Setting up shop in a new office location is an exciting endeavor. At the same time, it can be daunting to introduce the company to the surrounding community. Here are 10 proven strategies to make an unforgettable introduction and earn the business of the greater community.

1. Understand the Demographics

The people who live in the community can become loyal customers. By understanding who these individuals are, any marketing efforts can be tailored to their needs. Important information to collect includes the population’s income, ages, education, and occupations.

Most of the demographic data can be gleaned from online sources, such as the US Census Bureau, the local Chamber of Commerce, and similar sites. Plus, companies also benefit from identifying organizations in the community, cultural features, and local events.

2. Develop a Marketing Strategy

Tailor the marketing strategy to suit the characteristics of the population’s demographics. For instance, if seniors primarily live in the community, the marketing campaign might focus on direct mail, such as printed postcards, promotional brochures, or newsletters, to highlight the business’s goods or services.

Conversely, if young adults outnumber seniors in the community, online marketing may work well. Advertise on the company website or social media. Also take advantage of local broadcast media and issue a press release to showcase available goods and services.

3. Update the Website

Upon settling in, the company website should be updated to prominently reflect the new office location and relevant contact information, like email and phone. Add a street map and driving directions to make it convenient for nearby customers to find the business’s physical office.

Include the company in online business directories. Companies might also work with other local businesses to trade website links and feature them on each other’s sites. The web address should also be visible on any customer receipts, correspondence, and similar business documents.

4. Hold a Grand Opening Ceremony

Offices that hold a grand opening ceremony at their new location make a splash. Along with serving food and drinks, offer coupons or discounts to entice the community members to explore available goods and services. Invite local organizations and key community members to the ceremony.

5. Become Familiar with Local Officials

An effective way to become acquainted with local government officials is to invite them to the grand opening ceremony. Local congressmen and congresswomen, city clerks, city council representatives, and the mayor have insights into their community and how the office can best serve these needs.

Maintaining relationships with local government officials is an asset when the office expands. The officials are in the position to provide resources and support the office’s growth. Furthermore, officials can connect the office to similar offices, which could lead to valuable community partnerships.

6. Connect with Other Offices

Developing community partnerships is just one advantage of reaching out to other offices in the area. But when offices form allies, they support each other’s growth. Socialize with the other offices to build camaraderie: go bowling, take a tour, or hold a wine-and-cheese dining event.

Along these same lines, growing offices must network in their new location. As a place for new employment and vitality, offices new to the community spur economic development. Establish a network that is beneficial to everyone involved. Ideally, this is done before the relocation.

7. Tap Into Economic Resources

The new community may offer resources that aid in economic development, which can be advantageous to growing offices. Reach out to the community to learn about possible state grants and manufacturers, for instance. These resources help offices establish themselves and gain new business relationships.

8. Volunteer

Employees at the office may elect to volunteer their time and skills. By investing in their new community, office staff meet passionate, likeminded people, which is a networking benefit. Plus, offices that contribute their time and energy show their commitment to their new community.

9. Attend Professional Events

Attending local events is another way to introduce the office to the community. For instance, tech offices might register for tech conferences where staff have opportunities to network with likeminded professionals. Visit online event directories to learn about upcoming events.

10. Offer a Class

Depending on the nature of the business, an office might hold a class related to their services or line of products. Offering learning opportunities is a great way to showcase skills and a commitment to the community. When done effectively, this strategy draws in new customers.

Succeeding in the new office location requires planning and a long-term investment in the community. Each office that relocates brings along with it potential for economic growth and unbridled enthusiasm. By getting to know the community, the office is rewarded almost instantly.

When your business has plans to move to a vibrant, new location, enlist the help of Chicago Office Movers, a reputable commercial moving service. With our comprehensive office moving services, we’ve helped countless businesses, large and small, relocate to greener pastures.

All your moving needs are fulfilled with our expert planning, packing, transporting, and unpacking services—designed to manage the relocation from start to finish. Additional conveniences we offer include short- and long-term storage facilities, paperwork storage, and tailored add-on services.

Our licensed and background-checked commercial movers are trained and equipped to move a wide range of office items, whether bulky, oversized, or heavy. In fact, we’ve successfully transported valuable antiques, fragile artwork, sensitive IT systems, delicate electronics, and large office furniture.

Climate-controlled spaces and air-ride suspensions are available on our trucks to further protect your office goods. Corporate customers receive tracking information to track the progress of their items, whether they are being transported on our trucks or stored in our secure storage facilities.

Request a free estimate for your upcoming local, long-distance, or international move and join the ranks of several prestigious companies that rely on Chicago Office Movers. We deliver exceptional customer service and are committed to serving area businesses with excellence. Call our Elk Grove Village, Illinois, office today.

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A noisy workplace filled with chatty coworkers, running equipment, and squeaky chairs can make focusing on tasks difficult. The solution is to soundproof the office space. A noise-free professional work environment improves employee productivity. Here’s how to introduce soundproofing to the office.

Is workplace noise a concern?

The typical office is staffed with numerous employees, the outcome of which is a noisy environment. When sound is an issue, distractions abound and clear communication is absent. As a result, office staff feel frustrated and less productive; plus, their mental or physical health can be affected.

Research finds that 30 percent of staff working in cubicles are dissatisfied with the level of noise in their immediate workspace. An open work area is no less conducive to sound privacy. Although an open floor plan encourages collaboration, excess sounds are a major workplace concern.

What are soundproofing strategies?

1. Play White Noise

Playing a steady stream of static noise drowns out the cacophony of sounds in the office. White noise machines can be distributed to staff; alternately, place one in the center of the office. These machines work by providing auditory stimulation, thereby preventing listeners from noticing other noises.

2. Adjust Cubicles

In offices that feature cubicles, adjustments can be made to block out excess sounds. Increase the distance between cubicles so that sounds don’t reach the staff. Or, increase cubicle wall heights by installing taller partitions made of polyester fiber or insulated glass.

3. Switch the Flooring

Hard flooring reflects the most sound, from rolling chairs to employees dropping items. Reduce the amount of sound from the floor by installing carpets with soundproofing underlay. Soft material dampens sound, especially in instances when foot traffic causes the most noise.

4. Install Soundproofing Insulation

Control sound by insulating the office walls with soundproofing insulation. This material deflects noise coming from outside the building as well as impact sounds, such as when a chair collides with the wall. Use thicker insulation to keep out louder noises—while also increasing the office’s energy efficiency.

5. Offer Sound Blankets

While adding soundproofing installation takes time, an immediate fix is to hang soundproof blankets made of thick cotton or polyester over the cubicle walls. This tactic is an easy way to create a noise buffer between bothersome sounds and an employee’s workspace.

6. Add Acoustic Panels or Tiles

Acoustic panels made of compressed mineral wool or foam decrease noise by absorbing, rather than reflecting, sound waves. Sounds in the office are converted to kinetic energy that dissipates, thereby reducing a significant amount of noise. Acoustic ceiling tiles are likewise effective, but pricey.

7. Bring in Plants

Thick with branches, junipers and hollies effectively block noise. Place plants close together to create a sound-absorbent “wall.” Hanging plants absorb sound reverberations. Plants with dense vegetation not only keep out extraneous sounds but improve the look of the office and enhance its air quality.

8. Build Private Meeting Rooms

Reduce noise in parts of the office to give employees privacy to conduct meetings. Frameless glass partition panels that extend from the floor to the ceiling create spaces that offer flexibility and privacy. A quiet room is ideal for employees who want a retreat to focus on work.

9. Add Furniture to Areas with the Most Sound

Furniture absorbs and reflects noise, especially when the upholstered sofas, ottomans, and chairs are made of plush, sound-absorbing fabrics. Microfiber, suede, chenille, and corduroy materials are effective sound barriers. Curtains and tapestry stop sound waves and offer similar sound-reducing benefits.

10. Change the Office Layout

A thoughtful office layout can cut down on noise. Position the noisy equipment, such as fax machines and copiers, at the far end of the office to limit the amount of distracting sounds that reach employees hard at work. Or place the machines in a different room altogether.

11. Offer Noise-Canceling Headphones

Reducing the level of noise in the office is also doable at the staff level. Offer noise-canceling headphones, which operate by neutralizing low-frequency sounds before they reach the employees’ ears. These gadgets are especially suitable for colleagues working in open-plan office areas.

12. Install Office Partitions

Similar to acoustic panels, office partitions absorb noise by converting sound energy into heat that disperses. Place the partitions strategically; being unattached to the walls, they can be moved around to wherever additional soundproofing is necessary. Plus, they add visual privacy for employees.

13. Implement an Office Noise Policy

Cut down on excess noise by enforcing an office noise policy. The document should account for meetings and conversations between coworkers. For instance, ask that the break room door remain shut to prevent staff members on break from disturbing working employees.

Noise is a common complaint in office spaces. Reduce noise in the work environment by utilizing any combination of the abovementioned tactics. If your current office is far from ideal, you may wish to relocate. Chicago Office Movers can help you move and settle into a more suitable office space.

We are a reputable commercial mover with years of relocating local companies to greener pastures. Our move specialists are available to handle all phases of the move, from planning to packing and unpacking. Moving crews safely handle electronics, IT systems, artwork, office furniture, cubicles, and more.

Even the most delicate of office goods remain protected in our trucks, which feature climate-controlled spaces, lift gates, and air-ride suspensions. We also offer secure short- and long-term storage options, insurance and service contracts, add-on services, and convenient paperwork storage.

Companies place full trust in the moving crews at Chicago Office Movers, who are background-checked, licensed, and experienced. Along with a track record of delivering exceptional customer service, we offer affordable corporate relocation packages that satisfy businesses working within a budget.

Enjoy minimal disruptions to your company’s workflow when you choose Chicago Office Movers for an upcoming office relocation. We’re available to move your business locally, long-distance, or internationally.

Call our Chicago, Illinois, location at 312-244-2246 (CHI-CAGO) or fill out a form for a free estimate.

Companies understand the value of maximizing space and improving efficiency in order to enhance employee productivity. Office planning, as this process is known, is especially important for companies that expect future growth. Here are seven ways to create the desired work environment.

What is office planning?

The way professionals work has evolved over the last few years, incorporating technology as well as flexible work options. Embracing these changes successfully requires office planning. As a result of upgrading the workplace, companies are better able to meet shifting employee needs.

As mentioned, office planning involves taking actions that maximize space efficiency. It also boosts employee satisfaction as well as creativity in the workplace. Surroundings should inspire and motivate office staff, while giving them places to collaborate with colleagues or work alone.

Office planning considers the desired work atmosphere. A company’s choice of furniture, the floor plan, and décor create a specific vibe and reflect its core values. Staff should also have access to technology and equipment to enable them to perform their tasks efficiently.

What are the benefits of office planning?

Downsizing the office may be practical for employers who implement flexible work arrangements. The role of the workplace is altered when fewer staff come into the office; collaborative spaces may be necessary for group projects that take place when employees meet face-to-face.

Energy-efficiency and space optimization are just two of the many advantages of office planning. Other benefits include improvement in the employee experience, a focus on collaboration and teamwork, attracting and retaining talent, and increased cost reductions. Workers’ physical and mental health consequently improve, too.

What are the steps in office planning?

1. Analyze the existing office layout

A company must know how its office is currently being utilized before starting to plan. Determine how many employees come into the office each day and the type of workspace they prefer. Analyze how staff use furniture; some may feel more productive sitting on the sofa instead of a desk.

Determine the workspace’s capacity as a part of the initial phases of planning. Know how many employees the office must accommodate. Then consider how teams may be served; options include hot desks, open floor plans, individual workstations, desk neighborhoods, or flexible workspaces.

2. Involve employees in the office planning

Providing office staff with the ideal work conditions enhances productivity and well-being, which are crucial for the overall performance of the company. Create open and honest communication channels to learn how employees feel about working in particular spaces and what is lacking.

3. Take into account workplace values and culture

Making a positive impact on the environment may be an important part of an organization’s workplace culture. If so, introduce sustainability practices into the office planning to reflect the company’s core values. An office that echoes workplace culture drives employee loyalty.

4. Create collaboration spaces and quiet zones

An office may prioritize collaboration between employees. Office planning allows for collaboration spaces. Also factor in quiet spaces for staff who work alone. Ideally, place the collaboration spaces and quiet zones far apart from each other so that noise from the former does not affect the latter.

5. Bring in plants to inspire productivity

Inspiring employee efficiency is easily achieved by introducing plants into the work environment. Greenery has profound impact on improving productivity. Harness the power of plants by bringing in a few potted plants and lining them on the windowsill or clustering them in a corner of the office.

6. Design a healthy work environment

Design a workspace that promotes employees’ mental and physical health. Protect physical health by following the Occupational Health and Safety guidelines. Consider investing in ergonomic furniture. Focus on the air quality in the office. Companies might even dedicate a room to sports activities.

Enhance mental health by making subtle changes, like introducing more natural light into the office space. Establish more spaces for social interactions that boost feelings of community. The workplace should not trigger stress and anxiety but foster well-being and creativity.

7. Factor in future growth

Companies are typically focused on development and expansion. If growth is a foreseeable part of the organization, it’s important that the office planning creates the right environment to meet demands. Incorporate emerging trends and the technology staff use to avoid ending up with an obsolete space.

Creating a work environment that fosters productivity can be achieved with office planning. Incorporate design elements, like natural light, open floor plans, collaboration spaces, plants, and multipurpose work areas. A thriving work area should help employees feel connected and boost their creativity.

Introduce the future trends of work to keep the office staff happy and productive. This may mean relocating to a new building altogether. When a company relocation is on the horizon, choose Chicago Office Movers to make it happen on time, within budget, and with the least amount of stress.

We are an experienced commercial mover that has helped several prestigious universities and major corporations move. Our dedication to exceptional customer service has earned us consistently high ratings. Moving crews are licensed, trained, and background-checked to give you a seamless relocation experience.

Companies on the move have little time to handle the packing and unpacking. Leave these tasks to the trained professionals at Chicago Office Movers. Your office possessions will be handled carefully and loaded onto our trucks featuring lift gates, air-ride suspensions, and climate-controlled spaces.

As a trusted office mover, our specialists offer numerous conveniences, including helping companies plan their relocation. We offer short- and long-term storage options, insurance and service contracts, and add-on services. Crews are experienced in moving a range of goods, like sensitive IT systems, fragile antiques, and bulky office furniture.

Whether your company is moving locally, long-distance, or internationally, Chicago Office Movers is available to help you reach greener pastures. Minimize downtime by letting us handle your relocation from beginning to end. Obtain a free quote by calling our Elk Grove Village, Illinois, office today.

Companies understand the value of maximizing space and improving efficiency in order to enhance employee productivity. Office planning, as this process is known, is especially important for companies that expect future growth. Here are seven ways to create the desired work environment.

What is office planning?

The way professionals work has evolved over the last few years, incorporating technology as well as flexible work options. Embracing these changes successfully requires office planning. As a result of upgrading the workplace, companies are better able to meet shifting employee needs.

As mentioned, office planning involves taking actions that maximize space efficiency. It also boosts employee satisfaction as well as creativity in the workplace. Surroundings should inspire and motivate office staff, while giving them places to collaborate with colleagues or work alone.

Office planning considers the desired work atmosphere. A company’s choice of furniture, the floor plan, and décor create a specific vibe and reflect its core values. Staff should also have access to technology and equipment to enable them to perform their tasks efficiently.

What are the benefits of office planning?

Downsizing the office may be practical for employers who implement flexible work arrangements. The role of the workplace is altered when fewer staff come into the office; collaborative spaces may be necessary for group projects that take place when employees meet face-to-face.

Energy-efficiency and space optimization are just two of the many advantages of office planning. Other benefits include improvement in the employee experience, a focus on collaboration and teamwork, attracting and retaining talent, and increased cost reductions. Workers’ physical and mental health consequently improve, too.

What are the steps in office planning?

1. Analyze the existing office layout

A company must know how its office is currently being utilized before starting to plan. Determine how many employees come into the office each day and the type of workspace they prefer. Analyze how staff use furniture; some may feel more productive sitting on the sofa instead of a desk.

Determine the workspace’s capacity as a part of the initial phases of planning. Know how many employees the office must accommodate. Then consider how teams may be served; options include hot desks, open floor plans, individual workstations, desk neighborhoods, or flexible workspaces.

2. Involve employees in the office planning

Providing office staff with the ideal work conditions enhances productivity and well-being, which are crucial for the overall performance of the company. Create open and honest communication channels to learn how employees feel about working in particular spaces and what is lacking.

3. Take into account workplace values and culture

Making a positive impact on the environment may be an important part of an organization’s workplace culture. If so, introduce sustainability practices into the office planning to reflect the company’s core values. An office that echoes workplace culture drives employee loyalty.

4. Create collaboration spaces and quiet zones

An office may prioritize collaboration between employees. Office planning allows for collaboration spaces. Also factor in quiet spaces for staff who work alone. Ideally, place the collaboration spaces and quiet zones far apart from each other so that noise from the former does not affect the latter.

5. Bring in plants to inspire productivity

Inspiring employee efficiency is easily achieved by introducing plants into the work environment. Greenery has profound impact on improving productivity. Harness the power of plants by bringing in a few potted plants and lining them on the windowsill or clustering them in a corner of the office.

6. Design a healthy work environment

Design a workspace that promotes employees’ mental and physical health. Protect physical health by following the Occupational Health and Safety guidelines. Consider investing in ergonomic furniture. Focus on the air quality in the office. Companies might even dedicate a room to sports activities.

Enhance mental health by making subtle changes, like introducing more natural light into the office space. Establish more spaces for social interactions that boost feelings of community. The workplace should not trigger stress and anxiety but foster well-being and creativity.

7. Factor in future growth

Companies are typically focused on development and expansion. If growth is a foreseeable part of the organization, it’s important that the office planning creates the right environment to meet demands. Incorporate emerging trends and the technology staff use to avoid ending up with an obsolete space.

Creating a work environment that fosters productivity can be achieved with office planning. Incorporate design elements, like natural light, open floor plans, collaboration spaces, plants, and multipurpose work areas. A thriving work area should help employees feel connected and boost their creativity.

Introduce the future trends of work to keep the office staff happy and productive. This may mean relocating to a new building altogether. When a company relocation is on the horizon, choose Chicago Office Movers to make it happen on time, within budget, and with the least amount of stress.

We are an experienced commercial mover that has helped several prestigious universities and major corporations move. Our dedication to exceptional customer service has earned us consistently high ratings. Moving crews are licensed, trained, and background-checked to give you a seamless relocation experience.

Companies on the move have little time to handle the packing and unpacking. Leave these tasks to the trained professionals at Chicago Office Movers. Your office possessions will be handled carefully and loaded onto our trucks featuring lift gates, air-ride suspensions, and climate-controlled spaces.

As a trusted office mover, our specialists offer numerous conveniences, including helping companies plan their relocation. We offer short- and long-term storage options, insurance and service contracts, and add-on services. Crews are experienced in moving a range of goods, like sensitive IT systems, fragile antiques, and bulky office furniture.

Whether your company is moving locally, long-distance, or internationally, Chicago Office Movers is available to help you reach greener pastures. Minimize downtime by letting us handle your relocation from beginning to end. Obtain a free quote by calling our Elk Grove Village, Illinois, office today.