How to Disassemble an Office Cubicle for Moving | Step-by-Step Guide

Office cubicles can last for years, which is why most businesses bring them along when they relocate instead of buying new. But moving a cubicle system isn't as simple as unplugging a desk and rolling it out the door. Panels, connector rails, and built-in cabinets all have to come apart in the right order, or you risk damaged parts and a reassembly headache at the new office. Here's what it actually takes: the tools, the order of operations, and a few brand-specific quirks that trip people up if you don't know to look for them.

Why Reuse Cubicles Instead of Buying New?

Reusing existing cubicles has clear advantages over replacing them:

• Cost savings: A new standard cubicle (6' x 6' or 8' x 8') runs $800 to $2,000 per unit; larger units can run $4,000 or more.
• Lower installation costs: New cubicle installation typically costs $240 to $1,600 per unit, depending on complexity and location.
• Eco-friendly: Reusing furniture reduces waste. The U.S. EPA notes that reuse conserves natural resources and cuts greenhouse gas emissions compared to manufacturing new products.
• Faster move-in: Employees can get back to work immediately instead of waiting on new furniture orders and installation crews.
• Less downtime: You skip the lead time associated with manufacturing and shipping new units.

For most businesses, reusing cubicles is the more affordable and sustainable choice, as long as they're disassembled correctly.

How Long Does Cubicle Disassembly Take?

For a standard two-panel workstation, two people working together can typically disassemble one cubicle in 30 to 45 minutes once tools are staged and cables are disconnected. Larger workstations with built-in cabinets, shelving, or non-standard connector hardware can take an hour or more per station. Budget extra time for the first few cubicles while your crew gets a feel for the system. The process speeds up considerably after that.
For an office with 20+ cubicles, most companies find it faster and safer to split the work between an in-house team and professional movers, or hand the whole job to a moving crew experienced with office furniture systems.

Tools You'll Need

• Flat-end screwdriver (and Phillips, depending on hardware)
• Adjustable wrench
• Rubber mallet
• Ladder (for upper panels)
• Safety gear: gloves and goggles
• Labeled plastic bags or a labeling gun for hardware
• Furniture dolly or cart for moving panels

Step-by-Step Cubicle Disassembly Process

The advantages of repurposing existing cubicles are clear. When a relocation is around the corner, it’s necessary to prepare the cubicles for the move. Companies can either delegate the disassembly task to professional commercial movers or handle it themselves. Here are the steps for a DIY disassembly.

1. Alert Staff

Give employees notice before disassembly begins. This gives them time to pack up personal items and files, and it prevents confusion or lost belongings once the crew starts working.

2. Take Photos Before You Start

Photograph each workstation from multiple angles before touching anything. These photos become your reference guide for reassembly, especially for panel order, connector placement, and cable routing.

3. Disconnect All Components

Shut off power and unplug all cords from computers, monitors, printers, and other electronics. Bundle and secure cables so they don't tangle or get damaged, and to eliminate tripping hazards during the teardown.

4. Use Color-Coded Labels

Label cables, cords, and hardware with colored stickers. Match colors with corresponding parts to speed up reassembly and avoid confusion. This simple step can save hours when setting up the new office.

5. Remove Built-In Cabinets, Desks, and Shelves First

Cubicle walls can't come down until everything mounted to them is removed. Work in pairs:

• One person unscrews desks, overhead cabinets, and shelving.
• A second person supports each piece so it doesn't drop when the last screw comes out.
• Place all screws and brackets in a labeled bag immediately. Loose hardware is the easiest thing to lose on a job site.

6. Remove the Panels

Start with the outermost panels and work inward:

• Remove screws, spring latches, and levers holding each panel in place.
• Lift heavy panels with two people to avoid injury or dropped panels.
• Stack removed panels in an organized, labeled area so they're easy to load and easy to reassemble in the same configuration.

7. Detach the Connector Rails

Connector rails are what tie adjoining panels together, and the hardware varies by manufacturer: spring latches, connector rods, or bolts are the most common. Use an adjustable wrench for bolted connections. If there's no visible bolt, a flathead screwdriver gently pried at the seam usually releases the panel; a light tap with a rubber mallet can free stuck connectors without damaging the panel finish. Keep a second person nearby any time you're working near a ladder or an elevated panel.

8. Break Down the Frame

Once panels are clear, the internal frame, meaning the vertical supports and base plates, usually comes apart with a screwdriver or wrench. Bag and label this hardware separately from the panel hardware, since the two rarely interchange between cubicle models.

Disassembly Tips by Cubicle Brand

Connector hardware differs enough between manufacturers that it's worth knowing what you're working with before you start:

• Steelcase (Answer, Kick, Montage): Panels typically use spring-loaded connector clips at the top and bottom of each panel edge. Press and lift rather than unscrewing. A flat pry tool works better than a screwdriver for releasing these clips without bending them.
• Herman Miller (Action Office, Canvas): Often uses hanging brackets and cam-lock connectors between panels. Look for a small access slot on the panel edge where a screwdriver rotates the cam to release it.
• Knoll (Reff, Dividends): Frequently bolted rather than clipped, so an adjustable wrench or hex key will get you further than a mallet.
• Unbranded or off-brand systems: These are the most likely to have non-standard hardware. Photograph connector points closely before removing anything, since replacement parts can be hard to source if something breaks.

If you're not sure what system you have, the manufacturer's logo is usually stamped on a connector bracket or the underside of a work surface, and most manufacturers publish teardown guides for their product lines.

Consider Professional Help: Chicago Office Movers

DIY disassembly works for a handful of cubicles with a spare afternoon and an extra set of hands. It gets riskier, and more expensive if something's damaged, once you're dealing with a full floor of workstations, non-standard hardware, or a tight moving timeline.

Chicago Office Movers handles cubicle disassembly and reassembly as part of full-service commercial moves. Our union crews are experienced with:

• Cubicle, cabinet, shelf, and general furniture assembly and disassembly across major brands
• Safely moving computer systems, electronics, and appliances
• Complex equipment and assembly-line teardown
• Tracking every bolt, cord, and label so reassembly at your new space matches the layout you had; see our tips on decorating cubicles at the new office once you're set up

Whether you have one cubicle or one hundred, our crews handle the teardown without losing hardware or damaging panels.

Call now 312-244-2246 or request your free quote online.

FAQs: Office Cubicle Disassembly

How long does it take to disassemble one cubicle?

Expect 30 to 45 minutes per standard workstation with two people, longer for units with built-in cabinets or non-standard hardware.

Can I disassemble cubicles myself, or do I need a professional?

A small number of standard cubicles can typically be handled DIY with basic tools and a partner. Larger offices, tight deadlines, or unfamiliar hardware are usually better handled by a professional moving crew to avoid damaged panels or lost hardware.

What should I do with cubicle parts I'm not reusing?

Sound panels and frames can often be resold, donated, or recycled through a furniture liquidator rather than sent to a landfill — ask your mover if they offer removal and donation coordination.

As the demand for flexible workspace options in Chicago continues to grow, businesses of all sizes are reconsidering how—and where—they work. One of the most common questions among professionals today is: What is the difference between office space and coworking space?

While both provide a base of operations, the structure, cost, and intended use of each model differ significantly. Whether you're a startup founder, a remote team leader, or a business owner exploring office relocation, understanding these differences can help you choose a workspace that aligns with your goals, budget, and team culture.

Understanding Traditional Office Space

Traditional office space refers to commercial real estate that is leased, and often customized, by a single business for private use. This model offers exclusivity, control, and long-term stability—making it a common choice for established companies with a fixed headcount.

Key Characteristics:

• Exclusive Use: The entire space is occupied by your organization.
• Custom Layouts: Tenants can modify interiors to reflect their brand and operational flow.
• Fixed Terms: Leases typically range from three to ten years.
• Scalable Infrastructure: Allows for private offices, conference rooms, reception areas, and IT setup tailored to your needs.
• Cost Commitment: Upfront expenses include furniture, wiring, décor, and monthly utilities.

Who It Serves Best:

• Corporate headquarters, law firms, and finance agencies
• Medium to large businesses planning for long-term occupancy
• Companies needing full privacy and dedicated meeting space

For businesses seeking private office space in Chicago, especially in high-demand areas like the Loop or West Loop, traditional office rentals offer a stable and professional environment with the potential for long-term ROI.

What Is a Coworking Space?

Coworking spaces are shared office environments designed for multiple individuals or businesses. These spaces are managed by third-party providers and offer flexible membership options—ranging from day passes to dedicated desks and private office pods.

Core Features:

• Flexible Access: Members can choose from daily, weekly, or monthly plans.
• Shared Resources: Common amenities include high-speed internet, printers, conference rooms, break areas, and event spaces.
• Community Focused: Ideal for networking, collaboration, and social events.
• Minimal Setup Time: Spaces are pre-furnished and ready to use immediately.
• Low Overhead: No long-term contracts or buildout costs.

Ideal For:

• Freelancers, consultants, and remote professionals
• Early-stage startups and project-based teams
• Businesses expanding into Chicago temporarily

If you're seeking coworking space for startups in Chicago, you'll benefit from the dynamic atmosphere and opportunities for collaboration that come standard in these shared environments.

Comparing Office Space and Coworking Space

1. Lease Duration: Traditional office spaces typically come with long-term lease agreements ranging from 3 to 10 years. This is ideal for established businesses looking for stability and a fixed location. In contrast, coworking spaces offer much greater flexibility, with options available by the day, week, or month—making them especially suitable for startups, freelancers, and remote teams.
2. Customization: A major advantage of traditional office space is the ability to fully customize the interior to reflect your brand, company culture, and operational needs. Coworking spaces, on the other hand, are mostly turnkey solutions with limited customization options. You move in and start working, but without much say in the layout or design.
3. Privacy Level: Traditional offices provide a completely private environment. Teams work in their own exclusive areas, which is beneficial for maintaining confidentiality and focus. Coworking spaces are inherently shared environments, where multiple individuals or businesses work in the same communal area. While private rooms can be rented within coworking facilities, they still operate within a shared ecosystem.
4. Cost Structure: Leasing a traditional office generally involves higher upfront costs—deposits, build-outs, utilities, and furnishings are often managed independently. In contrast, coworking spaces operate on a flat-rate membership model, which typically includes utilities, Wi-Fi, and other operational expenses. This makes coworking a cost-effective option for businesses looking to control expenses.
5. Amenities: With a traditional office, amenities must be sourced and managed by the tenant. This includes internet, kitchen supplies, cleaning services, and more. Coworking spaces, however, come equipped with modern amenities like high-speed Wi-Fi, coffee bars, printers, meeting rooms, and shared lounges, all managed by the operator and included in your membership.
6. Branding Opportunities: Traditional office spaces allow full control over branding—from signage and color schemes to office layout and décor. Coworking environments offer minimal branding opportunities since the space is shared and standardized across all tenants.
7. Best For: Traditional office setups are best suited for long-term, established companies with consistent team sizes and operational routines. Coworking spaces, by contrast, are ideal for agile teams, freelancers, startups, and businesses in the early growth phase who prioritize flexibility, networking, and affordability.

Chicago Market Trends: What Businesses Are Choosing in 2025

• Hybrid Work Models: With more businesses shifting to hybrid schedules, flexible workspaces in Chicago are in higher demand than ever before.
• Rise in Boutique Coworking Providers: Locally owned coworking operators are creating curated spaces that blend work and lifestyle—offering yoga rooms, podcast studios, and curated networking events.
• Increased Demand for Private Offices Within Coworking: Many coworking facilities now offer enclosed, lockable offices that provide the privacy of a traditional lease with the flexibility of a shared space model.

Which Office Space is Right For You?

The difference between office space and coworking space is not just in layout or lease terms—it’s a reflection of how your business operates and grows. Traditional office rentals provide permanence and control, while coworking offers flexibility and community. The right choice depends on your industry, growth phase, and team dynamics.

If you're launching a startup or exploring Chicago’s business ecosystem, coworking spaces offer a lower barrier to entry and built-in networking potential. If you're running an established business with defined processes, a private office space may better serve your brand consistency and security needs.

Planning an Office Move in Chicago?

If you're moving to a new workspace or opening a new location, consider working with Chicago Office Movers—a reliable team experienced in commercial relocations throughout Chicago.

We offer full-service office moving, including:

• Careful packing and unpacking of electronics, IT equipment, and fragile items
• Taking apart and putting back together office furniture and cubicles
• Safe transportation of files, monitors, printers, and networking hardware
• Working directly with building management to schedule your move smoothly

Whether you’re relocating to a private office in the Loop or setting up in a coworking space in River North, Chicago Office Movers will handle your move with care and make sure your business keeps running without unnecessary interruptions.

Get in touch with Chicago Office Movers today for a free quote on commercial moving and packing services in Chicago.

Office relocations require careful planning, especially when moving fragile office items. Whether you’re relocating glass-topped tables, sensitive electronics, or valuable artwork, proper packing is essential for minimizing the risk of damage during the move. Here’s a guide on how to pack delicate office equipment and furniture for a safe and efficient office relocation.

What are Fragile Office Items?

Anything described as fragile can be easily broken or damaged. Offices contain an abundance of fragile goods and equipment. The conference room may contain glass-topped tables, and the management offices may be furnished with glass-topped desks—all of which are extremely fragile.

Today’s offices operate on complex electronic systems. When relocating, it’s necessary to pack up sensitive tech equipment, such as computers, monitors, and printers. Fragile items like these can be damaged by the impact if dropped during the moving process.

Offices with sophisticated designs may need to move marble or stone worktops. These fragile goods should be handled with special care to prevent damage. Similarly, framed artwork and antiques that decorate offices require careful packing to remain in pristine condition.

Packing Fragile Office Items: Step-by-Step Guide

Preparing for a relocation means it’s necessary to pack up the whole office. While employees can pack their own belongings and contribute to packing the rest of the office, it requires time during working hours. Conversely, let professional movers handle the packing to save time.

1. Packing Glass Tables

When opting for DIY packing, disassemble glass tabletops. Remove the legs and dismantle the fragile glass frames. Pack these components separately. When unscrewing the table legs, drop the screws into a sealable plastic bag and tape it to the table so it does not become lost during the move.

Wrap the glass top with packing paper. Secure the paper with tape but be sure to prevent the adhesive from coming into contact with the glass. Next, cover the tabletop with bubble wrap, with the bubbles facing inward. Place the wrapped glass into a specialty telescopic box for maximum protection.

2. Packing Tech Equipment

Sensitive electronics should be packed with care to streamline the reinstallation process at the new office. Before packing, back up all important files to an external hard drive or cloud-based storage to prevent data loss. Also take photos of the setup, which can be invaluable during reassembly.

Disassemble and label cables and cords. Box the devices in the original packaging, when possible, which is designed to provide optimal protection. Wrap the tech in bubble wrap and place them in boxes with cushioning. Pack keyboards and mice in smaller boxes or bags to maintain organization.

Utilize anti-static bubble wrap for packing the electronics. If the original boxes are unavailable, select sturdy, corrugated boxes to pack the equipment. Choose boxes that are slightly larger than the devices to allow room for protective padding, such as packing peanuts.

3. Packing Office Artwork and Antiques

Office artwork and antiques are vulnerable to the bumps and jostles of the moving process. Appraise the valuables prior to packing them, in case they are damaged during the relocation. Avoid wrapping wooden antiques in bubble wrap, since multiple layers can damage the porous wood surface.

Secure fragile parts, such as drawers or doors, but avoid using tape to do so. Cover the antiques with moving blankets, which can keep these parts securely closed. Next, add padding to the outside of the moving blankets. Remove any small pieces and store them carefully.

4.Marble-top Tables

Marble is a heavy material but can be easily damaged during a move. Protect these fragile goods by wrapping them in moving blankets. Ensure the blankets cover the pieces from the top and wrap around the bottom. A wardrobe box can be effectively used to further protect the marble.

Upon purchasing a special carton or crate to house the marble components during the relocation, pack no more than one marble piece inside. Keep the carton or crate upright and never lay it flat while storing or moving it. Clearly mark the carton as fragile.

Tips for Packing Fragile Office Items

When packing fragile office items, bear in mind a few general strategies:

• Use Strong, New Boxes: Always choose new, sturdy boxes designed for office moves. Avoid old, flimsy boxes that can collapse under pressure.
• Separate Items: Avoid packing fragile items together to reduce the risk of breakage. Use bubble wrap and packing paper to cushion each item.
• Label Boxes: Clearly mark all boxes containing fragile items to alert movers. You can also color code the boxes for a better organization.

3 Materials You Can Use To Keep The Office Fragile Items Safe

When preparing for an office relocation, using the right packing materials can make all the difference in keeping your fragile items intact. Whether you're moving high-end tech, delicate décor, or glass furnishings, these three materials are the go-to choices for protecting your office essentials during transport.

Bubble Wrap:

Bubble wrap is a must-have when it comes to safeguarding breakable office items. Its air-filled pockets provide a cushioned barrier that helps absorb shocks and vibrations during loading, transport, and unloading. This makes it especially effective for wrapping fragile objects like monitors, computer towers, glass table tops, and framed artwork.

How to Use It:

• For best results, wrap the item completely with the bubble wrap, ensuring the bubbles face inward to protect the surface.
• Secure the wrap with tape, but avoid taping directly onto the item itself.
• When packing multiple items, stack them carefully and add extra layers of bubble wrap between each item to prevent shifting during the move.

Packing Paper:

Unlike newspaper, which can leave ink stains, packing paper is clean, pliable, and safe for delicate surfaces. It’s ideal for wrapping smaller items, filling in gaps inside boxes, or layering between stacked pieces to prevent scratches. Glassware, ceramics, and decorative office pieces benefit from being individually wrapped in packing paper to avoid direct contact with other items.

How to Use It:

• Roll individual items, such as glassware and small office décor, in several layers of packing paper to ensure they are fully cushioned.
• Use packing paper to fill any empty spaces in boxes, ensuring items don't shift during transport.
• For larger, more fragile items, use the paper as a cushion around the item and layer it with bubble wrap for added protection.

Sturdy Corrugated Boxes:

Using high-quality, corrugated cardboard boxes is essential when transporting fragile office goods. These boxes provide structural strength and help distribute weight evenly, reducing the risk of contents being crushed. Double-walled boxes offer even greater protection for heavier or more delicate items.

How to Use It:

• Choose boxes that are slightly larger than the items you're packing to allow for protective padding, such as bubble wrap or packing paper, around the contents.
• For heavier items, like monitors or printers, use double-walled boxes for extra strength. For fragile items like glass or ceramics, use specialized boxes designed for these goods.
• Label the boxes clearly as "Fragile" to ensure they are handled with care during the move.
• To prevent crushing, pack the heaviest items at the bottom of the box and lighter, more fragile items on top.

Professional Office Movers that can Safely Handle Fragile Items

Safely packing fragile office goods for a move can be accomplished with the right skills and packing supplies. When your team is busy preparing for the relocation, save valuable time by delegating the packing and unpacking to the experienced commercial movers at Chicago Office Movers.

Our moving crews are equipped with sturdy boxes and packing supplies as well as expertise to safely pack your entire office. Whether you are moving precious antiques, sensitive IT servers, or other specialty items, we pack your possessions carefully to prevent the risk of damage during the corporate relocation.

As a part of our expert packing services, we label boxes to ensure proper placement at the new office. You receive a full inventory of all goods packed. The items are packed in boxes and crates guaranteed to protect the contents. Plus, our crews unpack your items at the destination.

Our corporate moving services include additional conveniences, such as short- and long-term storage in our secure facilities. We offer insurance and service contracts. Moving crews are licensed, trained, and background-checked to give customers maximum confidence that their goods are in secure hands.

Whether you plan to move your company locally, long-distance or internationally, choose Chicago Office Movers for safe packing and seamless relocation. Call our Elk Grove Village, Illinois, office today for a free estimate and assign your corporate relocation to Chicagoland’s most trusted office mover.

Frequently Asked Questions