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Kari-Ann

Director of Marketing & Development Office: (847) 621-5176 Cell: (312) 497-3203 At Chicago Office Movers, Kari-Ann is our Director of Marketing & Development. As the master of visibility, she is responsible for all things Branding and Marketing related. Kari-Ann comes to us with experiences in Marketing for a multi-brand and multi-location company, the service industry, non profit marketing event planning and fundraising, and retail management. She is the Chair of the Board for the Schaumburg Business Association 2021 & 2022, a member of the Elk Grove Village Chamber Board of Directors, and past chair and top fundraiser for the Northwest Suburban Walk To End Alzheimer’s. Kari-Ann received her Bachelor of Business Administration in Marketing from Western Michigan University. She is Master Certified in Constant Contact Email Marketing and has held numerous social media training classes.
How to Plan a Last-Minute Office Move in Chicago

How to Plan a Last-Minute Office Move in Chicago (Checklist + Timeline)

How to Plan a Last-Minute Office Move in Chicago (Checklist + Timeline)

 

How to Plan a Last-Minute Office Move in Chicago

If your business is facing a sudden office move in Chicago, you are probably feeling a mix of urgency and stress. That is completely normal. With the right planning and the right team, even a last minute relocation can happen smoothly without disrupting your work or client relationships. In this post, we will walk you through how to book and complete a last minute office move in Chicago, highlight common challenges you might face in the Loop or West Loop and provide a timeline and checklist to make the process manageable.

Why Last Minute Moves Happen

From our experience working with Chicago businesses, there are several common reasons for sudden moves. Unexpected lease issues can force companies to leave earlier than planned. Building emergencies such as HVAC failures, water leaks or other structural problems may make the space unusable. Rapid business changes such as mergers, acquisitions, or sudden growth often create the need for a larger or smaller footprint. New hybrid work policies may prompt a move to a more efficient office. Sometimes a prime location opens up and businesses want to seize the opportunity immediately.

Whatever the reason, when time is limited, you need a partner who understands the unique challenges of Chicago. High rise elevators, loading dock rules, curbside permits, and traffic can all impact your move. If any of these are overlooked, the cost in time and money can quickly rise.

For additional strategies to make a rushed move smoother, check out our guide on 5 Last-Minute Office Moving Tips.

Step One: Book Your Moving Team Immediately

The first thing you should do is secure a licensed and insured commercial mover that specializes in office relocations in Chicago. Not all moving companies handle high-rise buildings or commercial IT equipment, so it is important to confirm that your mover has experience with these challenges.

When evaluating movers, consider these points:

  • Can they provide full service including packing, loading, transporting, and unpacking?
  • Are they experienced with servers, computers, and other technology?
  • Can they secure freight elevators and loading docks quickly? Availability in Chicago can be limited, especially in Loop high-rises.
  • Do they handle permits and parking requirements for moving trucks?
  • Are evening or weekend moves available, and are there extra charges?

When speaking with moving companies, ask:

  • What is your earliest availability for our move?
  • Are you certified to move in high-rise buildings in Chicago?
  • Can you manage IT and server relocation?
  • Will you handle permits and dock reservations?
  • Are there additional fees for after hours or weekend moves?

If the mover hesitates on any of these points, keep looking. In Chicago, familiarity with local building rules is crucial for a smooth last-minute move.

Step Two: Build a Timeline

Even when time is short, having a structured timeline ensures nothing is missed.

For a 30-day move:

  • Week one: Hire movers, finalize new office layout, define move days, assign internal team.
  • Week two: Pack non-essential items, update vendors, confirm building logistics such as elevators and permits.
  • Week three: Back up IT, label workstations, finalize furniture arrangements.
  • Week four: Move week. Unload, set up workstations, test technology, and settle in.

For a seven-day move:

  • Day one: Confirm mover, notify staff, finalize office layout.
  • Days two to three: Pack essential items, back up IT.
  • Days four to five: Move and unload.
  • Days six to seven: Set up workstations, test phones and internet, resume operations.

For a 48-hour move:

  • Hour zero: Confirm mover, reserve elevators and docks.
  • Next 24 hours: Pack critical items, disconnect technology.
  • Final 24 hours: Move, set up urgent teams, reconnect IT, and resume operations.

Assign one person as move coordinator and one as IT lead. Department heads should manage packing and labeling for their teams to keep everything organized.

Step Three: Overcome Chicago Challenges

There are specific challenges that Chicago businesses face during a last minute move.

Elevator and loading dock scheduling can be restrictive. Many buildings only allow freight elevator use outside of business hours or on weekends. Truck clearance can also be an issue.

Permits and parking for moving trucks may be required downtown. Make sure your mover is familiar with local regulations and can handle this.

Technology downtime is a major concern. Large company office moves can cost thousands per minute of downtime if not managed carefully. Make sure computers, servers, and phones are part of your move plan from day one.

Consider furniture and office layout carefully. Place departments that generate revenue or serve clients first. If you are moving to a smaller office because of hybrid work, plan desk and conference room arrangements in advance.

Traffic in Chicago can also cause delays. Schedule your trucks for early morning, late evening, or weekends to avoid rush hour.

Step Four: Checklist

Here is a practical checklist for your team:

Pre Move Tasks

  • Hire a licensed and insured commercial mover with experience in Chicago
  • Reserve elevators and loading docks at old and new office
  • Secure certificates of insurance if required
  • Assign move coordinator, IT lead, and department leads
  • Communicate move details to staff
  • Inventory all technology, furniture, and equipment
  • Label workstations and equipment
  • Decide what furniture to move, donate, or recycle
  • Back up IT and schedule internet and phone setup
  • Confirm truck clearance and parking permits
  • Update vendors, clients, USPS, and online listings

Move Day Tasks

  • Confirm plan with movers
  • Shut down IT, pack equipment, and move critical items first
  • Load trucks in a planned sequence
  • Unload and set up key workstations at new office
  • Test technology and network
  • Conduct final walkthrough of old office and return keys
  • Post Move Tasks
  • Check all workstations and equipment
  • Notify clients and vendors of the new address
  • Confirm mail forwarding and utilities
  • Review budget and expenses
  • Conduct internal debrief
  • Close out old lease obligations

Pricing and Budget

For a small office under two thousand square feet, budget around three to ten thousand dollars depending on complexity. A mid sized office between five thousand and ten thousand square feet typically costs ten to thirty five thousand dollars. Large corporate floors or high rise buildings with heavy IT infrastructure can cost twenty five thousand or more. Remember that overtime and after hours can add to costs. Downtime costs are also important to consider.

For insights on hidden costs that often catch businesses off guard, read our article on Hidden Costs of Moving a Business.

Contact Chicago Office Movers For a Last Minute Office Move in Chicago and Suburbs

If your business is racing against the clock for a last-minute move, you don’t need just any moving company—you need Chicago Office Movers, the city’s number one office relocation experts. We know Chicago’s streets, buildings, and logistics better than anyone. From securing freight elevators in the Loop to navigating downtown permits, we handle the details so your team doesn’t miss a beat.

Every move is different, and we treat it that way. Whether it’s relocating tech-heavy workstations, delicate furniture, or coordinating a multi-floor high-rise move, we plan, pack, and execute with precision. Your office stays running, your deadlines stay intact, and your stress disappears.

Call Chicago Office Movers today at 312-244-2246 and see why businesses across Chicago trust us to make even the toughest moves feel effortless. Your office is moving—let’s make it seamless.

Chicago Office Movers FAQs

How late can I schedule movers in Chicago?
With Chicago Office Movers, last-minute moves are possible because we understand the urgency of business relocations. We can often schedule moves within 24 to 48 hours, depending on building access and truck availability. Early morning, evenings, and weekend moves are also possible to avoid rush hour and downtime. The key is to contact us as soon as you know your moving date so we can secure elevators, loading docks, and permits quickly.
What is the average cost for office movers in Chicago?
The cost of an office move depends on several factors: size of the office, number of employees, IT and technology needs, furniture, building logistics, and how quickly the move must happen. On average:
  • Small offices (under 2,000 sq. ft.): $3,000 – $10,000
  • Mid-size offices (5,000 – 10,000 sq. ft.): $10,000 – $35,000
  • Large corporate floors or high-rises with heavy IT: $25,000+
Last-minute or after-hours moves may include additional fees, but planning with Chicago Office Movers ensures transparency so you know exactly what you’re paying.
How do you announce an office relocation?
Announcing your office move professionally is key to keeping clients, vendors, and employees informed. Best practices include:
  • Send an email to clients and vendors at least a few weeks before the move.
  • Update your website, social media profiles, and Google Business Profile with the new address.
  • Place a notice at your current office and in common areas.
  • Update mailing addresses with USPS, suppliers, and service providers.
  • For internal staff, hold a short meeting or send a detailed email with moving schedules, floor plans, and new office protocols.

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10 Hidden office moving costs you need to know and how to avoid

10 Hidden Costs of Moving Your Business and How to Avoid Them

10 Hidden office moving costs you need to know and how to avoid

Running a business means juggling dozens of costs every day. Rent, salaries, marketing—these are the obvious ones. But what about the expenses that quietly slip under your radar? The ones that slowly chip away at profits without anyone noticing? For small businesses and startups, these hidden costs can make a real difference. Things like employee turnover, outdated equipment, rising utility bills, or compliance oversights can quietly drain resources and hurt your bottom line more than you think.

In this guide, we will uncover the hidden costs that most businesses overlook, and provide practical strategies to manage them.

1. Employee Downtime

Every hour your staff isn’t working during a move can result in lost revenue. According to the U.S. Bureau of Labor Statistics, the average office worker generates roughly $40–$50 per hour in economic output. Multiply that by a team of 20 or 50 employees, and even a single day of unplanned downtime can cost thousands of dollars.

How you can avoid this? Plan your move in phases to minimize disruption. Set up temporary workstations or allow flexible remote work where possible. Coordinate with your IT and operations teams so critical systems are ready before employees return to full capacity. Even small adjustments, like staggering departments’ move-in schedules, can protect productivity and maintain revenue flow.

2. IT and Technology Setup

Moving servers, computers, and telecommunications systems isn’t just physical labor. Mismanaged IT relocations can lead to data loss, equipment damage, and delays. Research shows that technology downtime can cost businesses 2–5% of annual revenue during a transition.

How to Manage IT Transition?

Involve your IT team early in the planning. Conduct a full inventory of all hardware and software, back up all data, and pre-configure systems in the new office when possible. Consider temporary cloud solutions or virtual desktop setups to keep employees connected. A carefully orchestrated IT plan prevents frustration and ensures work can continue seamlessly.

3. Temporary Storage

Sometimes the new office isn’t ready for all equipment or furniture. Temporary storage might seem minor, but over a few weeks, fees can add up. IBISWorld reports that short-term storage can easily account for 5–10% of a moving budget.

Prioritize moving only essential items first and ensure storage is used efficiently. Label and track items carefully, so nothing gets misplaced. Coordinating your move-in with the completion of office renovations or installations helps reduce storage time and avoids unnecessary costs.

4. Office Decommissioning and Cleaning

Leaving your old office space in poor condition can result in security deposit disputes or extra charges. Cleaning, minor repairs, and professional services may all be required to meet landlord expectations.

Inspect your current office thoroughly before moving day. Document the condition with photos, schedule necessary repairs, and plan cleaning services in advance. This proactive approach protects deposits, avoids disputes, and ensures a smooth handover.

5. Permits, Access Fees, and Logistics

Moving into urban buildings often involves elevator reservations, loading dock scheduling, parking permits, and other logistical hurdles. Without proper planning, these small fees can add hundreds or even thousands of dollars to your budget.

Communicate early with building management to confirm all regulations and associated costs. Reserve elevators, loading areas, or parking spots ahead of time. A detailed logistics plan ensures the moving crew can operate efficiently without encountering costly last-minute restrictions.

6. Employee Relocation and Travel Costs

If staff must temporarily relocate or travel for the move, expenses for relocation allowances, temporary housing, and travel can be significant. Even a single week of hotel stays for a small team can exceed $5,000.

Be transparent with employees about relocation policies. Provide guidance and support, such as temporary accommodations or flexible work arrangements. For some teams, hybrid schedules or remote work during the transition can reduce both costs and employee stress.

You can also follow our guide on how to prepare your employees for an office relocation to make the transition smoother.

7. Utility Activation and Office Setup

New office locations often require deposits or setup fees for electricity, internet, phone lines, and HVAC systems. Overlooking these steps can result in delays or unplanned charges, which can disrupt your business operations.

Schedule all service activations well ahead of the move. Confirm account details, arrange installation times, and test systems before employees return. Ensuring these basics are in place avoids frustration and prevents downtime.

8. Insurance Adjustments

Your current insurance may not cover losses during a corporate move, especially for high-value equipment or temporary storage.

Consult your provider before moving. Confirm which risks are covered, and consider supplemental policies if needed. A proactive review ensures your assets are protected throughout the transition and reduces financial exposure.

9. Furniture and Equipment Replacement

Not all furniture or technology fits the new office layout. Adjustments, renovations, or outright replacements can create unplanned costs. IBISWorld estimates that 3–7% of moving budgets can go to unexpected equipment or furniture replacements.

Take accurate measurements of your new space and audit current furniture and technology. Identify which items can be reused, refurbished, or rearranged. By planning the office layout ahead of time, you can avoid last-minute purchases and keep your move on budget.

10. Updating Branding and Communication

Changing addresses affects everything from your website and email signatures to signage, stationery, and legal registrations. Neglecting these updates can disrupt communication and affect your brand image.

Create a comprehensive checklist of all materials and channels that need updating. Assign responsibility to specific team members and start early to ensure your brand and contact information are accurate from day one.

It’s also essential to properly handle sensitive documents during a move to maintain confidentiality and ensure smooth operations

Simplify Your Office Move and Decommissioning with Experts You Can Trust

A corporate move comes with many hidden costs, but with careful planning, these can be minimized or avoided. Hiring experienced movers who understand corporate relocation can save time, money, and headaches.

Chicago Office Movers specializes in moving businesses of all sizes and industries. Our team handles everything from planning to packing to setup, ensuring your relocation is smooth and stress-free. Whether you run a small office or a large corporate facility, we make sure your move is efficient and your business stays on track.

We also handle office decommissioning, including cleaning, minor repairs, and organizing the handover of your old space, so you don’t have to worry about a thing.

No matter the size of your business or the complexity of your move, we make sure your operations stay on track and your team can focus on what matters most. Call Chicago Office Movers today at 312-244-2246 and let us take care of your office move and decommissioning from start to finish.

Frequently Asked Questions

 

Yes. Accounting software like QuickBooks or Xero can help track expenses, while project management tools such as Asana or Trello can manage timelines and tasks. Energy monitoring systems or IT tracking tools can also identify areas where hidden costs may occur.

Not always. Standard business insurance may not cover losses during transit or temporary storage. Check with your provider and consider supplemental coverage for sensitive equipment, inventory, or critical documents.

Sometimes renting coworking spaces or temporary offices is cheaper than delaying operations. Consider this option if your new office isn’t fully ready for move-in.

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How to Move your business to another state

Step-by-Step Guide to Move Your Business to a Different State

How to Move your business to another state

Relocating a business across state lines is a complex undertaking that demands months of careful planning, extensive paperwork, and proper registration in the new state. For companies unsure of where to start, this step-by-step guide provides a clear path to a smooth and successful move.

This article also serves as a business relocation checklist to help companies stay organized during the process of an interstate business move.

Step 1: Know the Reason Behind the Move

Businesses relocate for a wide variety of reasons. Some companies seek to be closer to a highly skilled talent pool while others choose to move out of expensive cities and into more affordable suburbs. New markets appeal to growing companies and provide access to target customers. Tax incentives impact profit margins and tax rates are determined by location, which is why many Illinois companies move operations to states such as Indiana, Texas, or Florida. Commute times may influence employees’ decisions to stay with the company or seek another that’s in proximity. Businesses frequently move out of areas that have become unsafe or unhealthy.

Step 2: Find a Suitable Location

The success of the business relies in part on its location. The ideal location should be accessible to target customers, resources, and a qualified workforce, all of which impact operational costs and efficiency as well as revenue. A prestigious location markedly influences brand perception. Choose a commercial property that offers a lease with terms that work to support the needs of the business. For example, a business owner may negotiate a short lease for increased flexibility rather than a multi-year lease that provides stability. It is always worthwhile to review state-specific regulations and consult resources such as the SBA’s relocation guidelines when choosing a new home for the company.

Step 3: Create a Budget

Relocating a business to a new state is expensive. Create a budget that outlines the costs associated with the move, such as hiring a commercial moving company. The farther the distance, the higher the price of the move will be, since moving companies may charge by mileage for interstate moves. The average cost of cross-country commercial moves ranges from $10,000 to over $30,000, with size and complexity having a major impact. Businesses often budget five to ten percent of their annual operating costs for a relocation. Charges may also be added for services such as elevator access and long carries, and IT and data cabling can significantly increase the overall expense.

Step 4: Relocate the Business Entity

Incorporated businesses must change their state of formation. The options available to them are dissolving the current LLC in its original state of incorporation and forming a new LLC in the new state, merging the old LLC with an LLC formed in the new state, or filing a foreign qualification. Dissolving the existing business requires closing it in its state of incorporation. If the business neglects to formally close, the state of incorporation deems it still active; as a result, the company owner must continue to pay taxes, state fees, and file annual reports. A merger is a second option, whereby the business owner forms an LLC in the new state and then merges the old LLC into the new company. After the merger, the old LLC no longer exists. It’s important to follow the guidelines, such as filing articles of merger through the new state’s Secretary of State office. When a company plans to relocate but intends to continue doing business in the old state, filing a foreign qualification may be the best choice. This option allows the company owner to retain the old LLC and register it as a foreign LLC in the new state. Approval for these filings usually takes between two and four weeks.

Step 5: Move a Sole Proprietorship

Moving a sole proprietorship, on the other hand, requires a few different steps. Cancel the local business licenses and permits and apply for ones at the new location. Pay any outstanding fees and employment taxes. Close the bank account associated with the old business, if it isn’t worldwide.

If the sole proprietorship has a DBA (doing business as), withdraw the name from the Secretary of State’s office. At the new location, apply for a DBA. Inform the IRS of the relocation so that the updated business address is on file with the Federal Tax ID Number.

Step 6: Provided Updates

Once the new location is secured, it’s time to provide updates to all relevant parties. Notify the employees of the new business office location as well as the timeline for the move. Keep customers updated via social media, notices on the front door or company newsletters.

Update Google Maps and Google My Business as well as marketing materials, such as business cards, brochures, and the corporate website. If necessary, order an interior or exterior business sign to display on the new building or inside the lobby.

Step 7: Schedule the Move

Research several potential commercial movers before settling on the right one. The moving company should have good online ratings, a license, and insurance. Consider a commercial mover with experience in the relevant industry, as they understand their customers’ unique relocation needs. A mover’s availability is usually limited from spring to fall, so try to schedule the move during off-peak seasons, such as the winter months, for better rates and flexibility. The beginning of the week and middle of the month are generally less busy for commercial movers. Many Illinois companies that relocate operations out of state schedule their moves months in advance to ensure the best availability.

Commercial Moving Services from Chicago Office Movers

When your company is relocating to greener pastures, you’ll need a reputable commercial mover to ensure you reach the destination in a timely and efficient manner. Many Illinois businesses relocating to states like Indiana, Texas, and Florida have relied on Chicago Office Movers because of our proven track record with interstate business moves. We offer comprehensive commercial moving services that will take your company from point A to point B as seamlessly as possible. Included in our services is professional help with planning the corporate move, packing and unpacking, as well as short- and long-term storage in our secure facilities.

Our moving crews are available no matter where your new location will be. We provide local, long-distance, and international relocation services. All moving crews are licensed, trained, and background-checked so you can be confident in the secure and confidential handling of business goods. Work with Chicago Office Movers, like countless major area businesses have. Given our industry experience moving everything from fragile IT systems to bulky machinery, we can tackle any move with expertise. Call our Chicago or Elk Grove Village, Illinois, office today at 312-244-2246 to obtain a free estimate.

Frequently Asked Questions

 

Yes. Accounting software like QuickBooks or Xero can help track expenses, while project management tools such as Asana or Trello can manage timelines and tasks. Energy monitoring systems or IT tracking tools can also identify areas where hidden costs may occur.

Not always. Standard business insurance may not cover losses during transit or temporary storage. Check with your provider and consider supplemental coverage for sensitive equipment, inventory, or critical documents.

Sometimes renting coworking spaces or temporary offices is cheaper than delaying operations. Consider this option if your new office isn’t fully ready for move-in.

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key checklist to consider when choosing an office space and location

11 Key Factors to Consider When Choosing an Office Space

key checklist to consider when choosing an office space and location

As your lease nears its end, it’s time to start searching for a new office space. The ideal location should align with the evolving needs of your employees—especially as workplace expectations have shifted significantly since the pandemic. Whether you're wondering “what to look for in a new office space” or “how to choose the best office location for a hybrid team,” here are 11 essential factors to guide your decision.

Location

When deciding where your next office should be, think about convenience for your team. While an office on the outskirts may be cheaper, a central business district (CBD) location is usually more appealing to employees who value a short commute. A good location can also improve your brand visibility and help attract high-quality talent. Some businesses seek proximity to industry clusters, while others prefer standing out in a unique location. Choose what aligns with your operational strategy. Once you’ve found the right space, it’s equally important to introduce the new location to your customers and local audience. Here’s how to introduce your office to the community after relocating to make a strong first impression and maintain business continuity.

Amenities

A prime location is not only accessible to employees but also vendors and clients. Plus, an office near coffee shops, a gym, and stores allow staff to grab a bite, exercise, and shop right after work, factors that increase their happiness and productivity. Onsite amenities are equally valued. These may include fitness centers and wellness rooms, valet services, and even laundry facilities. Security personnel who work around the clock can also improve the level of safety the employees and visitors feel when on the premises.

Office Size

When determining how much office space you need, consider both your current headcount and future growth. Will you be hiring soon? Will more employees be working remotely in the future? Choose a space that accommodates flexible work models and potential expansion.

Layout

The best office layout depends on your team's workflow. Collaborative teams may prefer an open-plan layout, while sales teams and client-facing departments may need private spaces. Flexible configurations are a smart choice for evolving work styles.

Parking

Limited parking can lead to frustration. Offices with onsite parking, a nearby parking garage, or ample street parking simplify commuting for staff and visiting clients. Ask about employee parking permits and guest passes before signing a lease.

Public Transportation

Especially for companies situated in cities, the proximity of public transportation should be a prime consideration. Check train and bus routes and schedules to ensure employees have access. Don’t forget clients, who should be able to travel from the airport to the office with the least hassle.

Meeting Rooms

If you're wondering “how many meeting rooms does my office need?”, consider your meeting frequency and team size. Dedicated rooms for client presentations, team huddles, and virtual meetings support better communication and productivity.

Lease Length

Today’s workplace trends favor flexibility. Instead of locking into a 5- to 10-year lease, many companies choose short-term or renewable leases that adapt to changing business needs—especially as remote and hybrid work continues to evolve.

Neighborhood

Safety is a concern for many people, employees included. When staff feel safe, they are likely to perform better. Choose an office space in a neighborhood with a low crime rate. The building and its location should feel safe to not only valued team members but also to clients. Ideally, the neighborhood in which a prospective office is located should be walkable. Staff feel greater ease when they can walk to the nearby bank or coffee shop. The right neighborhood is one that fulfills the needs of team members outside of working hours.

Future Needs

A desirable office space is one that serves the technological needs of its staff both now and in the future. It should accommodate advanced equipment, like smart video conferencing hardware or interactive digital whiteboards, to prevent frozen videos, dropped calls, and interruptions. A building that remains in top condition facilitates workflow. Companies that enjoy a positive working relationship with their building supervisor or landlord can be assured that their existing and future needs, such as building maintenance, are handled in a timely manner.

Atmosphere

The building’s architecture, interior design, and ambiance help shape visitors’ and employees’ impressions. A modern, well-maintained office in a professional building contributes to your company’s brand credibility and corporate culture.

Office Relocation Services from Chicago Office Movers

If you're still wondering “how do I move to a new office without disrupting business?”, our team at Chicago Office Movers is here to help. We specialize in end-to-end corporate relocation planning and logistics. Whether your business is relocating within Illinois, across state lines, or internationally, we manage every detail of the transition to reduce stress and downtime.

chicago office moves team in action

Our services include:

  • Short- and long-term commercial storage
  • Secure document and record storage
  • Full-service packing, unpacking, and furniture assembly
  • Insurance coverage and relocation consulting
  • Union-certified and licensed moving professionals

We’ve handled everything from confidential IT systems to delicate lab equipment and high-value artwork. Your business assets are in expert hands.

Let us coordinate your move while your team stays focused on operations. Our relocation experts ensure a smooth, budget-conscious, and timely transition to your new space.

Call our Elk Grove Village, Illinois office today at 312-244-2246 to schedule your consultation.


Frequently Asked Questions

How do I estimate how much office space my business really needs?
A good rule of thumb is to allocate between 125 to 250 square feet per employee, depending on your layout (open-plan vs. private offices). Plan for future growth and shared workstations if your team is partially remote. Include space for meetings, break areas, and storage.
What kind of lease should I look for—short-term or long-term?
It depends on your business’s stability. Startups may benefit from short-term leases (1–3 years) for flexibility. Established businesses might prefer long-term leases with better rates. Evaluate lease terms based on your goals and consult a commercial real estate expert.
How can I move my office without disrupting business operations?
Start early with a clear relocation plan. Assign roles internally, communicate with staff, and work with experienced movers like Chicago Office Movers. We handle everything from packing to furniture setup to ensure minimal disruption.

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How to disassemble an office cubicle

How to Disassemble an Office Cubicle for Moving | Step-by-Step Guide

How to disassemble an office cubicle

Office cubicles can be used for years, which is why many businesses opt to move them when relocating to a new workspace. If you're planning to bring your current cubicles along, proper disassembly is key to ensuring a smooth transition. Here's a guide to help you dismantle your office cubicles and prepare them for the move to your new corporate space.

What Are the Benefits of Reusing Cubicles?

While new cubicles offer appeal, reusing existing cubicles offers clear advantages.

  • Cost savings: A new, standard cubicle with 6’ x 6’ or 8’ x 8’ dimensions has a price tag of $800 to $2,000 per unit. Larger units can cost $4,000 or more.
  • Lower installation costs: In 2025, installation ranges from $240 to $1,600 per cubicle, depending on complexity and location.
  • Eco-friendly choice: Reusing cubicles reduces waste. According to the U.S. EPA, reuse conserves natural resources and reduces greenhouse gas emissions.
  • Immediate access: Employees can resume work right away instead of waiting for new installations.
  • Less downtime: Companies avoid delays associated with manufacturing and shipping new units.

Reusing cubicles makes financial and environmental sense, especially for businesses on a budget or those focused on sustainability.

How to Disassemble Office Cubicles

The advantages of repurposing existing cubicles are clear. When a relocation is around the corner, it’s necessary to prepare the cubicles for the move. Companies can either delegate the disassembly task to professional commercial movers or handle it themselves. Here are the steps for a DIY disassembly.

1. Alert Staff

The first step in the disassembly process is to prepare the office staff for the move and the need to disassemble their workstations. Providing advance notice allows employees to securely pack up and organize their possessions and helps prevent chaos or confusion.

2. Gather Tools

Before starting, collect the tools needed:

  • Flat-end screwdriver
  • Adjustable wrench
  • Rubber hammer
  • Ladder (for high panels)
  • Safety gear: gloves, goggles

3. Take Photos Before Disassembling

Prior to beginning the dismantling process, take ample photos of the cubicle setup. Photos serve as visual cues that help guide the reassembly process at the new office. The images serve as detailed reference points for upper panel placement, connectors, as well as other important components.

4. Disconnect All Components

Shut off the power and disconnect all cables. Unplug cords from computers, printers, and other electronics to eliminate tripping hazards. Wrap and secure cables to prevent tangling or damage. This also helps avoid electrical mishaps during disassembly.

5. Use Color-Coded Labels

Label cables, cords, and hardware with colored stickers. Match colors with corresponding parts to speed up reassembly and avoid confusion. This simple step can save hours when setting up the new office.

6. Dismantle Built-In Features

Cabinets, desks, and shelves should be removed before accessing cubicle walls. Always use two individuals for this step:

  • Unscrew the desks and overhead cabinets using the screwdriver.
  • Have a second person support each component to prevent sudden drops.
  • Place screws in a labeled plastic bag and seal it securely.

7. Remove Cubicle Walls

Start with the outermost panels, then work inward:

  • Remove screws, springs, latches, and levers.
  • Use two people to lift the heavy panels and avoid injury.
  • Set aside components in a neat, organized manner.

8. Work with Connector Rails

Connector rails vary depending on cubicle design. You may encounter:

  • Spring latches
  • Rods
  • Screws or bolts

Use an adjustable wrench to remove bolts from panels attached to connector rails. If bolts aren’t present, use a flathead screwdriver to gently pry the panels loose. A rubber hammer can help—just tap lightly to release stuck panels. Always work with a partner when handling panels near ladders or elevated sections.

Consider Professional Help: Chicago Office Movers

When you’re planning a corporate relocation and intend to transport your office cubicles to the new location, it helps to have a reliable commercial mover by your side.

Chicago Office Movers is your trusted moving partner who ensures your office move is as seamless as possible. We provide efficient furniture moving services that include disassembling cubicles and reassembling them at the new office.

Our skilled crews are experts in:

  • Cubicle, cabinet, shelf, table, or any other furniture assembly and disassembly
  • Moving computer systems, electronics, and appliances
  • Handling complex equipment and assembly lines
  • Keeping track of every bolt, cord, and label during the move

Whether your office has one or one hundred cubicles, our trained union movers ensure the job is completed professionally, efficiently, and safely.

Disassembling office cubicles requires planning, the right tools, and some teamwork. While a do-it-yourself approach is possible, many companies save time and avoid risk by working with a professional office mover.

For reliable, affordable corporate relocations—local, interstate, or overseas—Chicago Office Movers is ready to help. Contact our office today for a free estimate and expert support.

Call now 312-244-2246 or request your free quote online.

 

 

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