As your lease nears its end, it’s time to start searching for a new office space. The ideal location should align with the evolving needs of your employees—especially as workplace expectations have shifted significantly since the pandemic. Whether you're wondering “what to look for in a new office space” or “how to choose the best office location for a hybrid team,” here are 11 essential factors to guide your decision.

Location

When deciding where your next office should be, think about convenience for your team. While an office on the outskirts may be cheaper, a central business district (CBD) location is usually more appealing to employees who value a short commute. A good location can also improve your brand visibility and help attract high-quality talent. Some businesses seek proximity to industry clusters, while others prefer standing out in a unique location. Choose what aligns with your operational strategy. Once you’ve found the right space, it’s equally important to introduce the new location to your customers and local audience. Here’s how to introduce your office to the community after relocating to make a strong first impression and maintain business continuity.

Amenities

A prime location is not only accessible to employees but also vendors and clients. Plus, an office near coffee shops, a gym, and stores allow staff to grab a bite, exercise, and shop right after work, factors that increase their happiness and productivity. Onsite amenities are equally valued. These may include fitness centers and wellness rooms, valet services, and even laundry facilities. Security personnel who work around the clock can also improve the level of safety the employees and visitors feel when on the premises.

Office Size

When determining how much office space you need, consider both your current headcount and future growth. Will you be hiring soon? Will more employees be working remotely in the future? Choose a space that accommodates flexible work models and potential expansion.

Layout

The best office layout depends on your team's workflow. Collaborative teams may prefer an open-plan layout, while sales teams and client-facing departments may need private spaces. Flexible configurations are a smart choice for evolving work styles.

Parking

Limited parking can lead to frustration. Offices with onsite parking, a nearby parking garage, or ample street parking simplify commuting for staff and visiting clients. Ask about employee parking permits and guest passes before signing a lease.

Public Transportation

Especially for companies situated in cities, the proximity of public transportation should be a prime consideration. Check train and bus routes and schedules to ensure employees have access. Don’t forget clients, who should be able to travel from the airport to the office with the least hassle.

Meeting Rooms

If you're wondering “how many meeting rooms does my office need?”, consider your meeting frequency and team size. Dedicated rooms for client presentations, team huddles, and virtual meetings support better communication and productivity.

Lease Length

Today’s workplace trends favor flexibility. Instead of locking into a 5- to 10-year lease, many companies choose short-term or renewable leases that adapt to changing business needs—especially as remote and hybrid work continues to evolve.

Neighborhood

Safety is a concern for many people, employees included. When staff feel safe, they are likely to perform better. Choose an office space in a neighborhood with a low crime rate. The building and its location should feel safe to not only valued team members but also to clients. Ideally, the neighborhood in which a prospective office is located should be walkable. Staff feel greater ease when they can walk to the nearby bank or coffee shop. The right neighborhood is one that fulfills the needs of team members outside of working hours.

Future Needs

A desirable office space is one that serves the technological needs of its staff both now and in the future. It should accommodate advanced equipment, like smart video conferencing hardware or interactive digital whiteboards, to prevent frozen videos, dropped calls, and interruptions. A building that remains in top condition facilitates workflow. Companies that enjoy a positive working relationship with their building supervisor or landlord can be assured that their existing and future needs, such as building maintenance, are handled in a timely manner.

Atmosphere

The building’s architecture, interior design, and ambiance help shape visitors’ and employees’ impressions. A modern, well-maintained office in a professional building contributes to your company’s brand credibility and corporate culture.

Office Relocation Services from Chicago Office Movers

If you're still wondering “how do I move to a new office without disrupting business?”, our team at Chicago Office Movers is here to help. We specialize in end-to-end corporate relocation planning and logistics. Whether your business is relocating within Illinois, across state lines, or internationally, we manage every detail of the transition to reduce stress and downtime.

Our services include:

• Short- and long-term commercial storage
• Secure document and record storage
• Full-service packing, unpacking, and furniture assembly
• Insurance coverage and relocation consulting
• Union-certified and licensed moving professionals

We’ve handled everything from confidential IT systems to delicate lab equipment and high-value artwork. Your business assets are in expert hands.

Let us coordinate your move while your team stays focused on operations. Our relocation experts ensure a smooth, budget-conscious, and timely transition to your new space.

Call our Elk Grove Village, Illinois office today at 312-244-2246 to schedule your consultation.

Frequently Asked Questions

Office cubicles can be used for years, which is why many businesses opt to move them when relocating to a new workspace. If you're planning to bring your current cubicles along, proper disassembly is key to ensuring a smooth transition. Here's a guide to help you dismantle your office cubicles and prepare them for the move to your new corporate space.

What Are the Benefits of Reusing Cubicles?

While new cubicles offer appeal, reusing existing cubicles offers clear advantages.

• Cost savings: A new, standard cubicle with 6’ x 6’ or 8’ x 8’ dimensions has a price tag of $800 to $2,000 per unit. Larger units can cost $4,000 or more.
• Lower installation costs: In 2025, installation ranges from $240 to $1,600 per cubicle, depending on complexity and location.
• Eco-friendly choice: Reusing cubicles reduces waste. According to the U.S. EPA, reuse conserves natural resources and reduces greenhouse gas emissions.
• Immediate access: Employees can resume work right away instead of waiting for new installations.
• Less downtime: Companies avoid delays associated with manufacturing and shipping new units.

Reusing cubicles makes financial and environmental sense, especially for businesses on a budget or those focused on sustainability.

How to Disassemble Office Cubicles

The advantages of repurposing existing cubicles are clear. When a relocation is around the corner, it’s necessary to prepare the cubicles for the move. Companies can either delegate the disassembly task to professional commercial movers or handle it themselves. Here are the steps for a DIY disassembly.

1. Alert Staff

The first step in the disassembly process is to prepare the office staff for the move and the need to disassemble their workstations. Providing advance notice allows employees to securely pack up and organize their possessions and helps prevent chaos or confusion.

2. Gather Tools

Before starting, collect the tools needed:

• Flat-end screwdriver
• Adjustable wrench
• Rubber hammer
• Ladder (for high panels)
• Safety gear: gloves, goggles

3. Take Photos Before Disassembling

Prior to beginning the dismantling process, take ample photos of the cubicle setup. Photos serve as visual cues that help guide the reassembly process at the new office. The images serve as detailed reference points for upper panel placement, connectors, as well as other important components.

4. Disconnect All Components

Shut off the power and disconnect all cables. Unplug cords from computers, printers, and other electronics to eliminate tripping hazards. Wrap and secure cables to prevent tangling or damage. This also helps avoid electrical mishaps during disassembly.

5. Use Color-Coded Labels

Label cables, cords, and hardware with colored stickers. Match colors with corresponding parts to speed up reassembly and avoid confusion. This simple step can save hours when setting up the new office.

6. Dismantle Built-In Features

Cabinets, desks, and shelves should be removed before accessing cubicle walls. Always use two individuals for this step:

• Unscrew the desks and overhead cabinets using the screwdriver.
• Have a second person support each component to prevent sudden drops.
• Place screws in a labeled plastic bag and seal it securely.

7. Remove Cubicle Walls

Start with the outermost panels, then work inward:

• Remove screws, springs, latches, and levers.
• Use two people to lift the heavy panels and avoid injury.
• Set aside components in a neat, organized manner.

8. Work with Connector Rails

Connector rails vary depending on cubicle design. You may encounter:

• Spring latches
• Rods
• Screws or bolts

Use an adjustable wrench to remove bolts from panels attached to connector rails. If bolts aren’t present, use a flathead screwdriver to gently pry the panels loose. A rubber hammer can help—just tap lightly to release stuck panels. Always work with a partner when handling panels near ladders or elevated sections.

Consider Professional Help: Chicago Office Movers

When you’re planning a corporate relocation and intend to transport your office cubicles to the new location, it helps to have a reliable commercial mover by your side.

Chicago Office Movers is your trusted moving partner who ensures your office move is as seamless as possible. We provide efficient furniture moving services that include disassembling cubicles and reassembling them at the new office.

Our skilled crews are experts in:

• Cubicle, cabinet, shelf, table, or any other furniture assembly and disassembly
• Moving computer systems, electronics, and appliances
• Handling complex equipment and assembly lines
• Keeping track of every bolt, cord, and label during the move

Whether your office has one or one hundred cubicles, our trained union movers ensure the job is completed professionally, efficiently, and safely.

Disassembling office cubicles requires planning, the right tools, and some teamwork. While a do-it-yourself approach is possible, many companies save time and avoid risk by working with a professional office mover.

For reliable, affordable corporate relocations—local, interstate, or overseas—Chicago Office Movers is ready to help. Contact our office today for a free estimate and expert support.

Call now 312-244-2246 or request your free quote online.

As the demand for flexible workspace options in Chicago continues to grow, businesses of all sizes are reconsidering how—and where—they work. One of the most common questions among professionals today is: What is the difference between office space and coworking space?

While both provide a base of operations, the structure, cost, and intended use of each model differ significantly. Whether you're a startup founder, a remote team leader, or a business owner exploring office relocation, understanding these differences can help you choose a workspace that aligns with your goals, budget, and team culture.

Understanding Traditional Office Space

Traditional office space refers to commercial real estate that is leased, and often customized, by a single business for private use. This model offers exclusivity, control, and long-term stability—making it a common choice for established companies with a fixed headcount.

Key Characteristics:

• Exclusive Use: The entire space is occupied by your organization.
• Custom Layouts: Tenants can modify interiors to reflect their brand and operational flow.
• Fixed Terms: Leases typically range from three to ten years.
• Scalable Infrastructure: Allows for private offices, conference rooms, reception areas, and IT setup tailored to your needs.
• Cost Commitment: Upfront expenses include furniture, wiring, décor, and monthly utilities.

Who It Serves Best:

• Corporate headquarters, law firms, and finance agencies
• Medium to large businesses planning for long-term occupancy
• Companies needing full privacy and dedicated meeting space

For businesses seeking private office space in Chicago, especially in high-demand areas like the Loop or West Loop, traditional office rentals offer a stable and professional environment with the potential for long-term ROI.

What Is a Coworking Space?

Coworking spaces are shared office environments designed for multiple individuals or businesses. These spaces are managed by third-party providers and offer flexible membership options—ranging from day passes to dedicated desks and private office pods.

Core Features:

• Flexible Access: Members can choose from daily, weekly, or monthly plans.
• Shared Resources: Common amenities include high-speed internet, printers, conference rooms, break areas, and event spaces.
• Community Focused: Ideal for networking, collaboration, and social events.
• Minimal Setup Time: Spaces are pre-furnished and ready to use immediately.
• Low Overhead: No long-term contracts or buildout costs.

Ideal For:

• Freelancers, consultants, and remote professionals
• Early-stage startups and project-based teams
• Businesses expanding into Chicago temporarily

If you're seeking coworking space for startups in Chicago, you'll benefit from the dynamic atmosphere and opportunities for collaboration that come standard in these shared environments.

Comparing Office Space and Coworking Space

1. Lease Duration: Traditional office spaces typically come with long-term lease agreements ranging from 3 to 10 years. This is ideal for established businesses looking for stability and a fixed location. In contrast, coworking spaces offer much greater flexibility, with options available by the day, week, or month—making them especially suitable for startups, freelancers, and remote teams.
2. Customization: A major advantage of traditional office space is the ability to fully customize the interior to reflect your brand, company culture, and operational needs. Coworking spaces, on the other hand, are mostly turnkey solutions with limited customization options. You move in and start working, but without much say in the layout or design.
3. Privacy Level: Traditional offices provide a completely private environment. Teams work in their own exclusive areas, which is beneficial for maintaining confidentiality and focus. Coworking spaces are inherently shared environments, where multiple individuals or businesses work in the same communal area. While private rooms can be rented within coworking facilities, they still operate within a shared ecosystem.
4. Cost Structure: Leasing a traditional office generally involves higher upfront costs—deposits, build-outs, utilities, and furnishings are often managed independently. In contrast, coworking spaces operate on a flat-rate membership model, which typically includes utilities, Wi-Fi, and other operational expenses. This makes coworking a cost-effective option for businesses looking to control expenses.
5. Amenities: With a traditional office, amenities must be sourced and managed by the tenant. This includes internet, kitchen supplies, cleaning services, and more. Coworking spaces, however, come equipped with modern amenities like high-speed Wi-Fi, coffee bars, printers, meeting rooms, and shared lounges, all managed by the operator and included in your membership.
6. Branding Opportunities: Traditional office spaces allow full control over branding—from signage and color schemes to office layout and décor. Coworking environments offer minimal branding opportunities since the space is shared and standardized across all tenants.
7. Best For: Traditional office setups are best suited for long-term, established companies with consistent team sizes and operational routines. Coworking spaces, by contrast, are ideal for agile teams, freelancers, startups, and businesses in the early growth phase who prioritize flexibility, networking, and affordability.

Chicago Market Trends: What Businesses Are Choosing in 2025

• Hybrid Work Models: With more businesses shifting to hybrid schedules, flexible workspaces in Chicago are in higher demand than ever before.
• Rise in Boutique Coworking Providers: Locally owned coworking operators are creating curated spaces that blend work and lifestyle—offering yoga rooms, podcast studios, and curated networking events.
• Increased Demand for Private Offices Within Coworking: Many coworking facilities now offer enclosed, lockable offices that provide the privacy of a traditional lease with the flexibility of a shared space model.

Which Office Space is Right For You?

The difference between office space and coworking space is not just in layout or lease terms—it’s a reflection of how your business operates and grows. Traditional office rentals provide permanence and control, while coworking offers flexibility and community. The right choice depends on your industry, growth phase, and team dynamics.

If you're launching a startup or exploring Chicago’s business ecosystem, coworking spaces offer a lower barrier to entry and built-in networking potential. If you're running an established business with defined processes, a private office space may better serve your brand consistency and security needs.

Planning an Office Move in Chicago?

If you're moving to a new workspace or opening a new location, consider working with Chicago Office Movers—a reliable team experienced in commercial relocations throughout Chicago.

We offer full-service office moving, including:

• Careful packing and unpacking of electronics, IT equipment, and fragile items
• Taking apart and putting back together office furniture and cubicles
• Safe transportation of files, monitors, printers, and networking hardware
• Working directly with building management to schedule your move smoothly

Whether you’re relocating to a private office in the Loop or setting up in a coworking space in River North, Chicago Office Movers will handle your move with care and make sure your business keeps running without unnecessary interruptions.

Get in touch with Chicago Office Movers today for a free quote on commercial moving and packing services in Chicago.

Office relocations require careful planning, especially when moving fragile office items. Whether you’re relocating glass-topped tables, sensitive electronics, or valuable artwork, proper packing is essential for minimizing the risk of damage during the move. Here’s a guide on how to pack delicate office equipment and furniture for a safe and efficient office relocation.

What are Fragile Office Items?

Anything described as fragile can be easily broken or damaged. Offices contain an abundance of fragile goods and equipment. The conference room may contain glass-topped tables, and the management offices may be furnished with glass-topped desks—all of which are extremely fragile.

Today’s offices operate on complex electronic systems. When relocating, it’s necessary to pack up sensitive tech equipment, such as computers, monitors, and printers. Fragile items like these can be damaged by the impact if dropped during the moving process.

Offices with sophisticated designs may need to move marble or stone worktops. These fragile goods should be handled with special care to prevent damage. Similarly, framed artwork and antiques that decorate offices require careful packing to remain in pristine condition.

Packing Fragile Office Items: Step-by-Step Guide

Preparing for a relocation means it’s necessary to pack up the whole office. While employees can pack their own belongings and contribute to packing the rest of the office, it requires time during working hours. Conversely, let professional movers handle the packing to save time.

1. Packing Glass Tables

When opting for DIY packing, disassemble glass tabletops. Remove the legs and dismantle the fragile glass frames. Pack these components separately. When unscrewing the table legs, drop the screws into a sealable plastic bag and tape it to the table so it does not become lost during the move.

Wrap the glass top with packing paper. Secure the paper with tape but be sure to prevent the adhesive from coming into contact with the glass. Next, cover the tabletop with bubble wrap, with the bubbles facing inward. Place the wrapped glass into a specialty telescopic box for maximum protection.

2. Packing Tech Equipment

Sensitive electronics should be packed with care to streamline the reinstallation process at the new office. Before packing, back up all important files to an external hard drive or cloud-based storage to prevent data loss. Also take photos of the setup, which can be invaluable during reassembly.

Disassemble and label cables and cords. Box the devices in the original packaging, when possible, which is designed to provide optimal protection. Wrap the tech in bubble wrap and place them in boxes with cushioning. Pack keyboards and mice in smaller boxes or bags to maintain organization.

Utilize anti-static bubble wrap for packing the electronics. If the original boxes are unavailable, select sturdy, corrugated boxes to pack the equipment. Choose boxes that are slightly larger than the devices to allow room for protective padding, such as packing peanuts.

3. Packing Office Artwork and Antiques

Office artwork and antiques are vulnerable to the bumps and jostles of the moving process. Appraise the valuables prior to packing them, in case they are damaged during the relocation. Avoid wrapping wooden antiques in bubble wrap, since multiple layers can damage the porous wood surface.

Secure fragile parts, such as drawers or doors, but avoid using tape to do so. Cover the antiques with moving blankets, which can keep these parts securely closed. Next, add padding to the outside of the moving blankets. Remove any small pieces and store them carefully.

4.Marble-top Tables

Marble is a heavy material but can be easily damaged during a move. Protect these fragile goods by wrapping them in moving blankets. Ensure the blankets cover the pieces from the top and wrap around the bottom. A wardrobe box can be effectively used to further protect the marble.

Upon purchasing a special carton or crate to house the marble components during the relocation, pack no more than one marble piece inside. Keep the carton or crate upright and never lay it flat while storing or moving it. Clearly mark the carton as fragile.

Tips for Packing Fragile Office Items

When packing fragile office items, bear in mind a few general strategies:

• Use Strong, New Boxes: Always choose new, sturdy boxes designed for office moves. Avoid old, flimsy boxes that can collapse under pressure.
• Separate Items: Avoid packing fragile items together to reduce the risk of breakage. Use bubble wrap and packing paper to cushion each item.
• Label Boxes: Clearly mark all boxes containing fragile items to alert movers. You can also color code the boxes for a better organization.

3 Materials You Can Use To Keep The Office Fragile Items Safe

When preparing for an office relocation, using the right packing materials can make all the difference in keeping your fragile items intact. Whether you're moving high-end tech, delicate décor, or glass furnishings, these three materials are the go-to choices for protecting your office essentials during transport.

Bubble Wrap:

Bubble wrap is a must-have when it comes to safeguarding breakable office items. Its air-filled pockets provide a cushioned barrier that helps absorb shocks and vibrations during loading, transport, and unloading. This makes it especially effective for wrapping fragile objects like monitors, computer towers, glass table tops, and framed artwork.

How to Use It:

• For best results, wrap the item completely with the bubble wrap, ensuring the bubbles face inward to protect the surface.
• Secure the wrap with tape, but avoid taping directly onto the item itself.
• When packing multiple items, stack them carefully and add extra layers of bubble wrap between each item to prevent shifting during the move.

Packing Paper:

Unlike newspaper, which can leave ink stains, packing paper is clean, pliable, and safe for delicate surfaces. It’s ideal for wrapping smaller items, filling in gaps inside boxes, or layering between stacked pieces to prevent scratches. Glassware, ceramics, and decorative office pieces benefit from being individually wrapped in packing paper to avoid direct contact with other items.

How to Use It:

• Roll individual items, such as glassware and small office décor, in several layers of packing paper to ensure they are fully cushioned.
• Use packing paper to fill any empty spaces in boxes, ensuring items don't shift during transport.
• For larger, more fragile items, use the paper as a cushion around the item and layer it with bubble wrap for added protection.

Sturdy Corrugated Boxes:

Using high-quality, corrugated cardboard boxes is essential when transporting fragile office goods. These boxes provide structural strength and help distribute weight evenly, reducing the risk of contents being crushed. Double-walled boxes offer even greater protection for heavier or more delicate items.

How to Use It:

• Choose boxes that are slightly larger than the items you're packing to allow for protective padding, such as bubble wrap or packing paper, around the contents.
• For heavier items, like monitors or printers, use double-walled boxes for extra strength. For fragile items like glass or ceramics, use specialized boxes designed for these goods.
• Label the boxes clearly as "Fragile" to ensure they are handled with care during the move.
• To prevent crushing, pack the heaviest items at the bottom of the box and lighter, more fragile items on top.

Professional Office Movers that can Safely Handle Fragile Items

Safely packing fragile office goods for a move can be accomplished with the right skills and packing supplies. When your team is busy preparing for the relocation, save valuable time by delegating the packing and unpacking to the experienced commercial movers at Chicago Office Movers.

Our moving crews are equipped with sturdy boxes and packing supplies as well as expertise to safely pack your entire office. Whether you are moving precious antiques, sensitive IT servers, or other specialty items, we pack your possessions carefully to prevent the risk of damage during the corporate relocation.

As a part of our expert packing services, we label boxes to ensure proper placement at the new office. You receive a full inventory of all goods packed. The items are packed in boxes and crates guaranteed to protect the contents. Plus, our crews unpack your items at the destination.

Our corporate moving services include additional conveniences, such as short- and long-term storage in our secure facilities. We offer insurance and service contracts. Moving crews are licensed, trained, and background-checked to give customers maximum confidence that their goods are in secure hands.

Whether you plan to move your company locally, long-distance or internationally, choose Chicago Office Movers for safe packing and seamless relocation. Call our Elk Grove Village, Illinois, office today for a free estimate and assign your corporate relocation to Chicagoland’s most trusted office mover.

Frequently Asked Questions