5 Last Minute Office Moving Tips
5 Last Minute Office Moving Tips
Relocating to a brand-new office building requires ample planning. Large corporations may require up to a year to factor in all the details that make a successful move. Sometimes the luxury of extensive planning is unavailable, and businesses are forced to relocate at the last minute.
Numerous unanticipated scenarios can lead to a last-minute office move. A natural disaster can submerge a business in several feet of water or rip apart the building. Rather than rebuild, a business owner might consider an available property in a neighboring town—prompting a last-minute move.
A company owner might toy with the idea of shifting gears and relocating. Or, an appealing building catches a business owner’s eye, and the purchase decision must be made quickly. Procrastinating an intended move and attractive real estate can also lead to a last-minute relocation.
Whatever the reason for a hasty office move, simplify the relocation with five last-minute moving tips. While relocating on short notice takes agility, business owners must also make smart decisions. Focus on the big picture rather than stress over minor details that normally require several weeks to implement.
1. Hire a Mover
Unless you plan to rent a truck, hiring a reputable mover is the first step in relocating on short notice. Thoroughly researching multiple moving companies will take time out of your relocation agenda, so rely on reputation and online reviews to quickly book an office mover.
Depending on the season, the moving company may be extremely busy. Keep in mind that summer is peak moving season for residential moves. Schedule the move for an early morning during midweek, and the moving company is more likely to be able to accommodate you on short notice.
However, Chicago Office Movers only provides commercial moves; we are proud to offer comprehensive moving services that are flexible and professional to meet your needs and schedule.
2. Designate Move Managers
Assemble a relocation team and keep members informed about every step of the move. Team members will serve as contact points for personnel who have concerns and questions about the move. Appointing staff members to oversee the relocation will ensure activities progress as planned.
The move managers will also ensure employees stay on task prior to the relocation. The individuals in this leadership role will also be essential after the move, ensuring office furniture and equipment are placed in the new building according to the layout—a key step for hitting the ground running.
The company’s IT department should make immediate plans to move the office’s servers, computers and phones. The early transfer of data and internet plans prevents businesses from being disrupted in the new space. Important IT tasks cannot be outsourced to professional office movers.
3. Streamline Packing
Once the logistics are settled, prepare a packing list. Create a master packing checklist as well as several additional ones for individual departments. Store the checklists on a shared computer spreadsheet to give key personnel immediate access to the documents.
Streamline the packing process by discarding broken office chairs and donating older equipment. The less you have to move, the sooner the packing will be accomplished. Consider that updated office equipment and furniture may be more suitable for the new space.
Chicago Office Movers also provides office decommissioning services to help businesses donate their old furniture as well as return the office space to its original condition, such as removing trash, repairing drywall, pulling wiring, and carpet and hard surface floor cleaning
While the movers will handle the packing of large office equipment, facilitate a speedy move by instructing employees to pack up their own desk space. Partnering with a professional moving company gives the business owner access to digital storage, archiving, and recycling options.
Labeling is critical to facilitating stress-free unpacking and contributes to resuming business quickly. Label the office goods inside each box; mark every box with a short description of the room into which they belong. Movers will place clearly labeled boxes in correct locations in the new building.
4. Announce the Move
Order new company letterheads, marketing materials, and business cards upon confirmation of the new business address. Update the company website to reflect the new contact information, such as phone number and address, and the date the new location will go into effect.
Vendors, suppliers, and customers should know when the company move will take place and where the new location will be. Also keep employees on parental leave, vacation, and disability apprised of the new location and how to reach company contacts.
5. Let the Movers Handle It
When timing is of the essence, company personnel may require help from professionals who tackle corporate relocations every day. Assistance with packing is integral to the job of commercial movers. Experienced crews will securely wrap office equipment, leaving employees time to focus on smaller packing tasks.
Once the hired movers have cleared out the old office, the appointed move managers should conduct a walk-through of the empty space to ensure all property has been moved out. Give wall sockets a look, as adapters and phone chargers are some of the items commonly left behind.
Work with Chicago Office Movers
Chicago business owners who have their sights set on an immediate, upcoming move have plenty of reasons to consider Chicago Office Movers for the job. With union movers who are background checked, licensed and experienced, your office property remains in secure hands.
Company owners can anticipate that a last-minute move will require commercial storage space, especially if the new property is not yet fully ready. Chicago Office Movers provides businesses on the move with ample storage options to reliably house surplus office equipment.
Our professional moving crews are also integral to post-move scenarios. Once your property has been shifted to the new building, we’ll help with the setup of equipment. Before moving major machinery, such as HVAC equipment or assembly lines, our commercial movers will safely disassemble the parts.
With a wealth of industry experience, Chicago Office Movers is prepared to move any type of business. We’ve successfully relocated heavy electronics, libraries and large furniture. We are also available to shift office furniture in the event your business space is undergoing remodeling.
When efficiency and reliability are important in choosing an office mover, consult Chicago Office Movers. We’ve helped countless Schaumburg-area companies move locally and long distance. Call us whether a last-minute move is on the horizon or you have future, long-term plans to relocate.
Give Chicago Office Movers a call at 312-244-2246 or fill out a contact form for a free estimate on your last minute move today.
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