Renovating an office brings valuable benefits to both employees and the company, but it also raises practical questions, especially about where to keep furniture, equipment, and other office items during the process. The most efficient and secure solution is to use a climate controlled storage facility provided by a professional office moving company.

At Chicago Office Movers, we regularly support Chicago area businesses during both phased and full office renovations. We see firsthand how smart storage decisions can protect assets, keep projects on schedule, and minimize downtime for staff.

Quick answer: how businesses use storage during office renovations

During an office renovation, businesses typically move furniture, equipment, files, and other assets into a secure, climate controlled storage facility. They create an inventory, pack and label items, and use a commercial mover to transport everything offsite so contractors have a clear, safe work area. When renovations are complete, the mover delivers the items back, places them according to the new floor plan, and can assist with reassembly and setup. Flexible storage terms allow companies to keep items in storage for as long as the project requires, whether that is a few weeks or many months.

Why do businesses renovate?

Businesses are attracted by the numerous reasons to renovate. Modernizing the space or optimizing the existing layout gives staff a morale boost. A contemporary workspace that enhances collaboration, removes hazards, or creates a healthier environment can significantly increase employee productivity.

Clients and partners are also impressed by a space that reflects the company brand and supports modern operations. A renovated office is efficient, better suited for future growth, and more compatible with today’s technology. Long term operational expenses, such as those related to HVAC systems and lighting, may also be reduced by renovating the office.

If you are planning a refresh, you can explore creative branding ideas for office interiors in our blog on creative branding ideas for office interiors.

How long do office renovations take?

While the advantages of renovating the workplace are clear, the process takes time. Minor renovations, such as painting the walls or adding new furniture, often require one to two months. Mid level renovations, such as adding new flooring, can take anywhere from two to four months.

Major renovations with significant design changes typically require at least four months and may last up to a year. Structural changes and new plumbing or electrical systems are examples of full buildouts that need the maximum length of time to complete.

Major renovation projects naturally take longer than minor updates, but several additional factors can affect the timeline. Supply chain delays may slow the arrival of construction materials, and unexpected plumbing or electrical issues can cause further setbacks. Labor availability also plays a significant role in determining how quickly the work can be completed.

How do businesses use storage solutions?

The role of dependable storage is critical during renovations, whether they last two months or a year. A storage facility gives businesses a temporary, organized space to store office goods securely. Company assets are protected offsite, and the renovation crew can work more efficiently in a clear, uncluttered environment.

A climate controlled storage unit helps protect sensitive electronic equipment from moisture, light, and extreme temperatures, which can reduce the risk of damage or data loss. When documents and records are involved, it is also important to follow best practices for privacy and compliance, which we cover in our guide on how to handle sensitive documents during a move.

Climate controlled storage can also help prevent mold on wood and paper items. Surveillance cameras, alarms, and access controls inside the storage facility safeguard business assets from theft, damage, and vandalism.

Because renovations often take several months and can stretch even longer when unexpected delays arise, the flexibility of storage facility contracts becomes a major advantage. Businesses can choose short or long term storage options, renting units for days, weeks, or months as needed, with the ability to extend the rental period at any time.

In some cases, companies renovate in phases rather than all at once. For example, a downtown Chicago office may update one floor or department at a time. Storage allows the business to move only the furniture and equipment from the active phase offsite, keep hallways and work areas clear for trades, and then bring items back in stages as each phase is completed.

What steps do businesses take to secure storage units?

1. Create an inventory list

Before hauling office equipment and furniture to a storage facility, businesses should take an inventory of their goods. Creating a detailed list of each item and its condition helps track what is in storage and what will return to the office. It is also useful to note which items should be given priority for reinstallation once renovations are complete.

2. Pack the office goods

Protect company equipment from damage by packing it securely before sending it to storage. Common packing materials include bubble wrap, moving blankets, sturdy boxes, and crates. Label boxes or packages clearly by department, function, or location to make it easier to locate items later and prevent misplacement.

3. Transport the office items

Once equipment is packed and labeled, an office moving company transports it to the storage facility. It is important to choose a mover with specific experience relocating office goods. A dedicated commercial moving truck is built with internal protections, such as padding and tie down points, to minimize damage during transport.

How do companies ensure a smooth return of goods?

After the renovations are complete, the office mover transports the items back to the workplace. When renovations lead to updated floor plans, the moving crews position desks, chairs, and equipment in their new locations, which supports an immediate return of staff productivity.

Moving companies provide several additional services to reduce downtime. They can adjust placements based on management direction, help reconfigure the space during final setup, reassemble furniture, and reconnect electronics in coordination with in house IT teams or vendors. Efficient, organized coordination by the moving crew allows companies to resume daily operations quickly and with less disruption.

How do companies choose an office mover?

Partnering with the right commercial moving company helps ensure that office equipment remains protected, disruptions are minimized, and timelines stay aligned with the renovation teams. A qualified mover that understands logistics, building rules, and tight schedules is key to a smooth process. Companies should look for an office mover that is licensed and insured to protect business assets. The ideal moving company offers storage options with adequate space to house the company items during renovations and provides reasonable access to those goods, such as weekdays, weekends, or after hours as needed. Checking the mover’s track record is essential. Businesses are encouraged to ask for examples of past office renovation projects and references. A strong feedback history gives confidence that the moving company can handle complex logistics, communicate clearly, and coordinate with contractors and building management throughout the renovation and relocation process.

Storage solutions from Chicago Office Movers

When planning a renovation, Chicago area businesses can rely on Chicago Office Movers for comprehensive storage solutions. We accommodate companies of all sizes and industries, securely storing computers, IT equipment, documents, furniture, machinery, and even delicate artwork.

Our 60,000 square foot storage facility is climate controlled so temperature sensitive items are stored without risk of damage from environmental conditions. The facility is highly secure, with multiple layers of protection, to give companies added peace of mind. Our storage costs are structured to be affordable and flexible for businesses with different budgets and project timelines.

Businesses trust our comprehensive storage solutions and relocation expertise. Our union movers specialize in the safe, secure, and confidential handling of office assets. Using a detailed inventory and tracking system, we carefully pack and transport your equipment, furniture, documents, and other items to our storage facility and keep them organized for a smooth return.

Working with a commercial mover experienced in renovation support helps create a seamless process from start to finish. That is why many Chicago area businesses turn to Chicago Office Movers. We manage every phase of your move, reduce stress on your team, and coordinate closely with your renovation schedule. Our crews are also available to assist with unpacking and final placement once renovations are complete.

No matter the complexity of your moving or storage needs, Chicago Office Movers provides dedicated crews, expert logistics, and tailored storage services.

Fill out our online form to reserve a storage unit or contact our Chicago or Elk Grove Village locations to learn more.