6 Common Mistakes to Avoid When Packing Moving Boxes

As a full-service commercial moving company, we know that people hate moving. Even when you’re relocating to keep your dream job, the process of packing everything up and getting used to a new location is stressful.

In fact there’s a number of things you’ll need to do before and after moving, like getting a new driver’s license, switching over the utilities, finding a new home, selling or subletting your current place, and everything moving-related. So it really boils down to how much you love your job or want a new one.

While many individuals are simply unable to relocate due to family or other personal reasons, Careerbuilder has claimed that 44% of employees are “willing to relocate for a career opportunity.” If you are one of those people, you’ll want to check out these tips on what to expect before moving for work.

Benefits of Relocating for Work

Despite the headache of having to switch everything over, adjust to a new location, and pay for all of those moving expenses, some employers are willing to cover them. There aren’t too many that are willing to pay for full-service relocation packages, but depending on the demand for employees, you might be able to get away with paying nothing at all (or a small portion).

But regardless if they’re paying for your move or not, here’s what you’ll want to keep in mind before going.

1. Look for a New Home

If you have a family, the first question you will need to ask them is if they are willing to relocate as well. It would also be a good idea to take some time to visit the new location and visit some new houses before buying one right away.

Even if you can’t find the perfect home during the visits, it’s still beneficial to get to know the area. You might find a good restaurant, park, or other attraction so you will have something to look forward to before moving. These places can also help you to feel more comfortable about your decision to relocate for work.

 2. Find a Temporary Home

It’s not likely that anyone is able to find a permanent home before moving day. But finding a place to stay that offers month-to-month leasing can buy some time until you do find the perfect place to call your own again. If you have kids that are in school, make sure to check out the school districts before committing to your new home.

Some companies are also willing to cover the cost of first and/or second month’s rent. It’s common for corporations to place employees in executive condos, apartments, or home that’s particularly used on a temporary basis.

3. Know What Costs are Covered

If your company is covering your moving expenses, it’s important to know what exactly is covered. Some packages only cover the transportation costs while others go as far as managing your entire move, packing, furniture assembly, and moving your belongings for you.

In some cases, employers will offer a lump sum to their employees. So you will want to make sure that you keep all receipts from your move, such as packing supplies, movers, and gas for the moving truck. Also keep in mind that you may qualify for a tax deduction if you moved more than 50 miles.

4. Keep Your Items in Storage

In some case, temporary housing won’t have the space to fit all of your belongings. There also isn’t much point in unpacking everything if you’ll only be living there for a few months. So it’s important to find a secure storage space that allows easy access to your belongings, as well as accommodations for moving everything to your new location.

The storage spaces at Chicago Office Movers is designed to hold large, heavy items, including desks, office furniture, warehouse equipment, and other large assets. We also offer insurance plans to keep your belongings covered at all times.

5. Additional Funds for Extra Expenses

Anyone who has moved before knows perfectly well that surprise expenses pop up throughout the moving process. But some companies understand this and are willing to cover them too. Some are even willing to compensate up to $5,000! Just make sure to save your receipts to support your reasoning.

In addition to covering moving costs, some employees have been able to use this money for their down-payments on new homes or first rent payments. Some cases might involve a family member staying behind temporarily, so an extra rent payment that can be covered with these additional funds.

What to Keep in Mind

Nobody really looks forward to the moving process when relocating for work, but for some professions, it’s necessary. But it’s important to know what exactly is covered within company relocation packages, if offered, and any other perks to make things easier.

Also keep in mind that some things are negotiable. As long as you stay within reason, you may end up with a lot more than what you started – all because you said something!

Working with a Professional Mover

While finding a mover to move your home is important, you’ll also need one to move the company. Specializing in commercial moving, Chicago Office Movers handle everything from move management to transporting heavy equipment both short and long distances.

Our union movers specialize in commercial moving and can handle all of your business relocation needs. Give us a call for a free estimate!

With the vast number of businesses in different industries, we understand that specialty equipment will vary. But with the help of our moving resources, we can safely pack and relocate everything you need to your new location.

Our professionals are also licensed, trained, experienced, uniformed, and background-checked to keep your business protected at all times. Especially when it comes to keeping your items safe and any physical documents confidential, you can depend on us to cover the relocation process while you focus on your business needs.

Get a Free Estimate

For a free estimate on our commercial moving services, contact Chicago Office Movers at 312-244-2246 or fill out a contact form and we will contact you shortly!

Especially for businesses that serve customers at their location, known as local businesses, their location can have a significant impact on their profitability. But unless you have a home office, buying or leasing a location is necessary. While each company will need to comply with different requirements, it’s important to review the needs of your business when choosing the location and type of space you will be inhabiting.

The following are examples in which a location would be necessary for your business:

• Your vendors are nearby
• It’s known and easily accessible for the products and services you’re selling
• You are in close proximity to your target audience
• There are other businesses nearby that complement your business (such as a pet store located next to a dog shelter)
• Real estate or leasing rates are affordable in the area
• It’s a growing and/or prospering area that offers opportunities for your business to grow

Tips for Choosing a Location

• Research all options. In addition to researching the area, look into the demographics and economics, making sure that the area would be able to support your business.
• Research other businesses in the area. It’s important to know the location of all competition as well as businesses that complement yours.
• Research local councils. Get to the know the area by speaking with the local members, asking about planned development, rates, business activity, and zoning.
• Review the current and future needs of your business. Make sure your marketing plan is updated and your future location is aligned with your business goals and needs.

Types of Business Locations

Each business is limited to specific layouts of potential spaces. In other words, a retail store should not be looking at offices or warehouses for their next location. When researching your next commercial space, it should support your business’ operations and needs.

You should be able to look around and picture your assets in the potential new space, giving you a good idea if you have found your next location.

The types of business locations include:

• Retail stores
• Shared commercial office suites
• Temporary spaces, or pop-up businesses
• Warehouse, manufacturing plant, or storage space
• Standalone office space

Steps Included in Choosing the Business Location

1. Choose your next location
2. Request the purchase documents/lease
3. Review the documents with a real estate attorney
4. Negotiate the price
5. Sign the purchase documents/lease
6. Work with a professional moving company to start the relocation process

When choosing a location, it’s important to find one that will meet the financial needs of your business, allowing it to grow. Consider seeking legal and/or financial advice regarding the area before signing any documents and to avoid any mistakes that you may regret later.

Relocating Your Business

If you are in need of a larger space or you are no longer able to reach your target audience, it’s important to find a new space that will solve this issue. Keep in mind that businesses change over time; so what may have been a good fit for you before may not be so accommodating now.

Make sure to review the current situation of the company and choose a space that accommodates your needs and allows you to expand without having to relocate again in the near future.

The needs for business relocation:

• Client and customer convenience: If you own a retail store that is hidden or not easily found by local customers, this can be a huge problem. You’ll want to have a location that is easily accessible, allows customers to conveniently enter and exit, and even show off your products if you have a storefront window.
• Lower business costs: If recent changes to property taxes or the price of your lease increased substantially, moving your business to a more affordable location can be the best option. This will allow you to cut costs and possibly even increase profits.
• You need more space: It can be exciting to search for a bigger space after your expanding your company. But in any case, if you are limited by your current space, such as not having enough parking spots, desks, or space available for equipment, you will need to look for a larger space.

Important tip: As with any move, you must notify the government the change in your address and to forward any mail from your old address to your new mailbox.

Business Moving Professionals

After you have chosen your new location and signed the purchase or leasing documents, you’re ready to work with a moving company that can relocate the business. When looking finding one that can handle all aspects of the process would be ideal so you can focus on business tasks.

At Chicago Office Movers, we specialize in business moves. Our professionals ensure to handle the entire process, from planning to installing furniture at your new location. We will work with you to determine what you need, provide the moving supplies and manpower to safely relocate all items and equipment.

Whether you are looking to move computers, inventory, furniture, or other pieces of equipment, we make use of professional resources in order to keep the service efficient and minimize downtime. After the move, we will ensure that everything is installed properly in the right places and that you are satisfied with your new location.

Free Estimate

For more information regarding our business relocation services or for a free estimate, give Chicago Office Movers a call at 312-244-2246 or fill out a contact form. We look forward to working with you soon!

Running your business from a new locale is exciting. A larger physical space may indicate business growth and employees are likely to look forward to working in an upgraded facility. However, before the celebrations can start, the office must endure the chore of picking up and shifting.

It is important to ensure that the business seamlessly continues despite the relocation. Hiring professional movers with commercial moving experience is important for a smooth move. Once the relocation date has been established, the business owner should prepare for the upcoming transition, whether you are moving across the street or are relocating internationally. Here are some tips to keep in mind for your office move:

1. Develop a Timeline

Schedule the relocation based on important dates in the business calendar. Write down the events in the relocation timeline.

Factor in when the business’ building lease will expire. The property manager should be notified of the anticipated move date.

Communicate with all employees about the set relocation date. Suppliers should also be informed. Keep the team members in the loop about the progress of the move, as well as their responsibilities during the relocation.

2. Visit the New Space

Pay a visit to the new building into which the office will move. If painting the walls in the new office needs to be done, hire a painting contractor to perform the task well before the move. Examine the flooring and walls. A carpenter can be hired before the move to address any issues, like constructing walls or refinishing the floors, inside the new building.

While at the premises of the new office space, develop an office layout. Determine where office desks or cubicles will be positioned and where the electrical outlets are located. Take the time to scrutinize the layout for any potential difficulties, such as whether or not the receptionist area or lobby is expansive enough to accommodate all the furniture.

3. Update Company Materials

Provide the company’s new address to relevant contacts. Be sure to indicate when the new address will take effect.

Print updated business cards, stationery and marketing materials with the new business information. Update the company’s website, noting the new address for customers.

4. Discard Unnecessary Items

Before relocating, it is expedient to get rid of the office clutter that has no functional use in the new office. Unusable furniture, old desks and chairs, broken shelving and décor that has no place in the new space can be discarded or donated prior to the relocation. Also recycle or shred office documents that are no longer needed. Explore tax-deductible charities to which you may donate the surplus office equipment and fixtures.

5. Create an Inventory List

Creating an inventory of each item can prevent items from getting lost during the move.

Prior to relocating, develop an inventory list of all the company assets, furniture and miscellaneous items used by employees. Be sure to retain a hard copy for business records.

6. Prepare the New Space

You’ll want the new office to operate as soon as employees walk in. Ensure an easy transition by setting up the electricity, water, gas, phone, and any other utilities prior to the relocation day. Also make arrangements with local waste management services. Utility companies should be contacted well in advance in order to schedule connections for services or installation.

Before moving day, confirm that the movers will have access to the unloading zones at the new facility and loading areas at the current office.

Movers will have an easier time if they have exclusive access to the new facility’s service elevators, loading docks or emergency doors. Before relocating, speak to the building management to arrange for access during the move.

A major office relocation may have an impact on local businesses, especially if those companies’ driveways or parking lots are temporarily obstructed during the moving process. Notify the surrounding businesses if driveways will be blocked for a short time.

7. Simplify Moving Day

Hang enlarged copies of the office layout in each room in the new facility to help movers place office furniture in the designated spaces. Stick color-coded labels to furniture and office equipment to stay organized during the transition.

8. Hire Security

Employ a security guard to monitor sensitive items, like classified documents or computers. A security guard also can be hired to watch for suspicious street-level activity as the relocation occurs. Doors will be propped open, and computers may be left unattended for brief spurts during the relocation event.

The security guard should be given a list of authorized personnel who are allowed into the new facility as well as into the existing one during the move.

9. Notify Customers

Keep business running smoothly by notifying customers of any interruptions in service, how long the breaks will last and when to expect the continuation of service. Customers should be kept updated, whether the interruptions are for a few hours or over a series of days.

10. Work with a Professional Office Mover

The union movers at Chicago Office Movers can help you plan, prepare, and move your office to minimize all interruptions on moving day.

Before a planned relocation, enlist the services of Chicagoland’s most reliable office movers, Chicago Office Movers. We take pride in providing our award-winning office moving services and helping corporations shift to new locales.

Chicago Office Movers will protect your office furniture and property using advanced equipment. Our climate-controlled trucks keep your business assets in a temperate environment, whether on a blistering Chicago afternoon or a subfreezing Chicago morning. Customers can track their belongings every step of the way with the aid of our tracking equipment.

Full-Service Moving Company

Whether your company is moving locally, long distance, or internationally, Chicago Office Movers is prepared with convenient corporate relocation services that take the hassle out of moving. We employ licensed and trained movers who undergo a thorough background check. Business customers also find peace of mind in our available insurance contracts.

No matter if your office is moving antiques, artwork, science lab equipment, IT systems or electronics, Chicago Office Movers has the professional expertise to move your company’s assets safely and efficiently. The professional commercial movers at Chicago Office Movers offer a free estimate for all relocation services.