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Kari-Ann

Director of Marketing & Development Office: (847) 621-5176 Cell: (312) 497-3203 At Chicago Office Movers, Kari-Ann is our Director of Marketing & Development. As the master of visibility, she is responsible for all things Branding and Marketing related. Kari-Ann comes to us with experiences in Marketing for a multi-brand and multi-location company, the service industry, non profit marketing event planning and fundraising, and retail management. She is the Chair of the Board for the Schaumburg Business Association 2021 & 2022, a member of the Elk Grove Village Chamber Board of Directors, and past chair and top fundraiser for the Northwest Suburban Walk To End Alzheimer’s. Kari-Ann received her Bachelor of Business Administration in Marketing from Western Michigan University. She is Master Certified in Constant Contact Email Marketing and has held numerous social media training classes.
10 Hidden office moving costs you need to know and how to avoid

10 Hidden Costs of Moving Your Business and How to Avoid Them

10 Hidden Costs of Moving Your Business and How to Avoid Them

10 Hidden office moving costs you need to know and how to avoid

Running a business means juggling dozens of costs every day. Rent, salaries, marketing—these are the obvious ones. But what about the expenses that quietly slip under your radar? The ones that slowly chip away at profits without anyone noticing? For small businesses and startups, these hidden costs can make a real difference. Things like employee turnover, outdated equipment, rising utility bills, or compliance oversights can quietly drain resources and hurt your bottom line more than you think.

In this guide, we will uncover the hidden costs that most businesses overlook, and provide practical strategies to manage them.

1. Employee Downtime

Every hour your staff isn’t working during a move can result in lost revenue. According to the U.S. Bureau of Labor Statistics, the average office worker generates roughly $40–$50 per hour in economic output. Multiply that by a team of 20 or 50 employees, and even a single day of unplanned downtime can cost thousands of dollars.

How you can avoid this? Plan your move in phases to minimize disruption. Set up temporary workstations or allow flexible remote work where possible. Coordinate with your IT and operations teams so critical systems are ready before employees return to full capacity. Even small adjustments, like staggering departments’ move-in schedules, can protect productivity and maintain revenue flow.

2. IT and Technology Setup

Moving servers, computers, and telecommunications systems isn’t just physical labor. Mismanaged IT relocations can lead to data loss, equipment damage, and delays. Research shows that technology downtime can cost businesses 2–5% of annual revenue during a transition.

How to Manage IT Transition?

Involve your IT team early in the planning. Conduct a full inventory of all hardware and software, back up all data, and pre-configure systems in the new office when possible. Consider temporary cloud solutions or virtual desktop setups to keep employees connected. A carefully orchestrated IT plan prevents frustration and ensures work can continue seamlessly.

3. Temporary Storage

Sometimes the new office isn’t ready for all equipment or furniture. Temporary storage might seem minor, but over a few weeks, fees can add up. IBISWorld reports that short-term storage can easily account for 5–10% of a moving budget.

Prioritize moving only essential items first and ensure storage is used efficiently. Label and track items carefully, so nothing gets misplaced. Coordinating your move-in with the completion of office renovations or installations helps reduce storage time and avoids unnecessary costs.

4. Office Decommissioning and Cleaning

Leaving your old office space in poor condition can result in security deposit disputes or extra charges. Cleaning, minor repairs, and professional services may all be required to meet landlord expectations.

Inspect your current office thoroughly before moving day. Document the condition with photos, schedule necessary repairs, and plan cleaning services in advance. This proactive approach protects deposits, avoids disputes, and ensures a smooth handover.

5. Permits, Access Fees, and Logistics

Moving into urban buildings often involves elevator reservations, loading dock scheduling, parking permits, and other logistical hurdles. Without proper planning, these small fees can add hundreds or even thousands of dollars to your budget.

Communicate early with building management to confirm all regulations and associated costs. Reserve elevators, loading areas, or parking spots ahead of time. A detailed logistics plan ensures the moving crew can operate efficiently without encountering costly last-minute restrictions.

6. Employee Relocation and Travel Costs

If staff must temporarily relocate or travel for the move, expenses for relocation allowances, temporary housing, and travel can be significant. Even a single week of hotel stays for a small team can exceed $5,000.

Be transparent with employees about relocation policies. Provide guidance and support, such as temporary accommodations or flexible work arrangements. For some teams, hybrid schedules or remote work during the transition can reduce both costs and employee stress.

You can also follow our guide on how to prepare your employees for an office relocation to make the transition smoother.

7. Utility Activation and Office Setup

New office locations often require deposits or setup fees for electricity, internet, phone lines, and HVAC systems. Overlooking these steps can result in delays or unplanned charges, which can disrupt your business operations.

Schedule all service activations well ahead of the move. Confirm account details, arrange installation times, and test systems before employees return. Ensuring these basics are in place avoids frustration and prevents downtime.

8. Insurance Adjustments

Your current insurance may not cover losses during a corporate move, especially for high-value equipment or temporary storage.

Consult your provider before moving. Confirm which risks are covered, and consider supplemental policies if needed. A proactive review ensures your assets are protected throughout the transition and reduces financial exposure.

9. Furniture and Equipment Replacement

Not all furniture or technology fits the new office layout. Adjustments, renovations, or outright replacements can create unplanned costs. IBISWorld estimates that 3–7% of moving budgets can go to unexpected equipment or furniture replacements.

Take accurate measurements of your new space and audit current furniture and technology. Identify which items can be reused, refurbished, or rearranged. By planning the office layout ahead of time, you can avoid last-minute purchases and keep your move on budget.

10. Updating Branding and Communication

Changing addresses affects everything from your website and email signatures to signage, stationery, and legal registrations. Neglecting these updates can disrupt communication and affect your brand image.

Create a comprehensive checklist of all materials and channels that need updating. Assign responsibility to specific team members and start early to ensure your brand and contact information are accurate from day one.

It’s also essential to properly handle sensitive documents during a move to maintain confidentiality and ensure smooth operations

Simplify Your Office Move and Decommissioning with Experts You Can Trust

A corporate move comes with many hidden costs, but with careful planning, these can be minimized or avoided. Hiring experienced movers who understand corporate relocation can save time, money, and headaches.

Chicago Office Movers specializes in moving businesses of all sizes and industries. Our team handles everything from planning to packing to setup, ensuring your relocation is smooth and stress-free. Whether you run a small office or a large corporate facility, we make sure your move is efficient and your business stays on track.

We also handle office decommissioning, including cleaning, minor repairs, and organizing the handover of your old space, so you don’t have to worry about a thing.

No matter the size of your business or the complexity of your move, we make sure your operations stay on track and your team can focus on what matters most. Call Chicago Office Movers today at 312-244-2246 and let us take care of your office move and decommissioning from start to finish.

Frequently Asked Questions

 

Yes. Accounting software like QuickBooks or Xero can help track expenses, while project management tools such as Asana or Trello can manage timelines and tasks. Energy monitoring systems or IT tracking tools can also identify areas where hidden costs may occur.

Not always. Standard business insurance may not cover losses during transit or temporary storage. Check with your provider and consider supplemental coverage for sensitive equipment, inventory, or critical documents.

Sometimes renting coworking spaces or temporary offices is cheaper than delaying operations. Consider this option if your new office isn’t fully ready for move-in.

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How to Move your business to another state

Step-by-Step Guide to Move Your Business to a Different State

How to Move your business to another state

Relocating a business across state lines is a complex undertaking that demands months of careful planning, extensive paperwork, and proper registration in the new state. For companies unsure of where to start, this step-by-step guide provides a clear path to a smooth and successful move.

This article also serves as a business relocation checklist to help companies stay organized during the process of an interstate business move.

Step 1: Know the Reason Behind the Move

Businesses relocate for a wide variety of reasons. Some companies seek to be closer to a highly skilled talent pool while others choose to move out of expensive cities and into more affordable suburbs. New markets appeal to growing companies and provide access to target customers. Tax incentives impact profit margins and tax rates are determined by location, which is why many Illinois companies move operations to states such as Indiana, Texas, or Florida. Commute times may influence employees’ decisions to stay with the company or seek another that’s in proximity. Businesses frequently move out of areas that have become unsafe or unhealthy.

Step 2: Find a Suitable Location

The success of the business relies in part on its location. The ideal location should be accessible to target customers, resources, and a qualified workforce, all of which impact operational costs and efficiency as well as revenue. A prestigious location markedly influences brand perception. Choose a commercial property that offers a lease with terms that work to support the needs of the business. For example, a business owner may negotiate a short lease for increased flexibility rather than a multi-year lease that provides stability. It is always worthwhile to review state-specific regulations and consult resources such as the SBA’s relocation guidelines when choosing a new home for the company.

Step 3: Create a Budget

Relocating a business to a new state is expensive. Create a budget that outlines the costs associated with the move, such as hiring a commercial moving company. The farther the distance, the higher the price of the move will be, since moving companies may charge by mileage for interstate moves. The average cost of cross-country commercial moves ranges from $10,000 to over $30,000, with size and complexity having a major impact. Businesses often budget five to ten percent of their annual operating costs for a relocation. Charges may also be added for services such as elevator access and long carries, and IT and data cabling can significantly increase the overall expense.

Step 4: Relocate the Business Entity

Incorporated businesses must change their state of formation. The options available to them are dissolving the current LLC in its original state of incorporation and forming a new LLC in the new state, merging the old LLC with an LLC formed in the new state, or filing a foreign qualification. Dissolving the existing business requires closing it in its state of incorporation. If the business neglects to formally close, the state of incorporation deems it still active; as a result, the company owner must continue to pay taxes, state fees, and file annual reports. A merger is a second option, whereby the business owner forms an LLC in the new state and then merges the old LLC into the new company. After the merger, the old LLC no longer exists. It’s important to follow the guidelines, such as filing articles of merger through the new state’s Secretary of State office. When a company plans to relocate but intends to continue doing business in the old state, filing a foreign qualification may be the best choice. This option allows the company owner to retain the old LLC and register it as a foreign LLC in the new state. Approval for these filings usually takes between two and four weeks.

Step 5: Move a Sole Proprietorship

Moving a sole proprietorship, on the other hand, requires a few different steps. Cancel the local business licenses and permits and apply for ones at the new location. Pay any outstanding fees and employment taxes. Close the bank account associated with the old business, if it isn’t worldwide.

If the sole proprietorship has a DBA (doing business as), withdraw the name from the Secretary of State’s office. At the new location, apply for a DBA. Inform the IRS of the relocation so that the updated business address is on file with the Federal Tax ID Number.

Step 6: Provided Updates

Once the new location is secured, it’s time to provide updates to all relevant parties. Notify the employees of the new business office location as well as the timeline for the move. Keep customers updated via social media, notices on the front door or company newsletters.

Update Google Maps and Google My Business as well as marketing materials, such as business cards, brochures, and the corporate website. If necessary, order an interior or exterior business sign to display on the new building or inside the lobby.

Step 7: Schedule the Move

Research several potential commercial movers before settling on the right one. The moving company should have good online ratings, a license, and insurance. Consider a commercial mover with experience in the relevant industry, as they understand their customers’ unique relocation needs. A mover’s availability is usually limited from spring to fall, so try to schedule the move during off-peak seasons, such as the winter months, for better rates and flexibility. The beginning of the week and middle of the month are generally less busy for commercial movers. Many Illinois companies that relocate operations out of state schedule their moves months in advance to ensure the best availability.

Commercial Moving Services from Chicago Office Movers

When your company is relocating to greener pastures, you’ll need a reputable commercial mover to ensure you reach the destination in a timely and efficient manner. Many Illinois businesses relocating to states like Indiana, Texas, and Florida have relied on Chicago Office Movers because of our proven track record with interstate business moves. We offer comprehensive commercial moving services that will take your company from point A to point B as seamlessly as possible. Included in our services is professional help with planning the corporate move, packing and unpacking, as well as short- and long-term storage in our secure facilities.

Our moving crews are available no matter where your new location will be. We provide local, long-distance, and international relocation services. All moving crews are licensed, trained, and background-checked so you can be confident in the secure and confidential handling of business goods. Work with Chicago Office Movers, like countless major area businesses have. Given our industry experience moving everything from fragile IT systems to bulky machinery, we can tackle any move with expertise. Call our Chicago or Elk Grove Village, Illinois, office today at 312-244-2246 to obtain a free estimate.

Frequently Asked Questions

 

Yes. Accounting software like QuickBooks or Xero can help track expenses, while project management tools such as Asana or Trello can manage timelines and tasks. Energy monitoring systems or IT tracking tools can also identify areas where hidden costs may occur.

Not always. Standard business insurance may not cover losses during transit or temporary storage. Check with your provider and consider supplemental coverage for sensitive equipment, inventory, or critical documents.

Sometimes renting coworking spaces or temporary offices is cheaper than delaying operations. Consider this option if your new office isn’t fully ready for move-in.

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key checklist to consider when choosing an office space and location

11 Key Factors to Consider When Choosing an Office Space

key checklist to consider when choosing an office space and location

As your lease nears its end, it’s time to start searching for a new office space. The ideal location should align with the evolving needs of your employees—especially as workplace expectations have shifted significantly since the pandemic. Whether you're wondering “what to look for in a new office space” or “how to choose the best office location for a hybrid team,” here are 11 essential factors to guide your decision.

Location

When deciding where your next office should be, think about convenience for your team. While an office on the outskirts may be cheaper, a central business district (CBD) location is usually more appealing to employees who value a short commute. A good location can also improve your brand visibility and help attract high-quality talent. Some businesses seek proximity to industry clusters, while others prefer standing out in a unique location. Choose what aligns with your operational strategy. Once you’ve found the right space, it’s equally important to introduce the new location to your customers and local audience. Here’s how to introduce your office to the community after relocating to make a strong first impression and maintain business continuity.

Amenities

A prime location is not only accessible to employees but also vendors and clients. Plus, an office near coffee shops, a gym, and stores allow staff to grab a bite, exercise, and shop right after work, factors that increase their happiness and productivity. Onsite amenities are equally valued. These may include fitness centers and wellness rooms, valet services, and even laundry facilities. Security personnel who work around the clock can also improve the level of safety the employees and visitors feel when on the premises.

Office Size

When determining how much office space you need, consider both your current headcount and future growth. Will you be hiring soon? Will more employees be working remotely in the future? Choose a space that accommodates flexible work models and potential expansion.

Layout

The best office layout depends on your team's workflow. Collaborative teams may prefer an open-plan layout, while sales teams and client-facing departments may need private spaces. Flexible configurations are a smart choice for evolving work styles.

Parking

Limited parking can lead to frustration. Offices with onsite parking, a nearby parking garage, or ample street parking simplify commuting for staff and visiting clients. Ask about employee parking permits and guest passes before signing a lease.

Public Transportation

Especially for companies situated in cities, the proximity of public transportation should be a prime consideration. Check train and bus routes and schedules to ensure employees have access. Don’t forget clients, who should be able to travel from the airport to the office with the least hassle.

Meeting Rooms

If you're wondering “how many meeting rooms does my office need?”, consider your meeting frequency and team size. Dedicated rooms for client presentations, team huddles, and virtual meetings support better communication and productivity.

Lease Length

Today’s workplace trends favor flexibility. Instead of locking into a 5- to 10-year lease, many companies choose short-term or renewable leases that adapt to changing business needs—especially as remote and hybrid work continues to evolve.

Neighborhood

Safety is a concern for many people, employees included. When staff feel safe, they are likely to perform better. Choose an office space in a neighborhood with a low crime rate. The building and its location should feel safe to not only valued team members but also to clients. Ideally, the neighborhood in which a prospective office is located should be walkable. Staff feel greater ease when they can walk to the nearby bank or coffee shop. The right neighborhood is one that fulfills the needs of team members outside of working hours.

Future Needs

A desirable office space is one that serves the technological needs of its staff both now and in the future. It should accommodate advanced equipment, like smart video conferencing hardware or interactive digital whiteboards, to prevent frozen videos, dropped calls, and interruptions. A building that remains in top condition facilitates workflow. Companies that enjoy a positive working relationship with their building supervisor or landlord can be assured that their existing and future needs, such as building maintenance, are handled in a timely manner.

Atmosphere

The building’s architecture, interior design, and ambiance help shape visitors’ and employees’ impressions. A modern, well-maintained office in a professional building contributes to your company’s brand credibility and corporate culture.

Office Relocation Services from Chicago Office Movers

If you're still wondering “how do I move to a new office without disrupting business?”, our team at Chicago Office Movers is here to help. We specialize in end-to-end corporate relocation planning and logistics. Whether your business is relocating within Illinois, across state lines, or internationally, we manage every detail of the transition to reduce stress and downtime.

chicago office moves team in action

Our services include:

  • Short- and long-term commercial storage
  • Secure document and record storage
  • Full-service packing, unpacking, and furniture assembly
  • Insurance coverage and relocation consulting
  • Union-certified and licensed moving professionals

We’ve handled everything from confidential IT systems to delicate lab equipment and high-value artwork. Your business assets are in expert hands.

Let us coordinate your move while your team stays focused on operations. Our relocation experts ensure a smooth, budget-conscious, and timely transition to your new space.

Call our Elk Grove Village, Illinois office today at 312-244-2246 to schedule your consultation.


Frequently Asked Questions

How do I estimate how much office space my business really needs?
A good rule of thumb is to allocate between 125 to 250 square feet per employee, depending on your layout (open-plan vs. private offices). Plan for future growth and shared workstations if your team is partially remote. Include space for meetings, break areas, and storage.
What kind of lease should I look for—short-term or long-term?
It depends on your business’s stability. Startups may benefit from short-term leases (1–3 years) for flexibility. Established businesses might prefer long-term leases with better rates. Evaluate lease terms based on your goals and consult a commercial real estate expert.
How can I move my office without disrupting business operations?
Start early with a clear relocation plan. Assign roles internally, communicate with staff, and work with experienced movers like Chicago Office Movers. We handle everything from packing to furniture setup to ensure minimal disruption.

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How to disassemble an office cubicle

How to Disassemble an Office Cubicle for Moving | Step-by-Step Guide

How to disassemble an office cubicle

Office cubicles can be used for years, which is why many businesses opt to move them when relocating to a new workspace. If you're planning to bring your current cubicles along, proper disassembly is key to ensuring a smooth transition. Here's a guide to help you dismantle your office cubicles and prepare them for the move to your new corporate space.

What Are the Benefits of Reusing Cubicles?

While new cubicles offer appeal, reusing existing cubicles offers clear advantages.

  • Cost savings: A new, standard cubicle with 6’ x 6’ or 8’ x 8’ dimensions has a price tag of $800 to $2,000 per unit. Larger units can cost $4,000 or more.
  • Lower installation costs: In 2025, installation ranges from $240 to $1,600 per cubicle, depending on complexity and location.
  • Eco-friendly choice: Reusing cubicles reduces waste. According to the U.S. EPA, reuse conserves natural resources and reduces greenhouse gas emissions.
  • Immediate access: Employees can resume work right away instead of waiting for new installations.
  • Less downtime: Companies avoid delays associated with manufacturing and shipping new units.

Reusing cubicles makes financial and environmental sense, especially for businesses on a budget or those focused on sustainability.

How to Disassemble Office Cubicles

The advantages of repurposing existing cubicles are clear. When a relocation is around the corner, it’s necessary to prepare the cubicles for the move. Companies can either delegate the disassembly task to professional commercial movers or handle it themselves. Here are the steps for a DIY disassembly.

1. Alert Staff

The first step in the disassembly process is to prepare the office staff for the move and the need to disassemble their workstations. Providing advance notice allows employees to securely pack up and organize their possessions and helps prevent chaos or confusion.

2. Gather Tools

Before starting, collect the tools needed:

  • Flat-end screwdriver
  • Adjustable wrench
  • Rubber hammer
  • Ladder (for high panels)
  • Safety gear: gloves, goggles

3. Take Photos Before Disassembling

Prior to beginning the dismantling process, take ample photos of the cubicle setup. Photos serve as visual cues that help guide the reassembly process at the new office. The images serve as detailed reference points for upper panel placement, connectors, as well as other important components.

4. Disconnect All Components

Shut off the power and disconnect all cables. Unplug cords from computers, printers, and other electronics to eliminate tripping hazards. Wrap and secure cables to prevent tangling or damage. This also helps avoid electrical mishaps during disassembly.

5. Use Color-Coded Labels

Label cables, cords, and hardware with colored stickers. Match colors with corresponding parts to speed up reassembly and avoid confusion. This simple step can save hours when setting up the new office.

6. Dismantle Built-In Features

Cabinets, desks, and shelves should be removed before accessing cubicle walls. Always use two individuals for this step:

  • Unscrew the desks and overhead cabinets using the screwdriver.
  • Have a second person support each component to prevent sudden drops.
  • Place screws in a labeled plastic bag and seal it securely.

7. Remove Cubicle Walls

Start with the outermost panels, then work inward:

  • Remove screws, springs, latches, and levers.
  • Use two people to lift the heavy panels and avoid injury.
  • Set aside components in a neat, organized manner.

8. Work with Connector Rails

Connector rails vary depending on cubicle design. You may encounter:

  • Spring latches
  • Rods
  • Screws or bolts

Use an adjustable wrench to remove bolts from panels attached to connector rails. If bolts aren’t present, use a flathead screwdriver to gently pry the panels loose. A rubber hammer can help—just tap lightly to release stuck panels. Always work with a partner when handling panels near ladders or elevated sections.

Consider Professional Help: Chicago Office Movers

When you’re planning a corporate relocation and intend to transport your office cubicles to the new location, it helps to have a reliable commercial mover by your side.

Chicago Office Movers is your trusted moving partner who ensures your office move is as seamless as possible. We provide efficient furniture moving services that include disassembling cubicles and reassembling them at the new office.

Our skilled crews are experts in:

  • Cubicle, cabinet, shelf, table, or any other furniture assembly and disassembly
  • Moving computer systems, electronics, and appliances
  • Handling complex equipment and assembly lines
  • Keeping track of every bolt, cord, and label during the move

Whether your office has one or one hundred cubicles, our trained union movers ensure the job is completed professionally, efficiently, and safely.

Disassembling office cubicles requires planning, the right tools, and some teamwork. While a do-it-yourself approach is possible, many companies save time and avoid risk by working with a professional office mover.

For reliable, affordable corporate relocations—local, interstate, or overseas—Chicago Office Movers is ready to help. Contact our office today for a free estimate and expert support.

Call now 312-244-2246 or request your free quote online.

 

 

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difference between office space and coworking space

What Is the Difference Between Office Space and Coworking Space?

 

difference between office space and coworking space

As the demand for flexible workspace options in Chicago continues to grow, businesses of all sizes are reconsidering how—and where—they work. One of the most common questions among professionals today is: What is the difference between office space and coworking space?

While both provide a base of operations, the structure, cost, and intended use of each model differ significantly. Whether you're a startup founder, a remote team leader, or a business owner exploring office relocation, understanding these differences can help you choose a workspace that aligns with your goals, budget, and team culture.

Understanding Traditional Office Space

Traditional office space refers to commercial real estate that is leased, and often customized, by a single business for private use. This model offers exclusivity, control, and long-term stability—making it a common choice for established companies with a fixed headcount.

Key Characteristics:

  • Exclusive Use: The entire space is occupied by your organization.
  • Custom Layouts: Tenants can modify interiors to reflect their brand and operational flow.
  • Fixed Terms: Leases typically range from three to ten years.
  • Scalable Infrastructure: Allows for private offices, conference rooms, reception areas, and IT setup tailored to your needs.
  • Cost Commitment: Upfront expenses include furniture, wiring, décor, and monthly utilities.

Who It Serves Best:

  • Corporate headquarters, law firms, and finance agencies
  • Medium to large businesses planning for long-term occupancy
  • Companies needing full privacy and dedicated meeting space

For businesses seeking private office space in Chicago, especially in high-demand areas like the Loop or West Loop, traditional office rentals offer a stable and professional environment with the potential for long-term ROI.

What Is a Coworking Space?

Coworking spaces are shared office environments designed for multiple individuals or businesses. These spaces are managed by third-party providers and offer flexible membership options—ranging from day passes to dedicated desks and private office pods.

Core Features:

  • Flexible Access: Members can choose from daily, weekly, or monthly plans.
  • Shared Resources: Common amenities include high-speed internet, printers, conference rooms, break areas, and event spaces.
  • Community Focused: Ideal for networking, collaboration, and social events.
  • Minimal Setup Time: Spaces are pre-furnished and ready to use immediately.
  • Low Overhead: No long-term contracts or buildout costs.

Ideal For:

  • Freelancers, consultants, and remote professionals
  • Early-stage startups and project-based teams
  • Businesses expanding into Chicago temporarily

If you're seeking coworking space for startups in Chicago, you'll benefit from the dynamic atmosphere and opportunities for collaboration that come standard in these shared environments.

Comparing Office Space and Coworking Space

  1. Lease Duration: Traditional office spaces typically come with long-term lease agreements ranging from 3 to 10 years. This is ideal for established businesses looking for stability and a fixed location. In contrast, coworking spaces offer much greater flexibility, with options available by the day, week, or month—making them especially suitable for startups, freelancers, and remote teams.
  2. Customization: A major advantage of traditional office space is the ability to fully customize the interior to reflect your brand, company culture, and operational needs. Coworking spaces, on the other hand, are mostly turnkey solutions with limited customization options. You move in and start working, but without much say in the layout or design.
  3. Privacy Level: Traditional offices provide a completely private environment. Teams work in their own exclusive areas, which is beneficial for maintaining confidentiality and focus. Coworking spaces are inherently shared environments, where multiple individuals or businesses work in the same communal area. While private rooms can be rented within coworking facilities, they still operate within a shared ecosystem.
  4. Cost Structure: Leasing a traditional office generally involves higher upfront costs—deposits, build-outs, utilities, and furnishings are often managed independently. In contrast, coworking spaces operate on a flat-rate membership model, which typically includes utilities, Wi-Fi, and other operational expenses. This makes coworking a cost-effective option for businesses looking to control expenses.
  5. Amenities: With a traditional office, amenities must be sourced and managed by the tenant. This includes internet, kitchen supplies, cleaning services, and more. Coworking spaces, however, come equipped with modern amenities like high-speed Wi-Fi, coffee bars, printers, meeting rooms, and shared lounges, all managed by the operator and included in your membership.
  6. Branding Opportunities: Traditional office spaces allow full control over branding—from signage and color schemes to office layout and décor. Coworking environments offer minimal branding opportunities since the space is shared and standardized across all tenants.
  7. Best For: Traditional office setups are best suited for long-term, established companies with consistent team sizes and operational routines. Coworking spaces, by contrast, are ideal for agile teams, freelancers, startups, and businesses in the early growth phase who prioritize flexibility, networking, and affordability.

Chicago Market Trends: What Businesses Are Choosing in 2025

  • Hybrid Work Models: With more businesses shifting to hybrid schedules, flexible workspaces in Chicago are in higher demand than ever before.
  • Rise in Boutique Coworking Providers: Locally owned coworking operators are creating curated spaces that blend work and lifestyle—offering yoga rooms, podcast studios, and curated networking events.
  • Increased Demand for Private Offices Within Coworking: Many coworking facilities now offer enclosed, lockable offices that provide the privacy of a traditional lease with the flexibility of a shared space model.

Which Office Space is Right For You?

The difference between office space and coworking space is not just in layout or lease terms—it’s a reflection of how your business operates and grows. Traditional office rentals provide permanence and control, while coworking offers flexibility and community. The right choice depends on your industry, growth phase, and team dynamics.

If you're launching a startup or exploring Chicago’s business ecosystem, coworking spaces offer a lower barrier to entry and built-in networking potential. If you're running an established business with defined processes, a private office space may better serve your brand consistency and security needs.

Planning an Office Move in Chicago?

If you're moving to a new workspace or opening a new location, consider working with Chicago Office Movers—a reliable team experienced in commercial relocations throughout Chicago.

We offer full-service office moving, including:

  • Careful packing and unpacking of electronics, IT equipment, and fragile items
  • Taking apart and putting back together office furniture and cubicles
  • Safe transportation of files, monitors, printers, and networking hardware
  • Working directly with building management to schedule your move smoothly

Whether you’re relocating to a private office in the Loop or setting up in a coworking space in River North, Chicago Office Movers will handle your move with care and make sure your business keeps running without unnecessary interruptions.

Get in touch with Chicago Office Movers today for a free quote on commercial moving and packing services in Chicago.

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Call us (312) 244-2246