Review Us On Google
Call Us Now
312-CHI-CAGO

100% Customer
Satisfaction

Review Us On Google
Chicago skyline
Items and old furniture on street outside house moving day or getting rid of junk concept

3 Steps on How to Purge at Work Before Moving

3 Steps on How to Purge at Work Before Moving

How to Purge at Work Before Moving

Office moves are stressful, requiring advanced planning, strategic packing and coordinating with employees. A successful move, however, can be readily achieved by packing and relocating less stuff. Here are three effective tactics to help you purge at work before the big moving day.

The Benefits of Downsizing Before Moving

Downsizing is one reason many business owners shift to a smaller office space. Rent is usually cheaper in an office with less square feet. The cost of utilities is likewise less expensive. Property taxes decrease in proportion to the smaller-sized building. Less furniture and supplies are also needed.

Reducing the number of items to be moved is critical when moving to a smaller office space. Imagine dragging a five-foot executive desk from a large office into one more restricted in size. In such cases, donating or selling the executive desk and opting for less extravagant furniture is practical.

Paper files, too, consume large amounts of office or storage space. The massive files and piles of paperwork contribute to a chaotic office environment. It makes sense to reduce the clutter of paper to focus on the work at hand and avoid drowning in a flood of files.

The advantages of relocating to an office with less stuff are clear. However, additional benefits help the business owner relocate seamlessly. An office move is simply cheaper when moving crews are obliged to pack, load and transport fewer office belongings.

For example, relocating a 3000-square foot office with huge amounts of files and furniture will cost an average of $1500 to $9000. Moving a 10,000 square foot office space runs from $5000 to $30,000. But moving fewer items, such as in a 1500 square foot space, costs $750 to $4500.

By eliminating surplus supplies, files, furniture and other office goods, a relocation will be significantly more cost-effective. This is mainly because moving quotes are based on the length of time it takes to load the truck, the expected difficulty, and the number of moving personnel.

Furthermore, the level of stress on moving day is drastically reduced when transporting less office goods to the new space. At the destination, employees have fewer boxes to sort through and unpack. Less furniture means less reassembly time is required upon arrival.

1. Evaluate Office GoodsOffice Decor and Supplies

How do employees declutter at work before moving day? The first step is to evaluate the necessity of each item in the office. If an item has not been utilized in the last six months and using it in the next six months is unlikely, consider donating or selling it.

Remember that holding on to items that may (but not definitely) have some use left in them does not help employees move toward their goal of purging the workspace. Rather, eliminate low-cost items that can be easily replaced, if needed, in the new work environment.

2. Digitize Paperwork

Decluttering requires organizing the filing system if the office still utilizes paper files. Organization may be accomplished via date, subject matter, or type of document. Better yet is to eliminate unnecessary paperwork altogether—the bonus is that an uncluttered office helps boost productivity.

Instead of packing up the endless paperwork and files, consider making use of advancements in technology. Paperless offices are good for the environment. Plus, electronic documents are easier to access, increase security, reduce paper supply costs, and help to decrease human error.

Store paperwork using cloud-based applications rather than holding on to mountains of physical documents. Start invoicing electronically and sending statements virtually. Use scanning apps and document management software. At the end of the paper purging process, recycle the inessential physical documents.

3. Sell, Donate or Recycle Furniture

Reconsider relocating outdated, unused, or broken office furniture. Many business owners simply replace old furniture once they arrive at their new destination. Getting rid of bulky furniture is a large project, but three options are ideal for properly disposing the office furniture.

Sell desirable office goods to third-party companies. These companies remove the furniture and pay a lump sum. When selling, evaluate the furniture quantity, condition, and age. Sometimes products may not be in demand, which leads to the second option of donating.

A range of companies accept surplus office furniture and give them to schools and charities. These companies manage the labor and logistics of handling the donated goods. The tax write-off for the office furniture donations can be attractive to business owners.

If the furniture is unusable in its current condition, recycle or dispose of it. Local recycling centers will separate the items into metals, plastics, and timbers. Recycling helps to conserve natural resources, while helping office managers achieve their goal of purging the workspace.

A stress-free office move takes long-range planning. Smaller offices may require only three months of preparation time; medium to large offices may demand at least six months of planning. Purging the workplace, however, can be gradually done in daily increments of 15 minutes or more.

Work with a Professional Commercial MoverShipping Out Old Moving Boxes - Chicago Office Movers

If plans for relocating are on the horizon, you will benefit from the assistance of professional packing crews from Chicago Office Movers. Each of our packers is licensed and insured. We are experienced and trained, so your office belongings reach their destination safely and securely.

Chicago Office Movers specializes in commercial moving. Local businesses place full trust in our professionalism, reliability, and reputation for making office transitions as smooth as possible. We label all boxes, provide an inventory of packed belongings, and unpack the items at the destination.

Relocation is an integral part of our comprehensive commercial moving services. Small and large companies benefit from our free estimates, licensed and background checked moving crews, assistance with planning and executing the corporate relocation, insurance contracts and long- and short-term storage options.

Our professionals are experienced in packing and transporting a wide range of office goods, from furniture to IT systems. Choose Chicago Office Movers for all your commercial packing, storage and relocation needs. Based in Chicago, we are available to help you move locally, long distance or internationally.

Get a Free Estimate

Give us a call at 312-244-2246 or fill out a contact form for a free estimate on your next commercial move.

Color Labeling Moving Box

How to Color Code Moving Boxes

Color Labeling Moving Box

Relocating an office is a major event. A lot goes into packing and unpacking the office goods. When you are looking to reduce the stress associated with relocating an office, consider color coding the moving boxes. Here are five practical tips to smoothly transition from office to office.

Before packing up the office, make a conscious decision to donate or sell any unused office equipment or items that will no longer serve a functional purpose in the new space. Moving fewer items will be more organized, less stressful—and preferable.

Importance of Color Coding Boxes

Also prior to the move, business managers should communicate the contents of the boxes to the commercial mover. When surrounded by mountains of plain cardboard boxes, it can be challenging to correctly identify each one. Color coded moving boxes are the solution to this common predicament!

Unpacking is manageable when the movers and office personnel know what box belongs in each room. Each color assigned to an individual moving box should represent a particular zone. The copy room, for instance, should be assigned a certain color, and the breakroom kitchen a different one.

A piece of red tape, for example, may be placed on all the boxes containing storage items. The office supplies may be packed into multiple boxes with purple tape adhered to them. Color coding in such a way helps to quickly identify the contents of the boxes without unpacking them.

Such a tactic is extremely useful since the items that require immediate unpacking can be quickly identified. Knowing what is inside the boxes helps office managers seamlessly continue business operations without experiencing the disruptions caused by the avoidable hassles of unpacking.

1. Gather the right supplies.Business-Woman-Packing-Office

First and foremost, colored duct tape is necessary to color code moving boxes with ease. Large selections of colored duct tape may be found in local retail stores. Choose solid colored duct tape, as opposed to patterned ones, to facilitate quick and easy legibility.

Waterproof permanent markers are needed to write on the colored duct tape. If opting for colored duct tape, choose black permanent markers. The waterproof feature of the markers prevents the ink on the labels from smudging during rainy weather. Offices can always re-use the markers later.

2. Pack the boxes smartly.

In order for the color-coding process to work effectively, the boxes must be packed properly. Smart packing simply means packing similar items together in each box. Office supplies belong in a separate box, while important records should be packed together in a different one.

Mixing up the contents in each box may save on the number of boxes utilized during the move, but it also makes unpacking much more difficult than necessary. Labeling is also easier when the box contains only the items listed on the colored duct tape.

3. Label each box with details.

Each box should be labeled with descriptive information. Noting the contents of the box and what room it goes into is important. Write down the general weight of the box and whether or not it is fragile. Draw arrows to show which way the moving crew should hold the boxes.

4. Place the labels strategically.

The colored duct tape ideally should be adhered to the sides of the boxes. Some moving companies recommend only one side of the box needs to be identified with the tape. However, office personnel might go as far as placing the color-coded tape on multiple sides of each box.

Avoid placing the labels solely on top of the boxes. When the boxes are piled on top of one another in the moving truck, office employees will be unable to see the labels. Adhering the labels on the sides of the boxes allows staff to see them at first glance.

Upon arrival at the destination, the office manager in charge will be better able to direct moving crews as to where to place each box. Depending on the label, some boxes may not require unpacking right away. The color-coded strategy will thus serve its purpose.

5. Create a master list.Man-Writing-on-Clipboard-in-Storage-Warehouse

Creating a master list of the colors assigned to each box is extremely helpful. Keep the master list in a safe place or with the office team member in charge of the move. Be sure the master list can be readily accessed upon arrival at the destination.

Consider using Google Docs or Google Sheets to create the master list. The ease of online programs allows users to access the document anywhere and on any device. Office managers may also want to print out a hard copy (but remember this can get lost during the move).

Another tip is to print several copies of the master list. Hang one master list in a highly visible spot on each floor of the new office space or in each room. Moving crews will reference the list, which facilitates the correct delivery of each box to the appropriate room.

Work with a Professional Mover

Packing up your office can take time away from business operations. Instead, assign the task of packing to an experienced and office mover, like Chicago Office Movers. Our highly efficient packing services are top notch and trusted by many local businesses.

Commercial Move Chicago

When choosing Chicago Office Movers to pack your office goods, you can expect careful handling of your fragile office equipment. Each item is organized, wrapped, and securely packed in sturdy boxes to ensure a smooth transition to your new office space.

Our union movers are trained and background checked, allowing area businesses to place full confidence in our professional packing services. As a part of our comprehensive moving services, we also unpack office goods. Our moving crews will place each box in its correct location at the destination.

Chicago Office Movers has served Chicagoland for the past 35 years. When you need an office relocation company to handle every aspect of your move, count on Chicago Office Movers.

Contact Us

We offer a free estimate for our moving and packing services to businesses in the Windy City. Give us a call at 312-244-2246.

Man-Woman-Office-Packing

6 Common Mistakes to Avoid When Packing Moving Boxes

Contact Us

  • Date Format: MM slash DD slash YYYY
  • How to Improve Productivity at Your Home Office

    Relocating a business involves risk, and, therefore, several months of planning, negotiating with landlords and ensuring the transition causes the least disruption to operations. While small businesses can relocate sooner, large and average-sized offices can expect the following moving timetable.

  • How Long Does it Take to Move an Office?

    Relocating a business involves risk, and, therefore, several months of planning, negotiating with landlords and ensuring the transition causes the least disruption to operations. While small businesses can relocate sooner, large and average-sized offices can expect the following moving timetable.

  • 5 Things Needed in Every New Office

    Productivity increases when companies holistically support the well-being of their staff. Consider including a wide range of functional and design elements to today’s workspace to effectively promote employee wellness and productivity. Here is what every new office needs in the 2020s.

Call Now ButtonCall us (312) 244-2246