stressful. There are many things to consider before sending out an official statement, including the effect it will have on your business and clients, employees, vendors, and partners.

Announcing the relocation of the business can be done in several ways, and here are a few that deserve mention. By following these steps, you can reach out to your customers, clients, vendors, and partners in an effective way to let them know about the move and explain any possible changes that may happen.

1. Notify employees

Employees should hear about the relocation first. After all, employees are the backbone of the business, keeping it running and functioning in the most optimal way possible. The staff should ideally hear about the move at the same time, such as at a breakfast or lunch meeting.

Let the staff know the reason behind the move, whether it is to upgrade the facility or be closer to a talent pool. Provide a physical document listing important details about the move: location address, move date, moving company contact person, and instructions for how to prepare.

Engaging employees helps boost morale. Show them how the new location will benefit them; perhaps the new workspace will be closer to their homes, public transportation, or restaurants. If the move is long distance, give the staff details of their relocation package.

2. Inform customers and business contacts

Letting customers know about the new business location can be done in a few ways. An email newsletter can inform them of the new address, reasons for the move, hours of operation, and other pertinent information; however, emails can get lost in spam folders or accidentally deleted.

A surefire way to notify existing customers and business contacts is to mail them a postcard containing all the relevant details, including a note about doing business in the new location. In order to cover all the bases, send both a virtual announcement and a physical one.

Be sure to contact VIP clients directly, before making a public announcement of the business relocation. Personally calling important clients who have made large purchases shows them how much their business is valued and that a continued business relationship is appreciated.

Announcement letters should contain the following: the new business address with a map of the location, hours of operation and phone number (even if they stay the same), the company website and email addresses, and contact information in case clients have questions.

A few business clients may be nervous about the company’s upcoming move. It can be reassuring to them to offer the contact information, such as email and phone number, of a designated move coordinator who will respond to their concerns and answer any questions.

3. Update the company website

All digital properties should be utilized to announce the company relocation. Create an attractive banner announcing the move and position it on the company’s homepage. Include the move date and a positive reason for moving. Keep the banner on the website for at least six months.

Use different platforms of social media to announce your move

4. Write blogs announcing the move

Well before the move date, post a blog containing details about the upcoming move. In the blog, emphasize how the move will benefit clients instead of writing about what the company is going through. Clients want the security of knowing the business will be there for them after the move.

Rather than post just one blog, write multiple blogs about the upcoming relocation. Use the blogs as an opportunity to drum up excitement about what’s ahead for the business and how the innovations will benefit customers. Blogs can even be utilized to recharge the company brand.

5. Utilize social media

The eye-catching banner announcing the move on the company website should also be posted on the company’s social media sites, which may include Facebook, Twitter, and any other online platforms. As on the website, the banner should remain on the social sites for six months.

6. Advertise

Radio and print ads announcing the relocation should only be utilized if the company has a proven track record for reaching customers through these media outlets. If choosing print media ads, keep them running with information about the new business location for at least six months.

7. Keep communications positive

While the days and weeks surrounding the relocation can be stressful, it’s important that all announcements regarding the move be kept positive. An optimistic tone is essential even if the move is unexpected, undesired, or is prompted by less than lackluster circumstances.

Take the opportunity to add to the announcements how customers will benefit. Advantages that can come with a relocation include upgraded facilities or new service offerings. Consider offering special promotions either before the move occurs or after it is complete.

Following the above checklist ensures that everyone involved with the business, from employees to clients and partners, are well aware of the upcoming move and fully prepared. Relocating companies can be assured they will not lose their valued existing customers.

Moving to a New Office?

Before announcing the move, company leaders must hire a reputable mover to handle the relocation from start to finish. One commercial mover that business leaders count on is Chicago Office Movers. We are equipped with skilled movers and protective equipment to ensure a seamless move.

Our licensed and background-checked moving crews are experienced in handling all aspects of a corporate relocation. We will plan the move as well as pack, load, and unpack all company goods safely and efficiently. Boxes and crates are provided to protect fragile items.

Chicago Office Movers’ trucks are climate controlled and feature lift gates and air-ride suspensions to fully safeguard all company property. Our trucks are equipped with tracking equipment, so customers can track the move throughout the process. Rest assured that your items will be handled with care.

Our long list of satisfied clients, like Northwestern University and Alcatel Lucent, speak to our commitment to excellence. Leaders of companies both large and small find our budget-friendly and efficient office relocation services to be exactly what they are looking for.

Whether your upcoming relocation is local, long distance or international, choose Chicago Office Movers. We offer comprehensive moving services, from storage options to insurance and service contracts. Call our Chicago, Illinois, office for a free estimate and take your business to greener pastures.

Contact us for your upcoming local, long distance or international move at 312-244-2246 (CHI-CAGO).

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Light small home office interior with corner desk and a chair

How to Create a Small Home Office with Limited Space

Light small home office interior with corner desk and a chair

Homeowners who work remotely will need a home office. Sometimes, a residential home or apartment has limited space. When space is tight and work needs are pressing, property owners can find workarounds. Here are ways to create a functional home office in a small area.

1. Find a nook

The first step in creating a small home office in a limited space is to find an appropriate nook. Ideally, this place will be quiet and have limited distractions. A property owner should be able to accomplish work tasks without disruptions—making finding the right space paramount.

Someone who lives in a home with multiple bedrooms has plenty of home office location options. Simply turn one of the unused bedrooms into a functional office space. Or, if the home is a studio apartment, consider setting up room partitions to separate the work and living spaces.

The empty space under the stairs can be transformed into a small office. A hallway offers plenty of horizontal space for a creative home office. A walk-in closet or wardrobe area can be updated to serve work needs. In such tight spaces, every inch is put to good use.

The office nook should be a quiet one. This means finding a space where other householders do not normally congregate. Avoid setting up the office in the center of the busy kitchen, for instance. A functional home office keeps the professional and personal life separate.

2. Install equipment

Home office workspaceA computer, office accessories, and a printer will need a desk upon which to sit. When looking for desks, choose one that maximizes the limited office space. Homeowners have multiple options: L-shaped desks that fit into corners, writing desks propped against the wall, or floating desks.

A flip-down desk can be made upright when not in use. Consider that spaces can have multiple uses. A dressing table in the guest bedroom can double as a work desk. Alternately, turn a nightstand, dining table or coffee table into a temporary or permanent workstation.

In small nooks with laminate flooring, add a faux fur rug to soften up the workspace. Keep office supplies, such as staples and paperclips, nearby. Divide drawers, reuse jars, or utilize hanging hooks to create inventive storage spaces for the office supplies.

Even when the space is small, a home office should feature ergonomic office furniture. Opt for a chair with back support. Ideally, the chair’s height will keep the user at eye level with the computer screen. This setup promotes healthy blood flow and reduces back and shoulder problems.

A small office space may prompt homeowners to use a desk chair that doubles as dining room seating. No matter what type of chair is utilized in a small home office, it should slide easily under the desk. For this reason, avoid choosing a wide office chair with bulky armrests.

3. Utilize vertical space

A small workstation may have limited horizontal space. Workers, however, can efficiently utilize the ample vertical space. The full height of the wall can be used for shelving. Drawers can be stacked. Repurpose the area below the desk and optimize storage space.

4. Add lighting

Laptop-Halloween-DecorationsNatural or artificial lighting is important in a small home office, especially for those who work long hours at the desk. Two sources of light are recommended: a main light and a desk lamp. Combine overhead lights with adjustable lamps for ample lighting in the small area.

If practical, set up the home office near a window. Exposure to sunlight is important for not only physical but emotional well-being. Sunlight gives the body a healthy dose of vitamin D, while helping workers feel emotionally charged and alert.

5. Organize cables

A home office will be fitted with technology, from computers to printers. Electronics will cause a chaotic clutter of cables. Keep productivity up by maintaining a clean, clutter-free work environment. Tuck the cables away behind the walls. Prevent tangled cables by using bread clips.

6. Limit distractions

A small home office may have limited desk space. Nevertheless, it is important to keep essentials nearby. A water bottle or coffee mug, for instance, takes up minimal desk space, but keeps the worker refreshed throughout the workday. A visit to the kitchen, on the other hand, can be distracting.

7. Add accessories

House plants are perfect office accessories. Potted plants add visual interest as well as introduce a continual supply of oxygen to the home office space. Plants help to keep the home office user calm, as a result. Consider adding vertical shelving for the plants if desk space is limited.

While the smallest home or apartment can be creatively transformed to accommodate a home office, your company may be planning to relocate to a bigger or smaller facility. If so, choose a top-notch commercial mover, like Chicago Office Movers. We help companies of all sizes relocate successfully.

Work with a Commercial Mover

Chicago-Office-Movers-Moving-BoxesA corporate move requires months of planning. At Chicago Office Movers, we’ll support you throughout the relocation process. Our experienced specialists offer advice and planning strategies. Moving crews are available to both pack and unpack office goods. We also provide short- and long-term storage.

Your office move will be handled with utmost care by our licensed, union movers. We have experience safely relocating a variety of delicate office goods, including IT systems, science lab equipment, and fragile electronics. We move office furniture of all sizes, as well as machinery and cubicles.

Working with Chicago Office Movers ensures that your business resumes operations in a timely manner. Disruptions to employee productivity are minimal when our movers handle the packing for you. Once at the new destination, our efficient unpacking services have your company back up and running fast.

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Choose Chicago Office Movers for your upcoming office relocation and join the ranks of our countless satisfied corporate customers, like Northwestern University and Alcatel Lucent. We facilitate a smooth office relocation that stays within budget and on schedule.

Contact us today at 312-244-2246 for a free estimate.

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The Complete Guide for Out of State Office Relocation

Business people planning on a move

Thriving businesses will have a need to upgrade facilities or relocate to a bustling hub in order to keep up with explosive growth. An office relocation is an exciting event. But insufficient planning can produce unnecessary stress. Follow this guide for out-of-state moves and relocate with ease.

An efficient and quick relocation is key to minimizing downtime and maintaining customer and employee satisfaction. Crossing state lines with a business in tow, however, is a daunting task. Coordinate logistics well in advance in order to return full speed to business operations.

1. Review the Current Lease

Six months prior to the office relocation, examine the current commercial property lease. Exiting the building sooner may result in losing the deposit. Be aware of any responsibility for costs associated with property damages (i.e., broken light fixtures or chipped paint) sustained during the move.

2. Look for Commercial Movers

Obtain quotes from at least three professional, full-service office movers. Experienced commercial movers improve the likelihood of an efficient and successful relocation across state lines. Opting for a low-cost mover with less handling experience could cost the business significantly more in the long run.

3. Create a Relocation Budget

Develop a relocation budget to deter overspending. Scale back on expenses (i.e., employees pack items, rather than movers). Consider moving coverage, especially if the business heavily relies on important machinery or equipment. Machinery that breaks during the relocation could halt business operations.

4. Designate a Moving Committee

Two people planning for office relocation

Assemble a team of employees to execute the relocation. A moving committee made up of volunteers may be responsible for planning, packing, unpacking, and organizing. Appoint a move coordinator to ensure that employees have a point of contact for questions and concerns.

5. Notify Important Contacts

With the logistics in place, the moving committee should announce the upcoming relocation. Notify employees, partners, vendors, and customers about the move date. Provide the new office address and contact information to everyone who will be affected by a change in the business location.

For example, send the new business address to banks and financial institutions, phone company, insurance company, internet service provider, and printer service company. Also keep any professional organizations in the loop about when the new business address will go into effect.

6. Offer Relocation Program

Prepare employees in advance by arranging relocation bonuses and pay adjustments. Include site visits so that staff have the opportunity to scout schools and tour the new community. Offer reimbursements for moving expenses, like home buying, transportation, or temporary living.

7. Obtain the New Floorplan

In preparation for moving all equipment and furniture, obtain a detailed floorplan of the new office space. Plan the layout for existing furniture that will be transported to the new location. If necessary, consult a furniture company to purchase new office furniture.

8. Work with IT

Work with the IT personnel to devise a plan to set up computers and technology in the new space. If the IT team is unable to tackle the task, consult outside professionals. IT personnel should also be assigned to pack up company-provided employee laptops, monitors and other IT equipment.

Seek professional help for office equipment that requires special handling, such as complex machinery that must be disassembled or potentially hazardous materials. Moving companies will not transport flammable goods, like propane tanks, aerosols, or acids, so dispose of them prior to the relocation.

cardboard box with folders and office supplies in floor during relocation

9. Pack Office Goods

Rather than utilize professional packing services, budget-conscious companies may elect to save on moving costs by instructing employees to pack their office goods. When pursuing a DIY route, provide employees with an ample supply of sturdy cardboard boxes, packing tape, and labels.

Important documents can get lost during the shuffle of a major office relocation. Or, unanticipated obstacles at the new office can delay booting up right away. Prevent the loss or damage of correspondence and paperwork by creating electronics backups prior to the move.

10. Confirm Utilities Work

On moving day, the professional movers will load the office goods onto their trucks. Before the last pieces of office equipment are loaded, confirm with the utility company that all power, internet and water are working at the out-of-state office location.

11. Install Equipment

Once the moving truck arrives at the new office, refer to the floorplan devised earlier to lay out the furniture and equipment. Work with the commercial movers to install the office equipment. Test that the technology, such as Wi-Fi, cable, phones, and computers, are functional.

12. Settle In

Unless the commercial movers handle the unpacking of office goods, designate employees to handle the task. Restock supply cabinets with items needed immediately. The more individuals involved in setting up an operative workspace, the faster the business can resume operations in the brand-new location.

Settle into the new space by welcoming employees with an office warming party. Consider leaving a welcome gift on each staff member’s desk. A welcome pack may consist of brochures about restaurants in the new state, treats to further energize employees, or a coffee mug.

Don’t forget, after you have moved to a new office, there are more to do besides decorating and organizing the new office! Read this blog to find out what you need to update when you relocate to a new office.

Full-Service Commercial Mover

Commercial Packing Services in Naperville, ILA successful office relocation across state lines requires more than detailed preparation and organization. You need an experienced team of movers behind you. Companies on the move will find top-notch moving services from the commercial, long-distance movers at Chicago Office Movers.

As a highly rated commercial mover, Chicago Office Movers provides comprehensive relocation services for businesses of all sizes. We understand that an efficient move is critical to minimizing downtime. Businesses receive help with all facets of moving, from packing to move management and unpacking.

Companies with fragile equipment are also in good hands when they work with Chicago Office Movers. Our office relocation crews are experienced in machinery moving. We’ve moved office goods of all types, from appliances and server rooms to office furniture. We also assemble and install furniture.

Expect an efficient out-of-state relocation when you work with the experienced crews at Chicago Office Movers. We have earned a reputation for excellence with the Chicagoland businesses we serve. When you are planning an interstate office move, contact us for a free estimate.

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