Review Us On Google
Call Us Now
312-CHI-CAGO

100% Customer
Satisfaction

Review Us On Google
Chicago skyline

Commercial Move Planning Tips

 Phase OneCommercial-Plannong-Phase-One

Preparing To Relocate Your Business

  • Inform your internet and telephone service providers of your move to ensure they can transfer your services on time.
  • Contact all other supply contracts, leases, and service providers to inform them of your move.
  • Speak with either your current and future landlord or building manager to find out about restrictions for the move, such as usage of elevator/docks/alleys and what times the moves can be conducted.
  • Prepare an inventory of the items to be moved.
  • Decide if you want to move items or if you'll be replacing them at your new location.
  • Contact a relocation company. The sooner you choose your relocation provider, the more likely you'll be able to move on the day(s) you will be requesting.
  • Ideally, you should contact them two to three months before your move.

Phase TwoCommercial-Planning-Phase-Two

Are You Ready For Move Day?

  • Break it down into small, manageable tasks so that everything gets done.
  • Arrange for site visit/walkthrough.
  • Set the guidelines for your relocation schedule.
  • Are there restrictions your landlord or building manager has put in place for the move?
  • Do you require building protection on moving day? Make sure they are noted.
  • Discuss the arrangements you've made for other contractors for moving day, such as photocopier and IT contractors or staff.
  • Arrange a meeting with your IT department and relocation consultant to discuss and agree the special needs of the IT relocation schedule.
  • Find out from your building the insurance requirements for the relocation.
  • Arrange for secure destruction of old items.
  • Take an inventory of all items to be moved.
  • Determine if your old furniture will be moved to your new location.
  • Do you have new furniture coming into your new location?
  • Discuss the inventory with your relocation company.
  • Arrange for archive storage of the documents.
  • The less you move, the less your move will cost!

 Phase ThreeCommercial-Planning-Phase-Three

Relocation Final Preparations

  • Confirm crate delivery dates.
  • Allocate specific jobs to individual employees who are helping with the move.
  • Brief them about their responsibilities.
  • Check with personnel to confirm they've cleared all unwanted and unnecessary documents.
  • Confirm with your current and future landlord or building manager any policies or procedures which may affect the relocation schedule on your move date.
  • Inform neighboring businesses in both your current and new premises of the move.
  • Inform your suppliers, customers and contacts of your new address.
  • Arrange for your website to be updated with the new address at the time of your move.
  • Organize employees to take responsibility for common areas.
  • Point of Contact emergency telephone numbers and info for all vendors associated.
  • Designate an area at your new premises for the placement of un-labeled crates and equipment.
  • Determine which employees will not be in work at the time of relocation, and arrange for someone else to take responsibility for the correct relocation of the absent employee's belongings.
  • Take delivery of relocation crates, labels, and other moving equipment.
  • Ensure every item being relocated is labeled according to the guidelines given to you.
  • Meet with your relocation consultant to finalize the plan for moving day.
  • Provide your relocation consultant with a detailed floor plan.
  • Confirm the move schedule with employees who will be present on moving day.
  • Walk through the new premises with all involved in the move moving day.
  • Ensure all employees are undertaking their assigned tasks.
  • Have a complete and thorough inspection of the old site with the move manager to ensure all labeled items have been relocated.
  • Visit your new site and ensure everything has been delivered and placed correctly.
  • Gather all crates to ensure the number of crates you're returning is the same as the number delivered.
  • Contact your relocation coordinator to organize the collection of crates.

Related Articles:

Planning Your Business Move
Moving Checklist
Community Outreach

Contact Us

  • Date Format: MM slash DD slash YYYY
  • 7 Things to Update After Relocating Your Business

    Shifting to a new office space is a major milestone for a company. The move may signal business growth, or downsizing may be a practical reason to relocate. Moving a company, however, comes with many responsibilities, one of which is to make updates to keep customers and partners in the loop. Companies relocate for many reasons. Expansion is one common cause for business relocations. The need to reduce operational costs can also spur a move. On the other hand, companies may see the value in consolidating offices and seek a lease with less surplus space. Another good reason that companies relocate is to attract top talent. A new location may be closer to prospects, clients, and a skilled talent pool. […]

  • 4 Ways to Make Your Office Move More Fun

    An upcoming office move is an important event for any business. Moving to a bigger building can indicate the company’s growth and success. But the practical logistics of an office move may be less than enjoyable. Here are four tactics to make an office relocation a fun experience. Staff are comfortably settled in their current workspace; getting accustomed to a new one is undesirable. Plus, personnel will be forced to take a new route to the new office. Employees may need to move. Shifting offices is a big change that may not be exciting—at first. 1. Motivate Employees Before packing a single office item, it is important to motivate the employees about the upcoming corporate relocation. The first step is […]

  • What Does the Design of the Chicago Flag Represent?

    Chicago is one of the most popular and populated cities in the U.S.  It has one of the most recognizable skylines in the world dominated by the Willis Tower (still called the Sears Tower by locals) and is home to many landmarks and attractions that draw visitors from all over the globe. About the City of Chicago Chicago is also a city of historical significance as industry within the city helped develop the western U.S. in the 19th century, and it is a major cultural center as many artists, writers, actors, and musicians have hailed from Chicago.  Many prominent businesses were started in Chicago, including Sears and Marshall Fields (now Macy’s), and many businesses still operate out of Chicago and […]

Call Now ButtonCall us (312) 244-2246