How to Clean an Office Chair: Practical Step-by-Step Guide

Written by Chicago Office Movers on June 27, 2025. Posted in Furniture Assembly, Office Moving

If you’ve been using your office chair daily—whether at home or in a corporate workspace—it’s probably due for a deep clean.

While most people wipe down their desks and keyboards regularly, they often overlook the office chair, one of the most-used and most-touched items in a work environment. Sweat, dust, food crumbs, pet hair, and body oils slowly accumulate in the fabric, mesh, or leather surfaces. Over time, this build-up can lead to odors, visible stains, and even skin irritation or allergies.

In this comprehensive guide, we’ll show you exactly how to clean your office chair, step by step, based on its material—fabric, mesh, leather, or vinyl. You’ll also learn how to clean the wheels, remove odor naturally, and disinfect high-touch areas safely, using tools and supplies you already have at home.

Why It’s Important to Clean Your Office Chair Regularly

Office chairs are used for hours on end, often without a second thought about hygiene. But research shows that the average desk chair can harbor thousands of bacteria per square inch, especially in shared workspaces.

Cleaning your office chair regularly helps:

Improve indoor air quality by reducing allergens
Extend the lifespan of upholstery and parts
Prevent odor buildup, especially from sweat
Maintain proper function of wheels and levers
Create a more professional and comfortable workspace

According to the American Journal of Infection Control, fabric furniture in office settings can be a hidden source of allergens and microbial growth if not properly cleaned.

What You’ll Need to Clean an Office Chair

Here’s a list of basic supplies you’ll want to gather before getting started. Most of these are household items:

A vacuum with a brush or upholstery attachment
Microfiber cloths
Dish soap (mild and unscented)
Warm water
White vinegar (for odor removal)
Rubbing alcohol or upholstery stain remover
Soft-bristled brush or an old toothbrush
Compressed air (for cleaning wheel crevices)
Leather cleaner and conditioner (if applicable)

At First: Check the Cleaning Code

Look under the seat or on the tag to find a cleaning code that tells you what cleaning methods are safe:

W – Use water-based cleaners
S – Use solvent-based cleaners
W/S – Either water- or solvent-based cleaners are safe
X – Vacuum only; no moisture

How to Clean an Office Chair: Step-by-Step by Material

1. Cleaning a Fabric Office Chair

Fabric is a popular choice for office chairs because it’s comfortable and breathable. But it also absorbs sweat, food stains, and odors more easily than other materials.

Step-by-Step Instructions:

Vacuum the entire chair, including the seat, back, arms, and underside, to remove loose dirt, hair, and crumbs.
Mix a solution of warm water and a few drops of dish soap in a small bowl or spray bottle.
Dampen a microfiber cloth in the solution (do not soak it) and gently blot any stained areas. Avoid scrubbing hard.
Rinse the cloth with clean water and wipe again to remove soap residue.
Allow the chair to air dry completely. You can open windows or use a fan to speed up the drying process.

2. Cleaning a Mesh Office Chair

Mesh chairs allow for airflow and are great for warmer environments, but their open weave tends to trap dust, lint, and hair.

How to Clean a Mesh Chair:

Vacuum thoroughly with a brush attachment to remove debris from the mesh backrest and seat.
Use a soft-bristled brush to loosen stubborn particles embedded in the mesh.
Mix mild soap and water, dip a cloth in the solution, and gently wipe the mesh surface. Avoid using too much water, as mesh can stretch or warp.
Let the chair air dry completely before sitting again.

3. Cleaning a Leather Office Chair (Real or Faux)

Leather chairs make a workspace look professional and polished—but they require specific care to prevent drying, cracking, or fading.

Here’s how to clean a leather office chair properly:

Use a dry microfiber cloth to wipe away dust and surface debris.
Mix equal parts distilled water and white vinegar, or use a leather-specific cleaner.
Apply the solution using a soft cloth—never spray directly onto the leather.
Gently wipe down the surface in circular motions.
Use a dry cloth to absorb moisture and avoid water spots.
For real leather, apply a leather conditioner every few months to keep it supple and hydrated.

4. Cleaning a Vinyl or Plastic Office Chair

Vinyl chairs are often found in medical offices or minimalist setups. They’re the easiest to clean and require minimal maintenance.

Quick Cleaning Guide:

Spray an all-purpose cleaner or soapy water on a cloth and wipe the seat, backrest, and legs.
For tough grime, use a magic eraser or a soft sponge.
Rinse and dry thoroughly to prevent streaks or watermarks.

Don’t Forget: Clean the Chair Wheels and Armrests

Chair wheels (casters) collect more dirt than you think—from hair and lint to food crumbs and carpet fuzz. Dirty wheels reduce mobility and can scratch hardwood floors.

How to Clean Chair Wheels:

Flip the chair upside down.
Remove visible debris with tweezers or your fingers.
Use compressed air or a small brush to dislodge stuck dirt inside the wheels.
Wipe each wheel with a damp cloth.
Apply a silicone-based lubricant to keep wheels moving smoothly.

To Clean Armrests and Adjustment Levers:

Use 70% isopropyl alcohol or disinfecting wipes.
Wipe down all high-touch areas: armrests, tilt levers, and height adjustment handles.

How Often Should You Clean Your Office Chair?

Cleaning Task	Recommended Frequency
Vacuuming or Dusting	Weekly
Spot Cleaning (Stains)	As Needed
Deep Cleaning (All Surfaces)	Monthly
Wheel Maintenance	Every 2–3 Months
Leather Conditioning	Every 3–6 Months
Disinfecting Touch Points	Weekly or After Illness

Expert Tips to Keep Your Office Chair Clean Longer

Use a washable seat cover to reduce wear and odor buildup.
Avoid eating at your desk to prevent food stains.
Keep pets off the chair—fur can be difficult to remove from fabric and mesh.
Clean up spills immediately to prevent permanent stains.
Vacuum your floors regularly to stop debris from transferring to chair wheels.

Ready to Move Your Chicago Office? Let Us Handle the Heavy Lifting

Relocating your office is a big task — from carefully packing sensitive equipment to moving bulky furniture like desks, chairs, and conference tables, it can quickly become overwhelming. That’s why Chicago Office Movers is here to help.

We specialize in full-service corporate relocations tailored to businesses of all sizes throughout the Chicago area. Our expert team handles everything from packing and unpacking your files and technology to disassembling, moving, and reassembling your office furniture with precision and care.

Whether you’re moving across the street or to a new city, we make sure your office move is smooth and efficient, minimizing downtime so your team can get back to work fast. Plus, with flexible scheduling options—including evenings and weekends—we work around your business hours.

Don’t stress over the logistics—let Chicago Office Movers take care of the heavy lifting and details, so you can focus on what really matters: running your business.

Call Chicago Office Movers today or contact us online for a free consultation and customized moving plan tailored to your office’s unique needs.

Frequently Asked Questions

Can I use a steam cleaner on my office chair?

It depends on the chair. If your chair has a “W” or “W/S” tag underneath (meaning it can handle water-based cleaning), a light-duty steam cleaner can be safe—but always keep the heat and moisture low. Never use steam on mesh or leather chairs—it can warp the material or cause it to crack over time. I’ve seen well-intentioned DIYers ruin chairs that way.

How do you remove sweat stains or smells from an office chair?

That’s a common issue, especially in warmer offices or home setups with no AC. Mix equal parts white vinegar and water in a spray bottle and lightly mist the seat—don’t soak it. Let it sit for a few minutes, then blot with a clean cloth. If the smell lingers, try the baking soda trick overnight and vacuum it the next day. Works wonders.

What should I use to clean a mesh office chair without damaging it?

Mesh is great for airflow but tricky to clean. Use a vacuum and soft brush first to get into the weave. Then gently wipe it with a damp cloth and mild soap. Avoid soaking it or using scrub brushes—I've seen people stretch or rip mesh by accident. Light pressure and a soft touch go a long way.

How often should I clean my office chair?

If you’re using it daily, vacuum it once a week and wipe it down at least once a month. For deep cleaning, aim for every 2–3 months, especially if you’re in a shared space or tend to snack at your desk. Trust me—routine maintenance saves you from much bigger cleaning headaches later.

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How to Disassemble an Office Cubicle for Moving | Step-by-Step Guide

Written by Kari-Ann on May 27, 2025. Posted in Furniture Assembly, Office Moving

Office cubicles can be used for years, which is why many businesses opt to move them when relocating to a new workspace. If you're planning to bring your current cubicles along, proper disassembly is key to ensuring a smooth transition. Here's a guide to help you dismantle your office cubicles and prepare them for the move to your new corporate space.

What Are the Benefits of Reusing Cubicles?

While new cubicles offer appeal, reusing existing cubicles offers clear advantages.

Cost savings: A new, standard cubicle with 6’ x 6’ or 8’ x 8’ dimensions has a price tag of $800 to $2,000 per unit. Larger units can cost $4,000 or more.
Lower installation costs: In 2025, installation ranges from $240 to $1,600 per cubicle, depending on complexity and location.
Eco-friendly choice: Reusing cubicles reduces waste. According to the U.S. EPA, reuse conserves natural resources and reduces greenhouse gas emissions.
Immediate access: Employees can resume work right away instead of waiting for new installations.
Less downtime: Companies avoid delays associated with manufacturing and shipping new units.

Reusing cubicles makes financial and environmental sense, especially for businesses on a budget or those focused on sustainability.

How to Disassemble Office Cubicles

The advantages of repurposing existing cubicles are clear. When a relocation is around the corner, it’s necessary to prepare the cubicles for the move. Companies can either delegate the disassembly task to professional commercial movers or handle it themselves. Here are the steps for a DIY disassembly.

1. Alert Staff

The first step in the disassembly process is to prepare the office staff for the move and the need to disassemble their workstations. Providing advance notice allows employees to securely pack up and organize their possessions and helps prevent chaos or confusion.

2. Gather Tools

Before starting, collect the tools needed:

Flat-end screwdriver
Adjustable wrench
Rubber hammer
Ladder (for high panels)
Safety gear: gloves, goggles

3. Take Photos Before Disassembling

Prior to beginning the dismantling process, take ample photos of the cubicle setup. Photos serve as visual cues that help guide the reassembly process at the new office. The images serve as detailed reference points for upper panel placement, connectors, as well as other important components.

4. Disconnect All Components

Shut off the power and disconnect all cables. Unplug cords from computers, printers, and other electronics to eliminate tripping hazards. Wrap and secure cables to prevent tangling or damage. This also helps avoid electrical mishaps during disassembly.

5. Use Color-Coded Labels

Label cables, cords, and hardware with colored stickers. Match colors with corresponding parts to speed up reassembly and avoid confusion. This simple step can save hours when setting up the new office.

6. Dismantle Built-In Features

Cabinets, desks, and shelves should be removed before accessing cubicle walls. Always use two individuals for this step:

Unscrew the desks and overhead cabinets using the screwdriver.
Have a second person support each component to prevent sudden drops.
Place screws in a labeled plastic bag and seal it securely.

7. Remove Cubicle Walls

Start with the outermost panels, then work inward:

Remove screws, springs, latches, and levers.
Use two people to lift the heavy panels and avoid injury.
Set aside components in a neat, organized manner.

8. Work with Connector Rails

Connector rails vary depending on cubicle design. You may encounter:

Spring latches
Rods
Screws or bolts

Use an adjustable wrench to remove bolts from panels attached to connector rails. If bolts aren’t present, use a flathead screwdriver to gently pry the panels loose. A rubber hammer can help—just tap lightly to release stuck panels. Always work with a partner when handling panels near ladders or elevated sections.

Consider Professional Help: Chicago Office Movers

When you’re planning a corporate relocation and intend to transport your office cubicles to the new location, it helps to have a reliable commercial mover by your side.

Chicago Office Movers is your trusted moving partner who ensures your office move is as seamless as possible. We provide efficient furniture moving services that include disassembling cubicles and reassembling them at the new office.

Our skilled crews are experts in:

Cubicle, cabinet, shelf, table, or any other furniture assembly and disassembly
Moving computer systems, electronics, and appliances
Handling complex equipment and assembly lines
Keeping track of every bolt, cord, and label during the move

Whether your office has one or one hundred cubicles, our trained union movers ensure the job is completed professionally, efficiently, and safely.

Disassembling office cubicles requires planning, the right tools, and some teamwork. While a do-it-yourself approach is possible, many companies save time and avoid risk by working with a professional office mover.

For reliable, affordable corporate relocations—local, interstate, or overseas—Chicago Office Movers is ready to help. Contact our office today for a free estimate and expert support.

Call now 312-244-2246 or request your free quote online.

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Top Amenities Employees Want in the Office

Written by Chicago Office Movers on February 18, 2025. Posted in Corporate Relocation, Office Moving

Enhancing morale and improving productivity are two important reasons to add desirable amenities to the workplace. But it’s crucial to find amenities that truly promote wellness rather than distract employees. Here are the top amenities staff want in the office.

Most offices are equipped with standard desks and chairs. These basics allow employees to perform their tasks. While standard equipment is necessary, offices that go above and beyond with extras, like snacks, a gym, pet-friendly areas, or optimum lighting, improve their staff’s overall work experience.

The best amenities not only improve employees’ physical comfort but create an enjoyable workspace. The management shows they genuinely care about the well-being of their team. As a result, employees are happier, more productive and motivated to carry out the company’s vision.

What are the top amenities office employees want?

1. Physical Amenities

Desirable amenities focus on improving certain aspects of employees’ work life. Amenities that promote physical well-being include ergonomic chairs and desks or an onsite gym where staff can exercise to stay fit. Amenities like these are designed to keep staff physically healthy.

In addition to ergonomic furniture that prevents issues from sitting for prolong periods, physical comfort amenities include healthy snacks in the break room or cafeteria. Personal lockers are also included in this category, as they help keep employees’ valuables safe and organized.

Onsite health services are another top amenity employees seek in an office. Easy access to screenings and wellness programs helps staff detect health issues early on. By contributing to their physical wellness, onsite health programs prevent workers from getting sick and taking time off.

2. Emotional Amenities

Natural lighting is known for its mood-enhancing effects. Employees desire natural lighting for its numerous health benefits, such as reduced eye strain, fewer headaches, and less drowsiness. Staff make less mistakes, too, when they work in spaces with ample natural lighting.

Wellness rooms are likewise highly coveted. When ridden with stress or anxiety, staff have the opportunity to escape from the office chaos and into a wellness room for much-needed relaxation. The wellness room provides a calm, quiet environment and a break from the hustle and bustle.

3. Convenient Amenities

Working parents especially value office amenities that deliver convenience. With onsite childcare, staff are free to invest in work projects, knowing their children are nearby, safe, and cared for. Employees who take advantage of this amenity show increased productivity and less stress.

A shuttle or transportation service to and from a public rail or bus station makes a major difference in the satisfaction of employees who utilize public transportation. Not only does a shuttle service improve punctuality, but it adds a cost-savings measure for parking-related expenses.

Furthermore, a company that offers a shuttle service showcases their commitment to environmental sustainability, a major attraction for highly skilled talent. By reducing the number of cars on the road with a reliable transportation service, the company lowers their carbon footprint.

A furry friend is an instant mood-booster, reducing stress, anxiety, and depression. Employees who are allowed to bring their pets to the workplace continue experiencing their uplifted mood while engaged in projects. Pet-friendly zones at work are appreciated by pet owners.

4. Social Amenities

Connecting with colleagues is equally important for employee satisfaction at work. Opportunities for connection happen when companies designate spaces that encourage teamwork and collaboration. Collaborative workspaces and areas where employees can gather are two examples of highly sought-after social amenities.

By providing a place for colleagues to unwind or take breaks, companies foster a positive workplace environment where increased teamwork and engagement are the norm. Collaborative areas also allow for better problem-solving, information sharing, and trust-building. A sense of belonging develops among the team.

5. Technology Amenities

Today’s fast-paced companies rely heavily on technology. It’s no surprise employees value it, too. The latest technology empowers team members and allows them to communicate and collaborate no matter where they are located, whether onsite or working remotely. Improved data security is an additional benefit.

Work processes are streamlined with advanced technology. Automation tools, for instance, prevent staff from engaging in repetitive tasks while also reducing human error, saving the company time and money. Streamlined workflow processes provide greater flexibility and improve the staff’s quality of work.

Favored amenities increase employee satisfaction and retention. Companies that provide desirable amenities show that they are committed to promoting the well-being of their office staff. Plus, by adding top amenities, companies enhance their corporate reputation and attract highly talented workforces.

Drawing prospective talent and ensuring the satisfaction of existing ones are key reasons companies are urged to include the most desirable amenities in their office. Companies that experience space limitations, such as when adding a gym, might consider relocating to a larger office.

Professional Commercial Movers

When your company is looking to move to greener pastures, you’ll need a reliable commercial mover on your side. Chicago Office Movers is equipped with the dedicated moving crews, equipment, and experience to ensure your corporate relocation is as seamless as possible.

Our move counselors are available to help you plan your office relocation from start to finish. Moving crews can pack and unpack your office goods. Our movers are background-checked, licensed, and trained—so you can be assured that your valuables are in secure hands.

We offer several conveniences to add ease to your move. Short- and long-term storage options are available in our secure facilities. Movers are experienced in safely relocating a wide range of office goods, such as bulky furniture, sensitive IT systems, fragile electronics, and cubicles.

Your goods are loaded into our climate-controlled moving trucks featuring lift gates and air-ride suspensions to add a further layer of protection to your office items. Our corporate customers receive up-to-date tracking information, whether their goods are in our storage facility or trucks.

Give your employees the amenities they deserve. Relocate locally, long-distance, or internationally with the help of Chicago Office Movers. We’re among the most trusted office moving companies in Chicagoland. Call our Elk Grove Village, Illinois, office today to receive a free estimate.

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Tips for Cleaning Office Chairs

Written by Chicago Office Movers on August 20, 2024. Posted in Office Moving, Office Renovation

Employees rarely shy away from clean office chairs. It’s the chairs that harbor unsightly stains and unpleasant smells that make workers cringe. You can maintain a hygienic workspace and extend the life of the office chairs by keeping them clean with these eight practical tips.

Due to their high use by employees over the years, office chairs harbor a staggering number of bacteria. Some studies show that the furniture seats contain 21,000 germs per square inch. Several types of bacteria teem within office environments in general.

The bacteria staphylococcus aureus is found in office spaces where skin comes into contact with items, like chairs. Staff suffering from weakened immune systems have a higher risk of getting sick by pseudomonas aeruginosa, another common bacterium teeming in office environments.

When the office chairs are torn, it’s an ugly sight—but also a prime breeding ground for bacteria. Tiny microorganisms enter through the torn materials, making it difficult to clean the chairs. Bacteria delves deep into the cracks and scratches in office chairs, which makes them hard to disinfect.

Besides germs and bacteria, office chairs are littered with food crumbs and spilled beverages. The seating becomes soiled and stained, leading to offensive odors and an ick feeling. No one wants to sit in “that” office chair. Fortunately, office chairs can be adequately cleaned.

What are tips to clean office chairs?

Tip 1: Vacuum

A hand-held vacuum suctions out tiny food particles, lint, dust, and hair from the nooks, crevices, and cushion seams of fabric chairs. If the vacuum comes with attachment, it can be effectively used to remove the dust and allergens from the fabric upholstery.

Today’s office chairs can be complex to clean, with hard-to-reach corners and lots of parts. The tight areas may be inaccessible with a hand-held vacuum. In these instances, opt for a duster or a can of compressed air to clean out areas accumulated with dust and lint.

Tip 2: Launder the Covers

Chair cushions might come with removable covers. If so, remove the covers and toss them into a washing machine to be laundered. Use a cool wash cycle and mild detergent to lift existing stains. It’s recommended to check the manufacturer’s instructions on the label before washing.

Tip 3: Remove Stains

Dish soap is the ideal stain-remover. Mix warm water and a few drops of dish soap in a spray bottle. Spray the stains, then scrub with a soft cloth. Lift stubborn stains by sprinkling baking soda over them followed with a spritz of vinegar. Clean off with cool water afterward.

For tougher stains, opt for an alcohol-based cleaner. Before using this more potent solution, test an inconspicuous area of the chair to ensure the cleaner does not damage the material. Apply a few drops of the alcohol cleaner and remove the residue with a damp cloth.

Tip 4: Wipe Down the Chair

The office may feature a series of mesh chairs, which are valued for their ergonomics and breathability. However, they must also be cleaned, since crumbs, dust, and dirt gather in the mesh fabric. After vacuuming, wipe down the mesh with a cloth dipped in soapy water.

Tip 5: Spray the Chair

An alternate cleaning technique for office chairs is to lightly spray them with a solution of lukewarm water and a few drops of dish soap. Avoid saturating the chairs with the solution, as it can soak through the insert and damage the furniture’s materials.

Tip 6: Use Specialized Leather Cleaners

Specially formulated leather cleaners are necessary to clean leather chairs covered in tough stains. Leather chairs without severe staining can be simply wiped down with a solution of water and dish soap. Clean out the tight spaces, like seams or cracks, with the help of a cotton bud.

Tip 7: Rinse and Dry

Once the chairs have been wiped down with the soapy solution, it’s important to follow up with a rinse. Dip a clean cloth in water and wipe away the soap residue. Use a second clean, dry cloth to wipe down the hard surfaces, such as armrests and chair legs.

Soft surfaces should be allowed to air dry after cleaning. If the newly cleaned chairs are urgently needed, remove the moisture by blowing a hair dryer on a cool setting over the damp surfaces. A wet/dry vacuum can likewise eliminate the lingering moisture.

Tip 8: Clean Regularly

Office chairs require vacuuming and a wipe-down once a week. When employees spill drinks, clean up the liquid right away with soap and water to prevent staining. A protective waterproof spray helps repel liquids. Keeping the chairs clean prevents having to deep clean often.

It’s important to maintain the office chairs with regular cleanings. Office chairs in good, clean condition are keepers when the company relocates to a new building. If a corporate move is on the horizon, choose Chicago Office Movers for exceptional office moving services.

We transport a range of office items, such as machinery, labs, libraries, cubicles, and chairs. Moving crews are licensed, background-checked, and experienced in safely handling office goods of all shapes, sizes, and levels of fragility. You can rest assured your possessions will be carefully transported.

Companies satisfied with their current location may instead opt for renovating their space. Chicago Office Movers is prepared to help you move, store, and install the furniture, fixtures, and equipment. We’ll work with you to tailor a plan so that you achieve your renovation goals.

Corporate customers benefit from our comprehensive services, including warehousing and decommissioning. Once you’re ready to retrieve your items from our secure storage space, our moving crews will safely deliver them to your facility and assist with any installation or assembly processes.

Chicago Office Movers is the number one commercial mover for local companies seeking highly efficient relocation services or professional assistance with decommissioning and warehousing.

Call our Chicago, Illinois, location at 312-244-2246 (CHI-CAGO) or fill out a form for a free estimate.

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Tips for Planning a Ribbon Cutting Ceremony

Written by Chicago Office Movers on June 21, 2024. Posted in Moving Tips, Office Moving, Office Renovation

After relocating to greener pastures, launching a business in its new location is celebrated with an official ribbon cutting ceremony. Complete with giant scissors, bright red ribbon, and an elated business owner, a well-planned ceremony draws numerous eager guests, from the mayor to new customers.

What is the purpose of a ribbon cutting ceremony?

A brand-new chapter in the life of a business starts upon moving to a prime location. Once the company is settled, the next step is planning for the grand opening. The ribbon cutting ceremony brings awareness to the company’s new location and the goods or services it offers.

This major milestone can be leveraged to attract local media attention and new customers or clients. The business owner, business associates, and board members have a chance to thank employees and others involved in the forward momentum of their company. Use these nine tips to plan the ceremony.

What are tips for planning a ribbon cutting ceremony?

Tip 1: Choose a Milestone

A successful ribbon cutting ceremony must be planned in advance. One of the early steps is to decide what milestone the ceremony is intended to celebrate. Some are held once an important project is completed. Others occur when a new business launches.

Tip 2: Decide When to Hold the Ceremony

The timing of the ribbon cutting ceremony is also important. Hold the ceremony on opening day to draw curious crowds at the front door. Or opt for a soft launch, when the company throws the ribbon cutting ceremony a few weeks or months after the official opening.

Tip 3: Consider Invitees’ Schedules

Take into account the schedules of important guests. VIPs may be scheduled to speak at the ceremony, so consider their dates of availability. Event participants may be torn between the ceremony and another big event happening concurrently, making it essential to plan so everyone can attend.

Tip 4: Pick the Best Hours

The local Chamber of Commerce is a vital resource for determining if other ongoing events create a conflict. Then schedule the ribbon cutting ceremony during a time that’s convenient for most attendees, such as during noontime and afternoon hours when offices give employees breaks.

Alternately, weekends are practical for businesses that want more guests to attend and stay longer to explore their offerings. However, government officials won’t be available. Weekdays are advisable when the company aims to attract government officials and prominent local business people.

Achieve the best of both worlds by holding two separate ribbon cutting ceremonies: a weekday ceremony when the mayor, other dignitaries, and the local press are available to attend and, on the weekend, a grand opening celebration to attract potential clients.

Tip 5: Choose a Fitting Venue

Many ribbon cutting ceremonies are held onsite, at the place of business. But if that venue is too small to accommodate a long list of guests, invite a few people to the actual ceremony. Afterward, hold a reception for all other guests in a larger facility.

Tip 6: Prepare a Guest List

A business that reaches its pinnacle does not do so alone. Stakeholders, leadership, management, and employees contribute to its success. Prepare a guest list by consulting with staff members, from leadership to management. This step ensures no VIPs are omitted.

Besides sending personal invites to stakeholders, send invitations to local dignitaries who can help the business network with others in the community. These well-connected individuals may be government officials, such as the mayor, city council members as well as various commissioners.

Don’t forget members of the team who’ve helped the company achieve its milestone, such as employees, architects, accountants, various levels of management, and administration. Allow staff to bring one family member. Create buzz around the ceremony by inviting local media outlets.

Tip 7: Advertise the Event

Spread the word about the ribbon cutting ceremony through social media. An official company account can bring attention to the event as equally as local influencers. Hang posters and billboards with the date, time, and location of the ceremony. Send out press releases, too.

Tip 8: Hire Professionals

Food and refreshments are an important part of any event. Hire a caterer to serve foods that promote the business’s agenda, like nutritious appetizers during a medical facility opening. Enlist a company photographer to take high-quality photos for later use in social media and marketing campaigns.

Tip 9: Prepare a Speech

At the start of the ceremony, guests will expect to hear from the business owner. Prepare a short speech beforehand, one that evokes emotion from the attendees. A heartfelt speech has the ability to connect with audiences. Also hand out brochures or pamphlets showcasing the company’s offerings.

The tenth tip involves the most eye-catching part of the ceremony: cutting the ribbon. Find large ceremonial scissors at a party supply store. But before you plan a grand ribbon cutting ceremony, schedule Chicago Office Movers to help you relocate to your desired location.

As highly experienced commercial movers, we offer your business comprehensive relocation services. We cover every phase, from the planning to the packing and the unpacking. Extra conveniences are also available, including short- and long-term storage options, insurance contracts, and add-on services.

Our dependable crew of office movers has expertly handled a wide range of items, including precious antiques, bulky office furniture, fragile IT systems, sensitive electronics, and cubicles. We’ll deliver the highest level of care when handling your office possessions and transport them in our climate-controlled trucks for extra protection.

Working with Chicago Office Movers gives your company less downtime. Your employees have the opportunity to continue focusing on job-related tasks while we take care of the packing and transport. Satisfied customers that have relied on us include University of Chicago and Alcatel Lucent.

Choose Chicago Office Movers for your upcoming local, long-distance, or international corporate relocation. We offer budget-friendly moves and exceptional customer service. Be onsite for your next ribbon cutting ceremony by letting us help you relocate.

Call our Chicago, Illinois, location at 312-244-2246 (CHI-CAGO) or fill out a form for a free estimate.

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Posts Tagged ‘office moving tips’

How to Clean an Office Chair: Practical Step-by-Step Guide