4 Ways to Make Your Office Move More Fun
An upcoming office move is an important event for any business. Moving to a bigger building can indicate the company’s growth and success. But the practical logistics of an office move may be less than enjoyable. Here are four tactics to make an office relocation a fun experience.
Staff are comfortably settled in their current workspace; getting accustomed to a new one is undesirable. Plus, personnel will be forced to take a new route to the new office. Employees may need to move. Shifting offices is a big change that may not be exciting—at first.
1. Motivate Employees
Before packing a single office item, it is important to motivate the employees about the upcoming corporate relocation. The first step is to inform staff early on about the office move. Get employees thrilled about the office relocation in any number of fun ways.
It is encouraged to boast about the new office space. Let the employees know about a scenic view, if one is available in the new building. When office equipment will receive an upgrade in the new space, the team members will be eager to try it out.
If it is in the company budget, offer the employees an allowance to buy furniture for their individual offices. The employees will have a say in how their offices will look and function, which gives them reason to feel excited about shifting workspaces.
Offer guided tours of the new office space. If the relocation is local, some employees will be happy to know the new workplace is closer to home or their kids’ schools. A virtual office tour is equally effective when relocating out of state.
Boost morale by providing employees with information about the new neighborhood. Provide menus from local restaurants in the new work vicinity. The staff will be enthusiastic about ordering out from the new office and participating in team lunches and after-work gatherings.
2. Involve Staff
Team members who are involved in the office move are more likely to look forward to it. Hold a meeting to ask the employees what they would like to see in the new office space. An opportunity to provide input gives them a chance to simultaneously unwind and vent.
Welcome suggestions for leisure opportunities in the new office. Examples include a break room featuring a rock-climbing wall, table tennis and video games. Promote the fact that employees will no longer hunch over their desks all day in a hot, humid cubicle.
Staff feel valued when leaders listen to input, from the need for upgraded equipment to improved color schemes. When employees are given the chance to express their voice and feel their opinions matter, they are more likely to contribute to a successful commercial move.
3. Reward Team Members
Personnel who contribute the most to the upcoming office move deserve to be rewarded. Offer prizes and other incentives for team members who submit the best ideas for such things as new meeting room names, color schemes in the new office space or for staying later to help pack.
Incentives may be as simple as new coffee mugs for their new office desks. Or, reward top contributors with the opportunity to pick where they will sit in the new office. Similarly, incentives may include leaving the new office early on a given Friday afternoon.
While preparing for the move, provide office staff with abundant refreshments. Caffeine withdrawal is a downer, as is shelling out hard-earned money for a cup of coffee. Ensure the break room is stocked with fresh coffees, teas, and sodas to keep employees energized throughout the moving process.
Getting all the files and office knickknacks packed on time is a milestone in the moving process. Celebrate small wins like these by ordering pizza for the team and incentivizing everyone to dive back in and continue contributing to both the minor and major aspects of the relocation.
Once the relocation is complete, throw an office party to celebrate the success of the move. Take this opportunity to also showcase the new corporate office to clients, customers, and other business associates. Kick off this moment of triumph with a well-earned celebration.
Corporate leaders may also present their hardworking staff with welcome packets for the new office. These packets can include information about the new building, the neighborhood, and local amenities. Consider including personalized water bottles to express gratitude for employees’ contributions.
Remember that once team members have settled into the new office space, it is important to continue showing them that they are valued. Maintain an ample supply of fresh fruits and refreshments so that employees remain hydrated and nourished throughout the workdays.
Work with an Office Mover
Shifting to a new office space is a major milestone for a business. Reaching this point is rarely achieved without the remarkable efforts of team members. The actual move is also significant and cannot be done without reliable help from a reputable moving company, like Chicago Office Movers.
Chicago Office Movers is experienced in commercial moves of all sizes. We have helped move prestigious area companies and universities, such as Alcatel Lucent and the University of Chicago. Our moving crews handle all office goods, equipment, and furniture securely and carefully.
Whether you are moving locally or interstate, our professional moving team will ensure your sensitive equipment is safeguarded. Our moving trucks feature climate-controlled spaces, lift gates and air-ride suspensions. Customers also receive tracking information to follow every step of the move.
Relocating companies will also benefit from our climate-controlled long- and short-term storage facilities. Our moving crews are available for packing and unpacking your office goods. If you need help planning the relocation, our experienced corporate moving specialists will provide assistance.
Whether you are moving delicate artwork, fragile lab equipment or sensitive IT systems, choose Chicago Office Movers. Given our industry experience and excellent reputation, we will help you relocate affordably and on schedule.
Contact us for your upcoming local, long distance or international move at 312-244-2246 (CHI-CAGO).