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What are the pros and cons of a job in Chicago

The Pros and Cons of Having a Job in Chicago

The Pros and Cons of Having a Job in Chicago

What are the pros and cons of a job in Chicago

The nation’s third-largest city is a thrilling place to live, but Chicago is also an exciting place to launch a career. Workers here enjoy immediate access to a diverse range of cultures, arts, and sports. While the pros are clear, working in the Windy City also has a few drawbacks.

Since its humble beginnings in the early nineteenth century, the city of Chicago has drawn businesses of all varieties. Traders, frontier farmers, and government contractors characterized the area’s first economy. Economics and business have shaped the city for nearly two hundred years.

By the 1840s, Chicago laid a strong foundation as a leading trading center. Chicago’s gradual development was spearheaded by the fur trade, military installations, the marketing of farm products, and private real estate. As capitalism expanded, the city transformed economically.

Chicago was also poised for development, with its flat prairies suitable for railroads, fertile soil in the Great Lakes region, and abundant water. The large deposits of iron ore and coal in the area paved the way as the nation increasingly turned to steam and steel.

The city’s population grew by 1930, approaching 3.4 million. As more people flocked to Chicago, more workers became available to work in construction, entertainment, and services. The economic development led to a further influx of people, making Chicago a city of opportunity.

What are the pros of having a job in Chicago?

1. Abundant professional opportunities

Today, Chicago offers its workers countless professional opportunities with 200,000 jobs created since 2010. Individuals find work in diverse sectors, such as manufacturing, IT, publishing, health services, and technology. As the second-largest business sector, Chicago is home to nine Fortune 1000 companies.

2. Concentration of female entrepreneurs

Chicago is known for its high concentration of women entrepreneurs and startups founded by women. In this bustling city, 25 percent of founders are women, which is significantly higher than the global average of 14.1 percent. Chicago is home to organizations that support women in business.

Among the many organizations are those that help women in the technology field gain access to professional networks and give them opportunities to share knowledge. Other organizations assist women in their endeavors to fund their ventures, teaching them how to pitch and talk to investors.

3. Flexible work weeks

Like other major US cities, Chicago has a five-day, 40-hour workweek. However, many employers are flexible, offering their employees summer Fridays, generous vacation days, and the choice to set their own hours. Post-pandemic, work culture now includes the option to work from home.

4. Proximity to the suburbs

Downtown, with its vibrant arts and culture scenes, has a diverse job sector. Individuals spend after-work hours in the museums, jazz clubs, and theaters. If they live in the nearby suburbs, they return to a quieter and calmer home. Commuting to the city from the suburbs offers this desirable mix.

What are the cons of having a job in Chicago?

1. Winter weather

All the frills and thrills of working in the city come with disadvantages. One of the most obvious cons is the subfreezing Chicago winters, where temperatures drop to 30 degrees Fahrenheit or below. Winters are snowy, making walking to the office from the train station cold and physically demanding.

2. High crime rate

Chicago is a premiere city to shop for expensive jewelry and high-end clothing—these attractions also make it a hotspot for crime. The murder rate in the city is four times higher than New York City. People who work in Chicago must remain continuously vigilant of their surroundings.

3. Infamous traffic

Traffic in Chicago is the third worst in the nation. Traffic jams are notoriously high during peak commuting times. Pedestrians are not entirely safe either, as drivers speed, ignore traffic laws, and have a worrisome disregard for people walking on sidewalks or crossing the streets.

The Windy City may be an ideal place to work for people who enjoy the friendly Midwestern charm, the endless opportunities to explore every nook and cranny of this major metropolis and the fact that a sports, music, arts, or other exciting cultural event is always happening.

Working in the Windy City exposes people to not only diverse employment opportunities, but cultures, languages, and food. Workers who are concerned about crime take safety measures to ease their worries. Using affordable public transportation is an alternative to driving in the heavy traffic.

Chicago is a major player in many thriving industries in the US, including finance and business. People working in engineering, healthcare, pharmaceuticals, government, and transportation find plenty of employment opportunities. Airline titans, like United Airlines, are also headquartered in the city.

City view in Millennium park Chicago

Companies, like Tyson Foods, Boeing, and Caterpillar, moved out of Chicago due to crime or taxes. For them, the cons were too high. But others, like Kellogg’s, Mars Wrigley, and Google, have recently made the move into Chicago. If your company chooses to relocate here, rely on Chicago Office Movers.

We are among Chicagoland’s leading commercial movers, prepared to help you relocate successfully with our years of industry experience, a wide range of comprehensive office moving services, and the dedicated crews who handle your valuable office goods with exceptional care.

Chicago Office Movers’ comprehensive services include short- and long-term storage, quality support with relocation planning, packing and unpacking, and paperwork storage. Our office movers are licensed, trained, and security-conscious—ensuring your most sensitive documents and equipment are in good hands.

Our efforts have won us the trust of prestigious universities and major companies. Chicago Office Movers is the recipient of industry awards as well as numerous five-star ratings from satisfied customers. We extend our high-quality relocation services to all businesses large and small.

Whether your company plans to move locally, long-distance, or internationally, choose Chicago Office Movers for a seamless relocation. As a reliable office mover, we offer efficient services, helpful advice, and competitive rates.

Call our Chicago, Illinois, location at 312-244-2246 (CHI-CAGO) or fill out a form for a free estimate.

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office relocation risks and how to avoid them

Office Relocation Risks Every Chicago Business Owner Needs to Know (And How to Avoid Them)

office relocation risks and how to avoid them

Moving your office is one of the highest-stakes decisions you will make as a business owner. Research into major organizational changes shows that roughly 70 percent of them fail to meet their objectives, and a poorly managed office relocation sits squarely in that category. Equipment gets damaged, sensitive data gets exposed, employees feel blindsided, and productivity grinds to a halt, all because the move was not planned with enough care.

At Chicago Office Movers, we have handled hundreds of commercial relocations across Chicagoland, from Loop high-rises to suburban business parks in Schaumburg and Naperville. In that time, we have seen the same preventable problems surface again and again. This guide walks you through the eight most common office relocation risks, what causes them, and the practical steps your team can take to sidestep every one of them.

Risk 1: Underestimating the Timeline

Most businesses allocate two to four weeks for an office move. In reality, a well-executed commercial relocation in Chicago typically requires three to six months of planning, particularly when you factor in building access requests, freight elevator scheduling, permit requirements in Chicago's high-density downtown corridor, and coordinating vendor disconnects and reconnects.

What to do instead:

  • Set a move date and work backward to build a phased timeline covering planning, packing, moving, and settling in.
  • Confirm building move-in rules at your new location at least 60 days before move day. Chicago properties often require permits and certificates of insurance, advance elevator reservations, and after-hours move windows.
  • Assign an internal move coordinator whose sole job is keeping the timeline on track.

Risk 2: Going Over Budget Without a Contingency Plan

The quoted moving cost is rarely the final number. Businesses regularly encounter unplanned expenses for packing materials, furniture that does not fit the new floor plan, IT reinstallation fees, and productivity losses from extended downtime. For a full breakdown of what catches businesses off guard, read 10 Hidden Costs of Moving Your Business and How to Avoid Them. Without a contingency buffer, these surprises become emergencies.

What to do instead:

  • Build a detailed budget that includes moving services, packing and crating, IT migration, updated signage, new employee communications, and any furniture you plan to replace.
  • Add a 10 to 15 percent contingency line to your budget before you finalize anything.
  • Get at least three written quotes from commercial movers and compare what each one includes. A low quote that excludes packing, insurance, or after-hours work often ends up costing more.

Risk 3: Damage to Equipment, Furniture, and Specialty Items

Office moves involve fragile electronics, high-value furniture, sensitive lab or medical equipment, and sometimes artwork or archives. Standard movers without commercial experience often lack the training, equipment, and packing materials to protect these items in transit.

What to do instead:

  • Create a full inventory of all items before the move, flagging anything fragile, high-value, or requiring special handling.
  • Hire a commercial mover with experience in specialty transport. At Chicago Office Movers, our climate-controlled trucks feature air-ride suspensions designed to protect sensitive equipment across every type of Chicago road condition.
  • Confirm that the mover carries adequate commercial liability and cargo insurance, and review your own business insurance policy for any moving-related coverage gaps.

Risk 4: Data Security Breaches and Compliance Failures

An office move creates real data security vulnerabilities. Physical files get misplaced. Hard drives travel in unlabeled boxes. Access credentials are shared loosely during the chaos. For businesses in regulated industries like healthcare, finance, and legal services, these lapses can trigger compliance violations with serious financial and reputational consequences.

What to do instead:

  • Begin full system backups at least four weeks before the move. Verify that every backup is recoverable before moving day.
  • Use a secure chain of custody for physical files and hard drives. Label everything with destination information, not contents.
  • Confirm that your new location has the right infrastructure in place, including network cabling, server room access, and power capacity, before the move, not after.
  • Work with an IOMI-certified commercial mover experienced in data center and server room relocation. Chicago Office Movers holds this certification and follows strict protocols for IT equipment handling.

Risk 5: Excessive Downtime That Disrupts Operations

Every hour your business cannot operate during a move is revenue lost. For customer-facing businesses or companies with tight service-level agreements, extended downtime is not just inconvenient, it is a liability.

What to do instead:

  • Schedule the physical move for nights or weekends so your team can keep working through the week leading up to the move.
  • Use a phased move approach, relocating departments in sequence rather than shutting down the entire operation at once.
  • Have your IT team confirm that phones, internet, and critical systems are operational at the new location before the first employee arrives on the first business day.

Risk 6: Poor Communication With Employees

A corporate move affects every person on your team. It changes their commute, their workspace, and often their sense of stability. Employees who are kept in the dark become anxious, disengaged, and in some cases start looking for other jobs before the move even happens.

What to do instead:

Announce the move as early as possible, ideally the moment the lease is signed, and explain why the company is moving.

  • Share the timeline, the new address, and practical details like parking, public transit access, and nearby amenities.
  • Assign packing responsibilities clearly so no one feels overburdened and nothing slips through the cracks.
  • Give employees a chance to provide input on the new workspace layout. Buy-in at the beginning reduces resistance and speeds up the adjustment once you are settled.

Risk 7: Failing to Notify Clients, Vendors, and Government Agencies

Businesses that forget to update their address create cascading problems. Packages and mail get sent to the wrong location. Clients show up at the old office. Government agencies have the wrong address on file, which can affect licenses, registrations, and tax documents.

What to do instead:

  • Notify clients and vendors at least 30 days before the move. Send a follow-up reminder the week of the move.
  • Update your address with the USPS, the IRS, Illinois Secretary of State, any applicable professional licensing boards, your bank, and your insurance carriers.
  • Update your Google Business Profile, website, and all social media listings the day you move in so your local SEO reflects the correct location immediately.

Risk 8: Choosing the Wrong Moving Company

This is the risk that amplifies every other one on this list. A moving company without commercial experience may not understand building access protocols, cannot handle specialty equipment, and may not carry the insurance coverage your business assets require. Hiring the wrong mover is the single fastest way to turn a manageable move into a costly disaster.

What to look for in a Chicago commercial mover:

  • A verified DOT number and full commercial liability and cargo insurance.
  • Experience with Chicago-specific requirements including downtown building permits, COI requirements, and after-hours move rules.
  • Demonstrable experience with the type of equipment and assets your business owns, whether that is server rooms, science lab equipment, high-value furniture, or standard office workstations.
  • Verifiable reviews and references. Ask specifically for clients in your industry or building type.

Why Chicago Businesses Trust Chicago Office Movers

Chicago Office Movers is a Teamsters 705 member, IOMI-certified commercial moving company with a US DOT number and a 100 percent customer satisfaction commitment. We have relocated corporations, universities, law firms, medical facilities, and government organizations across Chicago, the North Shore, and the broader Chicagoland area including Naperville, Schaumburg, Evanston, and Elk Grove Village.

Our fleet of climate-controlled, air-ride trucks protects your assets in transit. Our crews specialize in everything from standard office furniture to server room infrastructure, science lab equipment, and full office decommissioning. We handle move planning so you can stay focused on running your business.

Call our Elk Grove Village office or Chicago office at 312-244-2246 or request a free move plan proposal online to start planning your relocation the right way.

Frequently Asked Questions About Office Relocation Risks

How far in advance should I start planning an office relocation in Chicago?

For most businesses, three to six months is the minimum planning window for a commercial move in Chicago. Larger companies or those with complex IT infrastructure, specialty equipment, or high-rise building access requirements should plan for six to twelve months. Starting earlier gives you leverage to book the right moving company, negotiate building access, and phase the move without disrupting operations.

What is the biggest risk in an office relocation?

Downtime is consistently the most damaging risk for businesses. Every hour your team cannot work during a move has a direct financial cost. Choosing an experienced commercial moving company that offers after-hours and phased move options is the most effective way to minimize downtime.

Do I need special insurance for an office move?

Your existing business insurance may not cover items in transit. Ask your insurance carrier to review your coverage before the move and confirm whether you need additional moving-specific coverage. Also verify that your commercial moving company carries cargo insurance and commercial liability insurance in amounts sufficient to cover your assets.

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Office desk decoration ideas

How Can I Make My Office Desk Look Nice?

Office desk decoration ideas
Office employees spend most of their days at a desk, working on time-sensitive projects, entering information into a database or answering email. A clean, aesthetically pleasing office desk makes work less cumbersome and more enjoyable. Here’s how to achieve this desirable end.

An ideal office desk is one that is inspiring—not drab. It should be clean and organized, allowing staff to find the supplies they need with a quick glance. A clutter-free office desk represents a clutter-free mind—which is what employees need to thrive in a professional environment.

The key to decorating an office desk is balance: the workspace should facilitate work projects and be personalized. An office desk should be primarily geared toward professional work, so it’s important to not go overboard with personal knickknacks and décor.

1. Hang Artwork

This leads to keeping the desk space professional. Work should be the priority; but feeling at home in the office is inspiring. Hang up artwork or place a framed quote on the desk—these décor items are appropriate as long as they serve to motivate the staff member.

2. Clear Clutter

As mentioned, clutter distracts an office employee from the tasks at hand. Clear the desk and floor of extraneous items, such as reference books and piles of paper. The space surrounding the desk is as important as the desk itself—and should be clean and clutter-free.

3. Bring in a Plant

Greenery offers numerous health benefits to a staff member. Having a plant on the desk comforts and sooths the employee, thereby reducing stress levels. A desk plant is known to boost productivity, making it the best cubicle buddy an office worker can have.

Plants improve the quality of the air, too. Office staff who desire a plant but have limited room on their desk should opt for a hanging plant. If drilling a hole into the ceiling is impractical, hang a small plant from hooks on a peg board.

Employees feel greater job satisfaction when a potted plant sits on their desk. They show more commitment compared to staff whose office environments lack natural elements. Aloe vera, fern, and aromatic lavender plants are excellent options for the office desk.

4. Install a Lamp

The fern on the office desk will benefit from ample lighting. Staff, too, feel energized when bright lights are added to the desk. Cool blue lights help employees concentrate. LED lights mimic natural lighting; their brightness can also be adjusted to gradually dim as the end of the workday approaches.

5. Enhance Comfort

A throw blanket or pillow for the office chair facilitates comfort throughout the workday. An oversized throw blanket in bold colors and wild patterns adds not only a touch of home but showcases the employee’s outgoing personality. Alternately, opt for a warm, solid color for a tranquil feel.

A throw blanket provides practical benefits, too. Offices get chilly when the air conditioner runs, but sitting at the desk with a colorful blanket over the legs adds warmth. A throw pillow also improves posture and gives the employee something to nap on during the day.

Office and desk decoration

6. Add Photos

The choice of photos is key. Photos of the family or pet dog are appropriate for decorating an office desk. On the other hand, pictures of a significant other in swimwear is distasteful for a professional environment. Keep the number of photos to a minimum: 1 to 3 suffice.

7. Personalize

Every office desk needs functional items, like bowls and mugs. Add personality to the desk by choosing baskets, bowls, and antique boxes that show off individual personality. A vintage jar, for instance, might hold pens. Place the desk plant in a favorite-colored ceramic vase.

Rather than accept papers in the standard plastic office in-box, change it up by using a textured woven basket instead. A beautiful, hand-crafted bowl serves as a paperclip holder. Fresh flowers add pizzaz to an office desk, so bring an intricately designed vase for those occasions.

8. Install Shelves

Office desks are limited in surface area. But when it comes to decorating the desk, added shelving can expand an employee’s aesthetic horizons. Shelf space can be used to hold a potted plant or a framed quote, photo, or work of art. Plus, extra shelves eliminate desk clutter.

9. Explore a Color Scheme

Peel-off décor can beautify an office space. Use wallpaper or contact paper to create the preferred color scheme. Modern ones start with neutrals, like black, gray and white. Layer accent colors, like royal blue or emerald green, to create a high-energy look. Moss green offers a subdued feel.

10. Add Mirrors

A small desk space can be significantly opened up by installing decorative mirrors. Since they are reflective, mirrors have the ability to make a work area that is limited in size appear twice as big. Hang mirrors on the wall or even use one as a desktop.

Employees who work in the office sit at desks filled with important papers, supplies, and technology. When it’s time to relocate, packing up the large and small office goods can be time-consuming. Instead of wasting valuable work time, let the commercial movers at Chicago Office Movers handle the packing.

As a highly experienced office mover, we help companies move from one office building to another, on-time, within budget and as seamlessly as possible. Our professional crews take care of the relocation planning, packing, transporting as well as unpacking at the destination.

Whether your company has plans to relocate precious antiques, fragile IT servers, bulky office furniture, or heavy equipment, the trained crews at Chicago Office Movers handle all goods carefully and securely. Our trucks feature air-ride suspensions and lift gates that protect items during transport.

Chicago Office Movers has successfully relocated prestigious universities and major corporations. We are committed to giving our customers an excellent relocation experience. When you plan to move your business locally, long-distance or internationally, call our Elk Grove Village, Illinois, office for a free estimate.

Related Blogs

11 Office and Cubicle Decoration Ideas

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Chicago commute by train

Best Chicago Suburbs to Commute to the City

Chicago commute by train

Chicago can be an ideal place to work—but an expensive, noisy, and overwhelming city to live in. Many Illinoisans flock to the suburbs for its many benefits yet choose to work in the city. Commuters have a wide selection of Chicago suburbs they can call home.

A large metropolitan city like Chicago offers endless dining and entertainment options. But parking is a hassle and residential homes and apartments are pricey. Chicago’s suburbs, however, allow residents to live within their financial means while having access to all the excitement the city has to offer.

It’s important to choose a Chicago suburb that makes it easy to commute to the city. Proximity is a key factor to a daily stress-free commute. Following are vibrant suburbs that make traveling to the city a breeze, whether in a car or via public transportation.

1.      Skokie, Illinois

Vehicle owners can travel to and from Skokie to Chicago’s premier downtown area in 23 minutes. The 15-mile distance from this suburb to the city makes it a quick commute. Traveling by the Metra rail allows commuters to reach downtown within 45 minutes.

Skokie is also an ideal place to call home. Artistic and cultural opportunities abound here, with venues like the North Shore Center for the Performing Arts, Northlight Theatre, and Skokie Valley Symphony Orchestra drawing regular crowds. Skokie even has a historic corridor for glimpses into the past.

2.      Evanston, Illinois

Another short commute to the city can be made from Evanston, a sophisticated suburb located along Lake Michigan’s shoreline. Commuters can make the 12-mile trip to Chicago in 23 minutes. The Metra allows commuters to reach the city after a comfortable 40-minute train ride.

Known as “Chicago Lite,” Evanston is highly walkable. Dotted along its tree-lined streets are numerous cafés, restaurants, and shops. Northwestern University is located in this suburb. Attend a concert at one of its music venues, like SPACE. Excitement and entertainment options are plentiful here.

3.      Oak Park, Illinois

Commuters reach downtown Chicago in 20 minutes from the historical treasure, Oak Park. When opting for the CTA, the commute time is 37 minutes. Oak Park is located a mere nine miles from the loop. The village even has its own Metra station as well as buses and bike paths.

Frank Lloyd Wright architecture can be enjoyed by residents of Oak Park. Walking tours take visitors throughout the suburb to see Wright’s architectural footprint left on private homes and public structures. Oak Park was the birthplace of author Ernest Hemingway, whose home can also be toured.

Walking in downtown Chicago

4.      Naperville, Illinois

Ranked as the nation’s best suburb to live in, Naperville is located 30 miles west of Chicago. By car, commuters can reach the city in 36 minutes, while Metra riders on the express line can arrive in Chicago in 45 minutes. The suburb offers multiple train stations and major highways.

Naperville boasts of an excellent school system, an acclaimed library, and a vibrant downtown. This highly desirable suburb is known for offering all the amenities of a modern city along with charming small-town living. The suburb’s 145,000 residents attest to its appeal.

5.      Hinsdale, Illinois

Hinsdale is located 20 miles from Chicago, making the commute by car a quick, 32-minute ride. By the express line on Metra, commuters reach Chicago in 22 minutes. Hinsdale’s historic downtown allows commuters to park and spend time browsing its 100 local shops.

Katherine Legge Memorial Park is located on 52 acres of Hinsdale’s picturesque woodlands, offering residents plenty of opportunities to play frisbee, golf, or go sledding in the winter. Hinsdale entices walkers and joggers alike with its rolling hills and woodlands.

6.      Wheaton, Illinois

Farther from Chicago is an active suburb known as Wheaton. By car, commuters can drive to Chicago in 41 minutes. By Metra, the trip to the city is one hour. Wheaton residents enjoy numerous events, shops, and farmers’ markets in the suburb’s historic downtown.

Nature lovers visit Wheaton’s robust forest preserve district. Walkers, hikers, and joggers can take advantage of its 145 miles of trails. Families can enjoy leisurely weekends at its 31 lakes and 1,450 picnic tables. Horseback riding lessons are available at the Danada Equestrian Center.

A few more suburbs make the list for the best commute to the city. Flossmoor requires only a 33-minute commute by car and a 40-minute ride on the Metra express line. Reach Chicago from Buffalo Grove in 45 minutes by car and 40 minutes on the Metra express line.

Highland Park is another opportunity for suburban living and easy access to Chicago. From Highland Park to Chicago, the commute by car is 36 minutes and 45 minutes on Metra’s express line. This list wouldn’t be complete without Park Ridge, which is just 15 minutes northwest of downtown Chicago.

Illinoisans have diverse options for commuting to Chicago from any of the city’s many surrounding suburbs. When your company is amping up to relocate to a Chicagoland location, choose Chicago Office Movers for a seamless, stress-free, and on-budget corporate relocation.

As an experienced office mover with crews of trained, union moving specialists, we’ll handle your move from start to finish. Included in our efficient services are help with planning the details of the move, packing, transporting the goods safely, and unpacking them at the destination.

Our highly rated corporate relocation service is utilized by major local companies and prestigious universities, such as Alcatel Lucent and Northwestern University. Whether your business is large or small, our dedicated moving crews deliver exceptional service to all valued customers.

Chicago Office Movers is experienced in handling a wide range of office goods. Our crews have successfully moved fragile antiques, complex IT systems and servers, sensitive electronics, and bulky office furniture. No matter the size or weight of the items, our movers transport them with care.

We also offer several conveniences, such as short- and long-term storage, insurance contracts, and add-on services. When you are planning a local, long-distance, or international corporate relocation, Chicago Office Movers in Elk Grove Village, Illinois, will exceed your expectations.

Call our Chicago, Illinois, location at 312-244-2246 (CHI-CAGO) or fill out a form for a free estimate.

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Woman checking office inventory

Best Practices for Managing Office Inventory and Supplies

Woman checking office inventory

Offices run smoothly when they are equipped with the necessary supplies and maintain their inventory. Running out of much-needed supplies at an inopportune moment can lead to disaster. Here are best practices to ensure the office remains well-stocked with supplies and inventory is well-managed.

Supplies most utilized in the office span a wide range, from desk supplies and writing supplies to technology supplies and kitchen supplies (a break room will be less popular without an adequate store of can openers, paper towels, plastic plates and cups, and tinfoil!).

Most offices rely on supplies, like rubber bands, paperclips, dry erase boards, printer paper, mailing labels, legal envelopes, binders, hole punchers, and file folders. Printer toner and ink are necessary to operate the printer. Surge protectors and extension cords keep the electronics running safely.

Staff often utilize time tracking supplies, such as day planner refills, calendars, and to-do lists. When sending off packages to customers or business partners, padded envelopes or bubble mailers come in handy. Employee birthdays wouldn’t be the same without a stock of birthday candles.

Considering this partial list of office supplies, it’s easy to see the necessity of managing them regularly. If the printer runs out of paper when an important document must be mailed, panic in the office can ensue. Avoid this and similar hassles by following these best practices for supply management.

1. Track Inventory

Successfully managing inventory starts with an efficient tracking method. Numerous options are available to businesses large and small. Keeping track of inventory via paper and pen is convenient for small companies, for instance; manual record-keeping of maintenance records also works well.

Mid-size businesses may utilize a spreadsheet to enter the dates of equipment repairs and warranties. Companies may alternately opt for a more robust method of tracking—an inventory management system. This software may include integration capabilities that decrease overhead expenses.

Inventory management software is especially useful when offices buy and store a large quantity of supplies. The software can be set up so that it sends out alerts as soon as supplies run low. An office supply manager is the ideal person to manage the software.

2. Assign a Supplies Manager

Who goes about tracking the inventory? As mentioned, a company will appoint a supplies manager to the task. Assigning one person to organize, monitor, and track inventory helps streamline the process. This individual is also the go-to team member for supply related questions.

The supplies manager acts as the gatekeeper, controlling the flow of outgoing supplies. Employees may accidentally take more than what is needed, leading to overordering and overspending on supplies. If one supplies manager isn’t practical, give the task to a select group of employees.

3. Organize Supplies

A neat and tidy supply room helps simplify inventory maintenance. Office staff should be able to easily find paperclips and thumbtacks, and this can be achieved by grouping similar supplies on the same shelf. Store frequently used items at eye-level, and place less popular ones higher up.

4. Maximize Existing Supplies

Office supplies deteriorate over time, making them unusable. Printer ink dries out after a few months and highlighters can lose their vibrancy. Encourage the office staff to use their existing supplies before opening new ones. Both office waste and its carbon footprint are thereby reduced.

Review office inventory and supply

5. Order in Bulk

Supply companies often offer discounts for bulk orders. Taking advantage of the price perks for larger orders involves keeping track of heavily used supplies and calculating the amount of time for the shipment to arrive. This strategy requires extra effort but pays off in the long run.

6. Create a Master List

One product’s brand may be preferred over another. When offices are loyal to a specific brand of toner, for instance, it’s helpful to keep track of it for re-ordering purposes. Create a master list containing not only the brand, but the name, color, number, and any other product details.

7. Perform Routine Supply Checks

Some offices may go through supplies quickly. Stay up to date on the amount of inventory available by running weekly, bi-weekly, or monthly supply checks. This step simply involves counting the toner, bags of pens, or boxes of paper and updating the spreadsheet with the current quantities.

8. Establish a Day to Reorder

Reordering supplies is simplified when it’s scheduled for a specific day. The appointed day should be one when supplies normally run low. This best practice prevents the confusion associated with placing multiple orders on random days. It’s a plus when all the supplies are delivered together.

Managing office inventory and supplies is a critical step to ensuring a business runs without interruptions. Workflow is also seamless when you partner with a commercial mover, like Chicago Offices Movers. We will get your company from point A to point B with the least disruptions.

As the city’s premier commercial moving company, Chicago Office Movers is the go-to resource for corporate relocations in the surrounding area. Our dedicated crews are available to transport your office goods locally, long-distance or international, while staying within budget and the estimated timeframe.

Our licensed, background-checked office movers are experts in packing, moving, and unpacking a wide range of bulky and fragile goods, such as office furniture, antiques, IT systems and servers, cubicles, and electronics. We handle your possessions with care and use protective equipment during loading, transport, and unloading.

Chicago Office Movers also offers convenient services to ensure your corporate move is stress-free. Short- and long-term storage options, insurance and service contracts, and help with planning the relocation are just a few of the many services we provide to our valued customers.

Corporate moves can be stressful and disrupt workflow. Working with Chicago Office Movers, however, minimizes disruptions and ensures that your company resumes operations quickly after a move.

Call our Chicagoland office at 312-244-2246 (CHI-CAGO) for a free estimate or to learn how your business will benefit from our highly rated corporate relocation services.

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Call us (312) 244-2246